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10-29-2007 , . . . Attending: Board Members Richard Coon, Chairman Reginna Agee Glenn Berquist Aundra Davis Mustapha Debboun Sally Macias Fae Simmons Wendy Swan Members Absent Jeffrey Siebert Minutes Schertz Parks and Recreation Board Schertz, Texas 78154 October 29, 2007 6:00 p.m. Staff Members Gail Douglas, Community Services Director George Logan, Parks & Recreation Director Sandy Bryant, Administrative Assistant City Council Liaison Jim Fowler Others Present Bob Brockman 1. CALL TO ORDER Chairman Richard Coon called the meeting to order at 6:01pm. 2. CITIZENS TO BE HEARD There were no citizens to be heard. 3. APPROVAL OF SEPTEMBER 24,2007 MINUTES Ms. Reginna Agee made a motion to approve the September 24, 2007 minutes. Mr. Mustapha Debboun seconded the motion. The vote to approve the September 24, 2007 minutes was unammous 4. DISCUSSION AND ACTION ON ELECTION OF NEW VICE CHAIRMAN Ms. Agee nominated Mr. Glenn Berquist for the position of Vice Chairman. There were no other volunteers or nominations. The vote to elect Mr. Glenn Berquist Vice Chairman was unanimous. . . . 5. DISCUSSION ON OTHER CITY-YOUTH SPORTS CONTRACTS: Mr. George Logan began by introducing the board's newest member Ms. Fae Simmons. Mr. Logan informed the board of a proposed plan to establish a Parks and Recreation Foundation for the City of Schertz. He's hoping to have a presentation on the foundation ready by the December meeting. Mr. Logan informed the board the new contract with Buffalo Valley Youth Association (BVY A) has been approved and the major categories are that BVY A is the lease holder of the ball fields; they provide insurance, they will manage the property and are now responsible for thirty percent of the utility bills for the fields and concession stands. Mr. Logan stated the board had asked for information on what other cities were doing in regard to youth sports contracts and he had gotten information from more than ten other cities. Ms. Wendy Swan put the information in a comparison graph which was sent to each ofthe board members. Mr. Logan asked if there were any comments, etc. about the graph. Mr. Mustapha Debboun wanted to know why BVY A doesn't include soccer. Ms. Douglas informed the board that Johnie McDow from BVY A had approached the soccer associations to ask if they would like to be part ofBVY A and no one called him back. Mr. Berquist stated he still feels the fields should be open to the public whenever BVY A is not using them. He wants the locks taken off the new fields especially during daylight hours. He said at some point in time he felt in order to eliminate the need for more fields that BVY A needs to look at the option of only allowing Schertz residents to belong. Ms. Reginna Agee said that BVY A tries to accommodate all the Schertz/CibololUniversal City Independent School District students since BVY A uses the schools facilities for practices as well as the City of Schertz facilities. Ms. Swan stated she agrees with Mr. Berquist. She stated she feels the City of Schertz should be responsible for the fields whenever they were not actually being used by BVY A and that the City of Schertz should do the rentals for the public use of the fields. Ms. Aundra Davis asked if there is any competition for the City of Schertz's youth-sports contract. Mr. Logan said none that he is aware of that BVY A is the sole provider. Mr. Logan informed the board that within the next month he would be reviewing an e-government program that handles reservations and he would report back to the board on this as a possible tool for the City of Schertz. 6. ITEMS BY MEMBERS Mr. Davis stated she would like to have an update on the maintenance of the City of Schertz's hiking and biking trails put on a future board agenda. Mr. Logan said he could do that. Mr. Debboun would like some information about the availability of soccer fields in the City of Schertz. Mr. Logan stated he will be looking into the possibility of some fields in the southern part of Schertz where the new housing areas are being built. Ms. Sally Macias asked for a quick update on the Northcliffe Park. Mr. Logan stated he has gotten a bid for the pavilion without the pad and is now taking bids for the pad. He is coordinating the painting of the basketball court; the sidewalk is almost finished but they are still working on the curb cuts and the playground equipment has been ordered. Ms. Macias also wanted to know what Mr. Logan's opinion was on the board committees. Mr. Logan said he thought the committees were a great ideal and should be continued. Ms. Sandy Bryant will send out a copy of the current committees and the members of the committees. . . . Ms. Wendy Swan briefed the board on the proposed update to the Parkland Dedication Ordinance with regard to the Schertz Parks and Open Space Master Plan. She provided members with a proposed zoning map for Schertz and expressed her concerns about the new development that could result in a loss offunds if the new ordinance is not adopted before the developments start. Mr. Jim Fowler said the updates were being done in conjunction with the rewrite of the entire Unified Development Code. Mr. Fowler said he would attempt to get the ordinance on the council agenda as soon as possible. Ms. Fae Simmons asked about areas designated as open space in Schertz. Ms. Douglas said in the future we will need to define what we want classified as open space or green space, so the areas can be designated as such. Mr. Berquist stated he was glad to hear about the starting of a Parks Foundation because he was sure there are a lot of places willing to donate to the foundation. 7. ITEMS BY STAFF Mr. Logan briefed the board on the proposed Events and Sports Park. Ms. Sandy Bryant stated the next board will be Monday, November 26, 2007 at 6pm in the Bob Andrews conference room at City Hall. 8. ADJOURNMENT The meeting was adjourned at 7:45 pm. The next meeting of the Schertz Parks and Recreation Board will be Monday, November 26,2007 at 6:00 pm in the Bob Andrews Conference Room in City Hall at 1400 Schertz Parkway, Bldg 1.