26-R-032 - Authorizing an Amendment to the Professional Services Agreement with Halff Associates for the FM 1518 Utility Relocation ProjectRESOLUTION 26-R-032
A RESOLUTION BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS AUTHORIZING AN AMENDMENT
TO PROFESSIONAL SERVICES AGREEMENT WITH
HALFF ASSOCIATES FOR THE FM 1518 UTILITY
RELOCATION PROJECT
WHEREAS, the Schertz City Council approved Resolution 21-R-37 on May 5, 2021
authorizing the design, bid, and construction phase engineering services for the FM 1518 Utility
Relocation Project; and
WHEREAS, The City staff of the City of Schertz has determined that the City requires
additional engineering -related services for the completion of the FM 1518 Utility Relocation
Project; and
WHEREAS, City staff has determined that Halff Associates, Inc. is uniquely qualified to
provide such services for the City; and
WHEREAS, Halff and Associates, Inc. is an approved On -Call Engineering Firm for the
City of Schertz; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
amend its Agreement with Halff Associates, Inc. for the construction phase services for the FM
1518 Utility Relocation Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes an amendment to the agreement with
Halff Associates, Inc., in substantially the form set forth on Exhibit A and in accordance
with the original project agreement authorized by Resolution 21-R37, for a total
professional service agreement amount of $616,870 and the new Not to Exceed amount of
$625,000.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as
a part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved
herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the
application of such provision to other persons and circumstances shall nevertheless be
valid, and the City Council hereby declares that this Resolution would have been enacted
without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and
subject matter of the public business to be considered at such meeting, including this
Resolution, was given, all as required by Chapter 551, Texas Government Code, as
amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND APPROVED on the 1 day of , 2026.
CITY OF SCHERTZ, TEXAS
Ra h Rodriguez, t4lyor �V)
ATTEST:
�Sheree Courney, Deputy City Secret
. ♦ l r
Attachment A
Amendment to Task Order
AMENDMENT TO TASK ORDER
Amendment No. 2
Task Order Number: 03
Project Name: FM 1518 Utility Relocations
Owner: City of Schertz
Engineer: Halff Associates, Inc.
General Purpose of the Amendment:
This amendment is intended to support the City's request, and in coordination with
TxDOT's Project Manager, Halff Associates has continued to provide additional assistance
in the Construction Phase Services (Phase 500) of the FM 1518 Utility Relocations
Project. The additional assistance is related to design assistance/coordination
required for Construction Phase Services by TxDOT and the City, which was
necessaryto keep the accelerated project, associated with the joint bid of the City of
Schertz Utilities and the TxDOT FM 1518 reconstruction project, on schedule. Below,
in the modification of the description, is a summary of the additional efforts under
the amendment.
The objective of this amendment is to ensure the city continues to receive the necessary
support from Halff related to the Construction Phase Services Phase of this project and to
cover any additional items that arise during this phase until construction is completed.
Description of Modifications:
In accordance with the contracted scope and fee under the Original Task Order, Halff has
fully utilized the allocated budget for Construction Phase Services. This effort was
necessary due to changes requested by the city and TxDOT and associated coordination
efforts, including attending weekly meetings with TxDOT, preparing additional plan
sheets for a water line to tie into an existing development, attending onsite meetings with
city and TxDOT staff, coordinating the abandonment of an asbestos waterline, and
addressing questions from the contractor to address conflicts with other utilities
relocated as part of this project.
Approximately two to four months of construction coordination remain, and we estimate
that the requested additional fee of $25,000 is needed for the Construction Phase
Services. Most of this effort is expected to be spent keeping up with the tight TxDOT
schedule.
Summary of Original Task Order and Amendments
Original Task Order Total = $548,370.00
Previous Amendments = $43,500.00 (#1— 9/13/2024)
Current Task Order Total = $591,870.00
This Amendment #2 = $25,000
New Task Order Total = $616,870.00
Owner and Engineer hereby agree to modify the above -referenced Main Agreement as set
forth in this Amendment. The Effective Date of the Amendment is
Owner
(typed or printed name of organization)
Engineer
Halff Associates, Inc.
(typed or printed name of organization)
By:
By:
(individual's signature)
(individual's signature)
Date:
Date: 3/10/2026
(date signed)
(date signed)
Name:
Name: Lamberto "Bobby" Balli
(typed or printed)
(typed or printed)
Title:
Title: Director of Public Works/ Vice President
(typed or printed)
(typed or printed)