26-R-034 - Authorizing the Purchase of Software Licenses with SHIRESOLUTION 26-R-034
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING THE PURCHASE OF
SOFTWARE LICENSES FROM SHI.
WHEREAS, the Schertz IT Department has a need to purchase Microsoft Office 365
licenses for the City employees; and
WHEREAS, the Schertz IT Department distributes this software for the daily function of
the City employees to fit the needs of the City, to obtain the best pricing for this need and to provide
the most compatibility with citizens, vendors, and other municipalities; and
WHEREAS, the Schertz IT Department has chosen SHI, a DIR Group Purchasing
contracted vendor, for the purchase of these licenses; and
WHEREAS, DIR gives public entities the advantage of leveraging the cooperative's
ability to obtain bulk discounts, combined with the ease of online, web -based shopping and
ordering; and
WHEREAS, the City of Schertz will fund the purchase of the Microsoft Office 365
licenses through the approved 2025-2026 annual IT department budget.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes purchases of software licenses with SHI not
to exceed the amount of THREE HUNDRED AND THIRTY THOUSAND DOLLARS
($330,000.00) during the three-year agreement, starting in FY 2025-2026.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved
herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the
City Council hereby declares that this Resolution would have been enacted without such
invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution,
was given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage, and
it is so resolved.
PASSED AND APPROVED on the day ofN�.a , 2026.
CITY OF SCHERTZ, TEXAS
Ralp4 Rodriguez, or
ATTEST:
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l
Sheree Courney, TRMC
Deputy City Secretary
EXHIBIT A
Quote from SHI
`�SI-III GS
TX -City of Schertz
Oscar Medina
1400 SCHERTZ PARKWAY
SCHERTZ IT DEPT
Cibolo, TX 78108
United States
Phone: 210-619-1186
Email: omedina@schertz.com
All Prices are in US Dollar (USO)
Product
1 Audio Conferencing Pay Per Min GCC Sub Per User
Microsoft - Part#: HUS-00001
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term:4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
2 Entra ID P1 Gov Sub Per User
Microsoft - Part#: MQM-00001
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
3 Intune P1 Gov Sub AP Per User
Microsoft - Part#: 3QA-00008
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term:4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
4 M365 F3 Unified GCC Sub Per User
Microsoft - Part#: AAD-63092
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term:4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
Pricing Proposal
Quotation #:
27076603
Reference #:
EA - 54320988 - Budgetary Renewal
Created On:
1/21/2026
Valid Until:
3/31/2026
Microsoft Inside Account Manager
Vivien Cruz
290 Davidson Ave.
Somerset, NJ 08873
Phone: 732-868-5926
Email: vivien_cruz@shi.com
Qty
Retail
Your Price
Total
5
$0.00
$0.00
$0.00
5
$68.40
$56.28
$28140
170 $85.20 $70.08 $11,913.60
346 $103.20 $84.96 $29,396.16
Microsoft - Part#: M9T-00002
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
6 0365 G1 FSA GCC Renewal Sub Per User
Microsoft - Part#: 7R6-00001
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
7 0365 G1 GCC Sub Per User
Microsoft - Part#: U4S-00002
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
8 0365 G3 FSA Renewal GCC Sub Per User
Microsoft- Part#: AM-11924
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
9 0365 G3 GCC Sub Per User
Microsoft- Part#: AM-11894
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
10 0365 GS GCC Sub Per User
Microsoft - Part#: T2N-00001
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
11 Planner & Project PS GCC Sub Per User
Microsoft - Part#: 7VX-00001
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term:4/112026 - 3/31/2027
Note: Year 1 of 3 Commitment
12 Power Automate Premium GCC Sub Per User
Microsoft - Part#: 105-00001
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
74 $105.60
21 $132.00
$86.88 $6,429.12
$108.72 $2,283.12
56 $258.00 $212.52 $11,901.12
83
$303.60
$250.08
$20,756.64
5
$501.60
$413.16
$2,065.80
11
1
$618.00 $509.04
$198.00 $163.08
$5,599.44
$163.08
Coverage Term: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
13 Power BI Pro GCC Sub Per User 2 $123.60 $101.76 $203.52
Microsoft - Part#: DDJ-00001
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Tenn: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
14 Teams AC with Dial Out US/CA GCC Sub Add -on 580 $0.00 $0.00 $0.00
Microsoft - Part#: NYH-00001
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
15 Visio P2 GCC Sub Per User 7 $169.20 $139.44 $976.08
Microsoft - Part#: P3U-00001
Contract Name: Adobe/Microsoft Software & Related Services
Contract#: DIR-CPO-5237
Coverage Term: 4/1/2026 - 3/31/2027
Note: Year 1 of 3 Commitment
Total $95,044.08
Additional Comments
Pricing is subject to change based on OEM and Distribution pricing changes
Purchasing Microsoft Azure Services
Customer may purchase Microsoft Azure Services from SHI in one or a combination of the following ways: Azure
Prepayment: Customer will have access to its entire Azure prepayment throughout the term of its Enrollment if Customer
agrees to be invoiced for the full amount upfront (the "Fully Prepaid Option"). Alternatively, if Customer elects to be invoiced
for its Azure prepayment on an annual basis, Customer will have access to an Allocated Annual prepayment each year of the
Enrollment (the "Annually Prepaid Option"). Under the Fully Prepaid Option, any unused Azure prepayment will be forfeited
at the end of the Enrollment, and under the Annually Prepaid Option, any unused Allocated Annual prepayment will be
forfeited on the following Enrollment anniversary date.
Using Azure prepayment: Each month, Microsoft will deduct from Customer's Azure prepayment (or Allocated Annual
prepayment, if applicable) the monetary value of Customer's usage of eligible Microsoft Azure Services. Once Customer's
Azure prepayment (or Allocated Annual prepayment, if applicable) balance has been exhausted, any additional usage will be
invoiced at Consumption Rates (as described below).
Invoicing Azure prepayment: If Customer elects the Fully Prepaid Option, Azure prepayment will be invoiced immediately. If
Customer elects the Annually Prepaid Option, the first Allocated Annual prepayment will be invoiced immediately, and future
Allocated Annual prepayments will be invoiced on the anniversary of the Enrollment effective date.
Invoicing Azure prepayment overage: If Customer's usage is higher than either its Azure prepayment under the Fully Prepaid
Option or its Allocated Annual prepayment under the Annually Prepaid Option, such excess will be invoiced at Consumption
Rates to Customer at the end of each Enrollment month.
Consumption: Customer pays based on the amount of Microsoft Azure Services consumed during a billing period.
Consumption invoicing: If Customer provisions Microsoft Azure Services without an Azure prepayment, SHI will invoice
customer in the following month of usage at Consumption Rates. All usage of the Microsoft Azure Services after the
expiration or termination of Customer's subscription term will be invoiced by SHI to Customer at then -current Consumption
Rates monthly.
SHI will invoice eligible Microsoft Azure Services at the contracted mark-up. Please refer to the Azure Portal or Pricing
Calculator for more information on availability: ,+ttps://azure. microsoft.comlen-uslpricing lcalculatorl
Payment Schedule
Year 1 (Apr-01-2026 to Mar-31-2027): $95,044.08
Year 2 (Apr-01-2027 to Mar-31-2028): $95,044.08
Year 3 (Apr-01-2028 to Mar-31-2029): $95,044.08
Due to the potential impact of any current or future tariffs, the price and availability of hardware items on this quote may be
subject to change.
This quote has been marked as budgetary, as certain pricing may require approval from Microsoft. Please note, SHI is unable
to process Purchase Orders against budgetary quotes. Kindly reach out to your SHI sales team for a Final Quote once you
have determined your required counts and licenses.
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that
applicable line item.