26-R-049 Authorizing a Task Order Amendment with Kimley-Horn and Associates, Inc. for the Schertz Forest Roadway and Waterline Improvements ProjectRESOLUTION 26-R-049
A RESOLUTION BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS AUTHORIZING AN AMENDMENT
TO THE PROFESSIONAL SERVICES AGREEMENT WITH
KIMLEY-HORN AND ASSOCIATES, INC., FOR
PROFESSIONAL ENGINEERING SERVICES ON THE
SCHERTZ FOREST ROADWAY AND WATERLINE
IMPROVEMENT PROJECT
WHEREAS, on February 18, 2025, the City Council of the City of Schertz approved
Resolution 25-R-035 approving a Task Order with Kimley-Horn Associates, Inc. with a not to
exceed amount of $720,000 for the design of the Schertz Forest Roadway and Waterline
Improvement Project, and
WHEREAS, during the project design it was noted that a segment of existing water main
would remain along Ware Seguin Road between the new proposed water main in the subdivision
and the new, relocated water main along FM 1518 and that some additional street and drainage
channel grading is needed to address existing drainage issues in the Schertz Forest subdivision;
and
WHEREAS, the City Council wishes to amend the Task Order Agreement to add
additional design and surveying services to replace the additional water main section and address
the drainage issues; and
WHEREAS, City Staff has determined that Kimley-Horn and Associates, Inc. is
uniquely qualified to provide such services for the City; and
WHEREAS, Kimley-Horn and Associates is an approved On -Call Engineering Fim for
the City of Schertz; and
WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or
proposals with respect to a procurement for professional or planning purposes.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and deliver
the Amendment to the Agreement with Kimley-Horn and Associates, Inc., in substantially
the same form set forth in Exhibit A for $44,829.29 and to execute further amendments as
necessary not to exceed a total amount of $764,000.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as
a part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved
herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the
application of such provision to other persons and circumstances shall nevertheless be
valid, and the City Council hereby declares that this Resolution would have been enacted
without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and
subject matter of the public business to be considered at such meeting, including this
Resolution, was given, all as required by Chapter 551, Texas Government Code, as
amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND APPROVED on the day of 3,� , 2026.
CITY OF SCHERTZ, TEXAS
Ra Rodriguez, M r
ATTEST:
Sheree Courney, Deputy City Secre
EXHIBIT A
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
500773971 A_1
AMENDMENT TO TASK ORDER 01
Amendment No. 1
Task Order Number: 01
Project Name: Schertz Forest Roadway and Waterline Improvements
Owner: City of Schertz
Engineer: Kimley-Horn and Associates, Inc.
General Purpose of the Amendment:
Additional Survey and Design services to include the following:
• Additional survey on Ware Seguin Road and Robin Hood Way, as shown in
attachment included in Amendment No. 1 scope and fee proposal
• Additional water line design on Ware Seguin Road
• Additional driveway, grading, fence replacement, tcp and sw3P design
Description of Modifications:
Reference Kimley-Horn's Amendment No. 1 scope and fee proposal dated December 30,
2025.
Owner and Engineer hereby agree to modify the above -referenced Main Agreement as set
forth in this Amendment. The Effective Date of the Amendment is , 2026.
Owner Engineer
City of Schertz Kimley-Horn and Associates, Inc.
(typed or printed name of organization) (typed or printed name of organization)
By:
Date:
Name:
Title:
(individual's signature)
(date signed)
(typed or printed)
(typed or printed)
�(i6ividuafs signature)
Date: 12/30/2025
(date signed)
Name: Jeff Farnsworth
(typed or printed)
Title: Senior Vice President
(typed or printed)
Kimley»>Horn
December 30, 2025
John Nowak, PE
Assistant City Engineer
City of Schertz - Engineering
11 Commercial Place
Schertz, Texas 78154
RE: Schertz Forest Roadway and Water Line Improvements Project — TO-01
Amendment No. 1— Additional Design Services
Dear Mr. Nowak:
As requested by the City of Schertz ("City"), Kimley-Horn and Associates, Inc. ("Kimley-Horn) is submitting
this amendment letter for additional design services to extend the proposed water main relocation to a 45-
degree bend installed as part of the FM 1518 widening project. As part of the original scope of work, the
proposed water main for the Schertz Forest project would tie-in to the existing water main at the Nottingshire
and Ware Seguin Road intersection. During the 50% review meeting, the City determined it would be in the
best interest of the project to replace the main fully to a connection point on the new water main installed
near FM 1518 and Ware Seguin Road. This extension will allow for a brand-new water main from
Nottingshire to FM 1518.
In addition to the water line extension on Ware Seguin Road, additional survey is required within an existing
drainage easement at 7018 and 7024 Robin Hood Way. The true low point in the Robin Hood Way profile
is at the property line of these two parcels, and Robin Hood Way discharges into this drainage easement.
Through discussions with City staff it was determined to obtain additional survey of the existing easement
and regrade as needed to ensure sufficient gravity slope is maintained from the low point at Robin Hood
Way. This will require additional design including grading of the existing easement and replacement of
existing wrought iron fences at both parcels.
To accommodate these additional design services, additional traffic control (TCP) and SW3P will also be
required.
Lastly, after review of the original design scope of services, the street reconstruction limits has increased
as originally proposed. This resulted in an additional 13 driveway profiles needed to accommodate the
change in grading. Kimley-Horn is requesting additional fee to cover these additional driveway designs.
SCOPE OF SERVICES
The below tasks outline the additional scope of work to be completed by Kimley-Horn for the above
referenced additional design services:
Task 1: Proiect Management
1 Project Management
- Process amendment
Including invoicing with description of services performed and processing contract
amendment
10101 Reunion Place, Suite 400, San Antonio, TX 78216
Kimley>>) Horn Page 2
2. Subcontract Management
- Prepare subconsultant contract for additional survey
- Subconsultant invoicing
- Coordination of scope of work with subconsultant
3. Additional Project Coordination
Task 2: Data Collection
Topographic Survey Services (McGray & McGray)
1. Obtain detailed topographic survey to produce a digital terrain model (DTM) for survey limits
identified in survey exhibits (Attachment 2). Data to be collected and deliverables will be
consistent with the parameters included in the original scope and fee proposal. The additional
areas and limits of survey for each are as follows:
- Area 1 - Drainage Easement at 7018 and 7024 Robin Hood Way
- Area 2 - ROW along 7030 Robin Hood Way
o This area was previously unavailable due to bulky brush being within the existing ROW
- Area 3 - Ware Seguin Road (Water Main Extension)
2. Design team survey review
- Complete necessary site visits to review additional topographic improvements included in
survey and provide comments.
- Review DTM and provide comments
- Coordinate final resolution of comments
- General survey cleanup to meet Kimley-Horn CAD standards
- Incorporate additional survey and DTM into current base files
The survey subconsultant scope and fee proposal can be referenced in Attachment 3.
Task 4: Final Design Phase
The following additional scope will be completed with the Final Design Phase:
Utility Coordination
- Coordinate with Overhead Electric company for pole relocation on Nottingshire
- Finalize utility conflict matrix (Ware Seguin Road water line extension)
General
- Finalize general sheets
- Update project layout sheets for additional grading and overall project boundary
- Update quantity summary
Roadway Plan Sheets
- Additional driveway design (13 each) within reconstruction limits
- Additional grading design within existing drainage easement
- Fence replacement/reconstruction plan sheets (7018/7024 Robin Hood Way)
Water Plan Sheets
- FM 1518 water plans as -built review
- Coordinate tie-in connection to appropriate bend/location
- Develop water alignment extension from Nottingshire to Ware Seguin Road connection
- Update water plan project layout --
iorn.com I 10101 Reunion Place, Suite 400, San Antonio, TX 78216
Kimley>»Horn
- Prepare additional plan and profile sheet (40 scale, 1 sheet)
Traffic and SW3P Plan Sheets
- Additional TCP for water extension on Ware Seguin Road
- Update traffic control narrative and sequence of work
- Additional SW3P for water extension on Ware Seguin Road and grading easement
Miscellaneous
2. Finalize additional quantities and OPCC
3. QC/QA additional design items
4. Address internal QC/QA comments for additional design services
SCHEDULE
Page 3
Upon approval of this additional service request by the City staff and any necessary council action,
Kimley-Horn proposes to complete these additional design services and remaining final design services
outlined in the original scope of work at the following schedule:
• Data Collection - 30 calendar days
• Final Design Phase - 45 calendar days
• City Final Review and Sign/Seal Plans and Project Manual - 15 days
• Bid Phase - per original schedule
• Construction phase - as determined during final design
FEE AND BILLING
In accordance with the below fee summary table and attached project work plan, Kimley-Horn proposes to
complete the above referenced additional design services for a lump sum fee of $44,829.29. The total
contract amount proposed for this project, including base, supplemental, and Amendment No. 1 design
services, increases to $735,845.85. The following fee summary table outlines the proposed fee by task for
additional design services associated with Amendment No. 1
Task
Description of Service
BASIC SERVICES
Amount
Basis of
Compensation
1
Project Management
$ 4,790.00
[Lump Sum ]
2
Data Collection
$ 8,359.29
[ Lump Sum ]
4
Final Design Phase
$ 31,680.00
[ Lump Sum J
TOTAL COMPENSATION (AMENDMENT NO. 1)
$ 44,829.29
BASE SERVICES (ORIGINAL SCOPE OF WORK) C
$ 668,426.56
[ Lump Sum j
SUPPLEMENTAL SERVICES NO. 1 (ORIGINAL SCOPE OF WORK)! $ 22,590.00
TOTAL AMENDMENT CONTRACT AMOUNTS $ 735,845.85
kimley-horn.com 10101 Reunion Place, Suite 400, San Antonio, TX 78216
Kimley»>Horn
Page 4
Kimley-Horn will submit invoices to the City on a monthly basis for services performed in accordance with
contract requirements. Each invoice will include a summary of work completed for the corresponding
month.
We appreciate the opportunity to be of service to the City and appreciate the City's consideration for
approval of these additional design services. We look forward to successfully completing the design of
this project and moving into construction. Please don't hesitate to contact me at ) kimle -
or (210) 321-3404 should you have any questions on this Amendment No. 1 request.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
TBPE# 928
t*V4
By: Stephen J. Aniol, P.E.
Senior Project Manager
Attachments
1 — Project Work Plan
2 — Additional Survey Limits
3 — Subconsultant Scope and Fee Proposal
10101 Reunion Place, Suite 400, San Antonio, TX 78216
CITY OF SCHERTZ
Fe,NRirs Proposal Bmekdmm ror Profoasioml services
ATTACHMENTI
Pro' Name:
Schertz Forest Rehabilitation and Water Line Improvements
On -Call Engineering Services, Task Order -01
Amendment No. 1 -Additional Design Services
IOmley-Hom and Aseadates, Inc.
12/302025
John Nowak, PE
Stephen Aniol, PE
` Irm:
Date P-1 Submitted:
COS Proied Ma
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es0ionTencrnel Tale
Manager
Civil Engineer
StaREinglrleerl,StaR Engieea Accourdard
Con,adard Fee Tahl
Su -Corgi m
Fee Total
npoasd Stag Rates
a 306.00
a 29000
a 190.00
a 160.00a
110.00'a 150.00
eak to be tease DevA n Judi Si bt zManl woA3lC
SERVICES
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2
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12
15
a 2470.W
a! nLimtta-Finalize roafiva s4 ment redin sheet and fence detils
4
8
32
44
a 74&R00der
Plan SheetsBuin
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1
3 14
E &40.00
4.13B
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1
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4000
4.13C
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1
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640.00
4.13D
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2
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Traffic and SW3P Plan Sheets
4.15
Finalize Trek nsheek atltlitional TCP Ware se uin nartatNeantl se uence
2
4
12
iB
1 3140.00
4.16
Finale SW3P san sheets 1148,S water extension and onding e—r-lent,
2
4
24
30
S 499000
Miscellaneous
423 Finiplin,
wartifties and OPCC
1
0
11
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4.24A
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4
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a 2.170.00
Nod Hours (Basic Services):
a IS 44
139 4 3
221
Total
Amendment 1 Fee
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CITY OF SCHERTZ
FeelP Proposal 6reakdwm fir Praressiorel Services
Name
L
oaal
.2".etl:
Pro' Mare r:
v-Hom Ro' Mai e
Schertz Forest Rehadlitatlon and Water Line Improvements
Dn-Call Engineering Services, Task Order -01
nmentlment No. 1 -Additional Desian Services
Gurley -Hour and Associates, Inc.
I2130l2025
John Nowak, PE
Stephen Aniul, PE
ATTACHMENTI
M!t]C
Sr. Projad
Civil Engineer
Stag Englrwer
8GR Engineer
AaWmam
Coruullard Fae Total SubCons -
OsMorllPerson-11 Tithe
Manager
Manager
If
I
Fee Total
Fr Total
Proposed StrR Rates
S 305.00
S 290.00
$ 190.00
$ 150M
S 14000
S 15a.0D
askb be miedll` a DesmPtion 0ndt4nA Submnsuitant ork
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ATTACHMENT2
� � FM ISZB i
McGRAY & McGRAY LAND SURVEYORS, INC.
3301 HANCOCK DRIVE, SUITE 6
AUSTIN, TEXAS 7B731
[5121 451-8591 FAX [5121 451-8791
TRANSMITTAL
ATTACHMENT 3
TO: Kimley-Horn DATE: November 18, 2025
Attn: Stephen Aniol, PE FROM: Sofia Ratinoff for Chris Conrad
10101 Reunion Place RE: Revised Proposal for Additional
Suite 4000 Topographic Surveying Services for the
San Antonio, Texas 78216 Schertz Forest Roadway and Waterline
PHONE: (210) 321-3404 Improvements Project, Schertz, Texas
EMAIL: Stephen.anoil@kimley-horn.com
WE ARE SENDING YOU X Attached Under separate cover the following items:
COPIES DESCRIPTION
1 Revised Proposal
❑ For Your Approval
❑ As Requested
REMARKS: Thank you,
Chris
TBPELS Survey Firm #10095500
® For Your Information
❑ For Review and Comment
SENT VIA: ❑Delivery Service ❑FedEx ❑Mail ❑Fax ®Email ❑Other-.
Ifyou received this message incomplete or illegible, or if enclosures are not as noted, please notify us at once
November 18, 2025
Stephen Aniol, P.E.
Kimley-Horn
10101 Reunion Place
Suite 400
San Antonio, Texas 78216
(210) 321-3404
McGRAY & McGRAY
LAND SURVEYORS, INC.
VIA EMAIL.
Stephen.Anoil@kimley-horn.com
RE: Revised Proposal for Additional Topographic Surveying Services for the
Schertz Forest Roadway and Waterline improvements Project, Schertz, Texas
Dear Mr. Aniol:
We appreciate the opportunity to present you with this revised proposal for additional
services for the above referenced project. The following represents our understanding of
the area to survey and scope of services. Our fee proposal follows.
Areas for Survey:
• Areas highlighted in "GREEN" on attached Exhibits "A, B and C".
Survey Control:
We will use the same control as established for the initial work we performed.
Scope of Services:
Design Surveying Services:
1. Elevations shall be obtained at of a maximum of 25-foot intervals, along with break
lines as required, to provide a digital topographic design file at 1-foot contour
intervals. The cross section will be between the apparent right-of-way lines.
2. Locate and identify all above ground features within the survey limits including
buildings, fences, mailboxes, sidewalks, driveways, guardrails, signs, telecom
boxes, visible utilities, utility poles, manholes, water valves with top of nut
elevations and water meters.
3. Identify types of existing pavement surfaces for streets, sidewalks and driveways.
Locate and identify existing traffic signals including base, street signs and control
boxes.
3301 HANCOCK DRIVE, SUITE B
AUSTIN, TEXAS 78731
[S12) 451-e591 FAX15123 4S1-8791
Mr. Aniol
November 18, 2025
Page 2 of 2
4. Locate sufficient monumentation to define the right-of-way lines.
5. Trees that are 3-inches, and larger in diameter shall be measured, identified and
tagged with a point number.
Deliverables:
A. AutoCAD Civil3D (ver. 2024) drawing file using Kimley-Horn CAD Standards.
B. The units of the drawing file shall be U.S. survey feet.
Fees:
Design Surveying Services (Non-taxable):
2 Man Crew:
Field Coordinator:
Sr. Survey Technician:
AutoCAD Survey Technician:
RPLS:
Project Manager:
16 hrs @
1 hrs @
8 hrs @
16 hrs @
2 hrs @
1 hrs @
$190.00 /hr.= $
$91.35 /hr.= $
$115.53 /hr.= $
$95.38 /hr.= $
$188.06 /hr.= $
$201.50 /hr.= $
TOTAL = $
3,040.00
91.35
924.24
1,526.08
376.12
201.50
6,159.29
Once we receive notice to proceed, we will visit with you to establish a schedule for this
project.
Thank you for including us on this project. We look forward to the opportunity to work
with you. If you think we have omitted any service you require or misinterpreted your
request, please let me or Joe Webber know.
Sincerely,
Chris J. Conrad, RPLS
Vice President
TBPELS Survey Firm #10095500
CIC:JDW:spr
Encl.
Authorized to Proceed by
Signature
Print
Date
Name