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02-21-2012 Agenda PacketSCHERTZ CITY COUNCIL REGULAR SESSION MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 02-21-2012 Council Agenda AGENDA TUESDAY, FEBRUARY 21, 2012 AT 6:00 P.M. The City Council may, for its convenience or for the convenience of City Staff or persons in attendance, modify the order in which items on the agenda are considered by the City Council. Call to Order – Regular Session – 6:00 p.m. Invocation and Pledges of Allegiance to the Flags of the United States and State of Texas. City Events • Announcements of upcoming City Events (D. Harris/J. Bierschwale) Worksession Items A. Discussion regarding the intent to revise Article 10, Parking Standards of the Unified Development Code. (J. Kessel/M. Sanchez) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda The Consent Agenda is considered to be self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request by the Mayor or a Councilmember. 1. Minutes - Consideration and/or action regarding the approval of the minutes of the Regular Meeting of February 14, 2012. 02-21-2012 City Council Agenda Page - 2 - 2. Resolution No. 12-R-16 – Consideration and/or action approving a Resolution authorizing a second amendment to the Regional Water Supply Contract between the Schertz-Seguin Local Government Corporation and the City of Converse, and other matters in connection therewith. (J. Bierschwale/A. Cockerell/M. Spain) Discussion and/or Action Items 3. Resolution No. 12-R-17 – Consideration and/or action approving a Resolution authorizing the City Manager to submit a grant application for the FEMA Staffing for Adequate Fire and Emergency Response (SAFER) Grant. (J. Kessel/D. Covington) 4. PC2011-034 – Appeal – Conduct a public hearing and consideration and/or action regarding a decision made by the Planning and Zoning Commission to deny a preliminary plat and associated variance for the Hunter Estates Subdivision. The property is more specifically described as 24.269± acre tract of land out of the Stacy B. Lewis Survey No. 317 and the Antonio Zamora Survey No. 36, City of Schertz, Bexar County, Texas and is generally located east of Graytown Road. The property is zoned Residential Agricultural (RA). (J. Kessel/M. Sanchez) Executive Session Called under Section 551.071 Texas Government Code Litigation, pending or contemplated litigation; Section 551.072 Texas Government Code - Deliberation regarding the purchase, exchange, sale, lease, or value of real property, or real estate. Reconvene into Regular Session 5. Take any action deemed necessary as a result of the Executive Session. Requests and Announcements 6. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 7. Requests by Mayor and Councilmembers to City Manager and Staff for information. 8. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items 9. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions 02-21-2012 City Council Agenda Page - 3 - • New Departmental initiatives Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 17th DAY OF FEBRUARY 2012 AT 3:45 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Brenda Dennis Brenda Dennis, TRMC, MMC City Secretary I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2012. ____________________________Title:__________________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210 619-1030 at least 24 hours in advance of meeting. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Baldwin Interview Board for Boards and Commissions Investment Advisory Committee ASA Commuter Rail District Board – Lone Star Alamo Area Council of Governments Cibolo Valley Local Government Corporation Schertz Seguin Local Government Corporation Mayor Pro-Tem Scagliola – Council Place 2 Animal Control Advisory Committee Interview Board for Boards and Commissions Sweetheart Advisory Committee Councilmember Fowler – Place 1 Interview Board for Boards and Commissions Schertz Housing Board Liaison Councilmember Antuna - Place 3 Audit Committee Councilmember Edwards – Place 4 Investment Advisory Committee Audit Committee Hal Baldwin Scholarship Committee Councilmember Carpenter – Place 5 TIRZ II Board Hal Baldwin Scholarship Committee Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: February 21, 2012 Department: City Secretary Subject: Minutes BACKGROUND The City Council held a regular meeting on February 14, 2012. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the Regular Meeting of February 14, 2012. ATTACHMENT Minutes Regular meeting February 14, 2012. 02-14-2012 Minutes MINUTES REGULAR MEETING February 14, 2012 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on February 14, 2012, at 6:00 p.m., in the Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Mayor Hal Baldwin Mayor Pro-Tem David Scagliola Councilmember Jim Fowler Councilmember George Antuna Councilmember Michael Carpenter Councilmember Cedric Edwards Staff Present: City Manager John Kessel Assistant City Manager John Bierschwale Chief of Staff Bob Cantu City Attorney Katherine Tapley City Secretary Brenda Dennis Deputy City Secretary Cynthia Raleigh CALL TO ORDER REGULAR MEETING Mayor Baldwin called the meeting to order at 6:00 p.m. and welcomed everyone in attendance. INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND STATE OF TEXAS. Councilmember Fowler gave the invocation followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. City Events Announcements of upcoming City Events (D. Harris/J. Bierschwale) Mayor Baldwin recognized Assistant City Manager David Harris who announced the following upcoming events: • Monday, February 20, 2012, City offices will be closed in observance of Presidents Day • Tuesday, February 21, 2012, Schertz Chamber Luncheon • Saturday, February 25, 2012, at 6:00 p.m., Miss Cibolo Scholarship Pageant Presentation • Capital Improvement Project update (Councilmember Edwards/J. Kessel/P. Gaudreau) 02-14-2012 Minutes Mayor Baldwin recognized Owner’s Representative Consultant Mr. Phil Gaudreau who briefed the Council regarding the Capital Improvement Projects and answered questions. Mr. Gaudreau covered the following subjects: • Animal Control Renovation/Expansion • Soccer Fields Renovation • Aquatic Facility • Schertz Playscape • Main Street Mayor Baldwin recognized City Manager John Kessel who stated that a more detailed presentation on the bond projects will be provided on February 28, 2012. • Update regarding the upcoming Wilenchik Walk for Life. (D. Harris/M. Spence) Mayor Baldwin recognized Events Coordinator Mary Spence who stated that as mentioned earlier by Mr. Harris, the City of Cibolo will be hosting their Miss Cibolo Scholarship Pageant on Saturday, February 25, 2012, 6:00 p.m. to 9:00 p.m., at the Steele High School Auditorium. She stated that this program has not been in place since 2005, and is being sponsored by the Alamo Honor Flight. Ms. Spence stated that the Schertz Sweethearts have been meeting and mentoring the young ladies on the process of the pageant program. The Schertz Sweethearts will be attending the event to assist them with the rehearsal and have a special honor of crowning the winners at the event. Ms. Spence stated that after the event there will be a reception at La Cabana on FM 78. Ms. Spence provided the following information regarding the upcoming Wilenchik Walk for Life: On Saturday, March 3, 2012, HEB and the City of Schertz are hosting the 4th Annual 5K Wilenchik Walk for life, in memory of and in honor of Tony Wilenchik. HEB is donating $3,000 in cash and $1,000 in in-kind products for a total of $4,000. The event will start at 8:00 a.m. at the Schertz Library. Awards will be provided for the best T-shirt design and most funds raised. In 2011, $28,473.61 was raised and our goal is to raise this amount plus $1.00. The proceeds will benefit the Cancer Therapy & Research Center, UT Health Science Center, San Antonio. You may visit www.Schertz.com, and click on the Wilenchik logo to register. Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited 02-14-2012 Minutes to no more than 3 minutes. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Baldwin recognized City Manager John Kessel who wished everyone a Happy Valentine’s Day and announced it is always nice to see everyone. Mr. Kessel stated that he has spoken over the last few months and again will start out the meeting as he has in the past by reiterating a couple of points. The City’s role in this matter is primarily to facilitate that dialogue between Pulte and the homeowners. Each meeting he has offered to meet one-on-one with the homeowners and also with Pulte to make sure those meetings are happening and that they are being responsive. Mr. Kessel stated again he would extend that offer to each and everyone in the audience that has a concern with the Fairhaven situation. Mr. Kessel reiterated that he has enjoyed having the opportunity for citizens to speak in the public forum. It is the right of the citizen to speak. The City has always done their very best to make everyone feel welcome and to greet you when you come to the meetings. He hopes that everyone appreciates that and he certainly does as well. Mr. Kessel stated that he would like the homeowner to be thinking, as you are making your comments tonight whether you would be willing to accept the City’s offer to help you set up a one on one meeting with Pulte. The City Management’s office stands ready to assist in this. Mayor Baldwin recognized the following who spoke regarding their issues with their homes, Pulte Homebuilders, new information regarding their homes, their continued request for buy- outs from Pulte, and thanking the City for their support: • Heather Camelio, 5224 Brookline – only speak with Pulte regarding buyout • Janice Lapham, 5236 Columbia Drive – only speak with Pulte regarding buyout • Ken Russell, 6034 Mule Deer – only speak with Pulte regarding buyout • Molly Casas, 5228 Brookline – only speak with Pulte regarding buyout • John Fitzgerald, 5304 Storm King,– only speak with Pulte regarding buyout • Bruce Touve, 5213 Brookline – only speak with Pulte regarding buyout • Faye Touve, 5213 Brookline – only speak with Pulte regarding buyout • Brian Benavides, 5237 Brookline – only speak with Pulte regarding buyout • Tricia Mattison, P. O. Box 3022, Homeowners for Better Building • Janet Ahmad, 18 Silverhorn, Homeowners for Better Building Mayor Baldwin recognized City Manager John Kessel who stated that each week after the citizens comments, he has extended the offer to help initiate dialogue with Pulte. He stated that he understands the citizens are frustrated in hearing this. 02-14-2012 Minutes Mr. Kessel stated the City is not in a position to buy back homes on Pulte’s behalf, nor are we in the position to go in and make any repairs. We are not in a position to subpoena Pulte or force them to do things; perhaps if you were a judge with a subpoena this could be done. This leaves the City with the ability to create dialogue and he is not aware of any other way to move forward today without this dialogue. Mr. Kessel stated that we have looked at dispute resolution; it is easy to pull any book. The very first thing any book on dispute resolution will say is, always keep the dialogue open. Always try and create greater opportunities to have the other party and you change your position to reach a greater understanding and appreciation of the other side. There is not a way to reach that place without open discussion. The City continues to do everything we can. The City does send the DVD’s of the Council meetings to Pulte and asks them to review them. They are aware of the comments. The role of the City is to help with creating dialogue between the two parties and he continues to offer his assistance in setting up meetings with Pulte and the homeowners. Mayor Baldwin provided the following closing comments: The City continues to allow public comments regarding the buy back of homes from Pulte, and the City understands the homeowner’s dilemma. The City is doing what we can do to help, including sending the DVD’s of the Council meetings to Pulte and offering the opportunity to set up meetings with Pulte on an individual basis. He does not feel that having a group meeting would make a difference. A one on one meeting is the best way to go. The City cannot stop Pulte from building homes in Schertz, as long as they are not building in Fairhaven, which is already built out. These issues will certainly play a role in Pulte building any new subdivisions in the City of Schertz. It is a Pulte decision to buy back homes, not the City. Homeowners need to sit down with Pulte at their office and tell them what you want. Tell them you want your home bought back. Homeowners are doing the right thing by putting public pressure on Pulte. Mayor Baldwin indicated that items 2, 3, 4, and 5 have been removed from the consent agenda for separate discussion. Consent Agenda The Consent Agenda is considered to be self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request by the Mayor or a Councilmember. 1. Minutes - Consideration and/or action regarding the approval of the minutes of the Regular Meeting of February 7, 2012. 02-14-2012 Minutes Mayor Baldwin recognized Councilmember Fowler who moved, seconded by Councilmember Edwards to approve the minutes from the February 7, 2012 regular Council Meeting. The vote was unanimous. Motion carried. Mayor Baldwin left the dais and asked Mayor Pro-Tem Scagliola to take over the meeting. Discussion and/or Action Items 2. Resolution No. 12-R-11 – Consideration and/or action approving a Resolution authorizing a Business Class Customer Service Order and Service Agreement with Time Warner Cable and other matters in connection therewith. (J. Kessel/M. Clauser) Mayor Pro-Tem Scagliola read the following caption into record: RESOLUTION NO. 12-R-11 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUSINESS CLASS CUSTOMER SERVICE ORDER AND SERVICE AGREEMENT WITH TIME WARNER CABLE, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Pro-Tem Scagliola recognized Information Technology Director Myles Clauser who introduced this item addressing questions from Council. Mr. Clauser stated that action requested of Council approves the resolution approving a contract with Time Warner Telecom for wide area network services to provide back up connectivity to various City facilities. The contract will ensure reliable and resilient communications between City facilities. Fiscal impact includes a one-time $1,000 installation and engineering cost as well as yearly service charges of approximately $3,732 per facility covered. Initial costs for one location, the Public Works Complex, are currently budgeted. Costs for additional City facilities will be added to the FY 2012-13 budget. Staff recommends approval. Mayor Pro-Tem Scagliola recognized City Manager John Kessel who stated that we need to be prepared for our worst case scenario days. Communication is the key difference between success and failure on those worst days. We need to do this; it is a smart plan. It does not tax our on going budget issues. This is a smart way to do business and recommends Council’s approval. Mayor Pro-Tem Scagliola recognized Councilmember Fowler who moved, seconded by Councilmember Carpenter to approve the adoption of Resolution 12-R-11. The vote was unanimous. Motion carried. 3. Resolution No. 12-R-12 – Consideration and/or action approving a Resolution authorizing a Lease Agreement with Hewlett-Packard Financial Services, and other matters in connection therewith. (J. Kessel/M. Clauser) Mayor Pro-Tem Scagliola read the following caption into record: 02-14-2012 Minutes RESOLUTION NO. 12-R-12 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A LEASE AGREEMENT WITH HEWLETT- PACKARD FINANCIAL SERVICES, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Pro-Tem Scagliola recognized City Attorney Katherine Tapley who stated that the Master Lease Agreement was inadvertently left out of the Council packet, but was provided earlier today. She stated that the City Attorney’s office has reviewed the agreement and is very comfortable with the language of the agreement and recommends approval. She stated the attachments that were included with the agreement were provided in the Council packet and those have not changed. Mayor Pro-Tem Scagliola recognized Information Technology Director Myles Clauser who introduced this item stating that action requested of Council approves a 5-year lease agreement with Hewlett-Packard Financial Services to upgrade the City telephone system and service agreement in the amount of $193,860 ($3,231 monthly or $38,772 annually). The FY 2011-12 budget included $170,000 in the PEG Fund for the project which would have covered the cost to purchase the system outright, but did not include a service agreement. The higher fee also includes finance charges of approximately $23,860. Staff recommends approval of the lease and service agreement in an estimated amount of $193,860 in which $170,000 will be paid from the FY 2011-12 adopted budget, and $23,860 from the proposed FY 2012-13 budget. Staff recommends approval. Mayor recognized Councilmember Carpenter who moved, seconded by Mayor Pro- Tem Scagliola to approve the adoption of Resolution 12-R-12. The vote was unanimous. Motion carried. Mayor Baldwin returned to the dais. 4. Resolution No. 12-R-13 – Consideration and/or action approving a resolution authorizing a purchase agreement with U. S. Autoweapons, and other matters in connection therewith. (J. Bierschwale/D. Taylor) Mayor Baldwin read the following caption into record: RESOLUTION NO. 12-R-13 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A PURCHASE AGREEMENT WITH U.S. AUTOWEAPONS, AND OTHER MATTERS IN CONNECTION THEREWITH 02-14-2012 Minutes Mayor Baldwin recognized City Attorney Katherine Tapley who stated this item had been pulled from consent as there was a typo in the attachments. It should reference that they are Colt AR 6950’s that they will be approving. Mayor Baldwin recognized Police Captain Marc Bane who introduced this item stating that action requested of Council authorizes the purchase of a Colt AR Long Rifle for each City Police Officer to provide the additional tools they need to perform their duties in protecting the community. The City Police Department currently owns ten of these rifles and during their service life, they have performed flawlessly. Captain Bane stated by purchasing the weapons, the Department will standardize the firearms training program, the ammunition purchased and stocked, as well as the gun safety lock systems within the fleet. Other advantages include the ability of officers to share ammunition and ammunition magazines if involved in a fire fight, as well as minimize the overall cost and reduce liability on the City and the Police Department. Fiscal impact of approximately $35,000 will be paid for with seizure funds. Staff recommends approval. Mayor Baldwin recognized Councilmember Carpenter who moved, seconded by Mayor Pro-Tem Scagliola to approve the adoption of Resolution 12-R-13. The vote was unanimous. Motion carried. 5. Resolution No. 12-R-14 – Consideration and/or action approving a resolution authorizing the purchase of Dispatch Center Workstations, and other matters in connection therewith. (J. Bierschwale/D. Taylor) Mayor Baldwin read the following caption into record: RESOLUTION NO. 12-R-14 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE PURCHASE OF WORK STATIONS FOR THE POLICE DISPATCH CENTER Mayor Baldwin recognized Police Chief Don Taylor who introduced this item stating action requested of Council authorizes the purchase and installation of five professional quality, around-the-clock performance rated, and ergonomic furniture for the City 911 Dispatch Center. The upgraded work stations will assist personnel to better perform their duties. Fiscal impact of approximately $36,000 will be paid for with seizure funds. Staff Recommends approval. Mayor Baldwin recognized Councilmember Carpenter who moved, seconded by Councilmember Antuna to approve the adoption of Resolution 12-R-14. The vote was unanimous. Motion carried. 02-14-2012 Minutes 6. Resolution No. 12-R-15 - Consideration and/or action approving a resolution authorizing the pursuit of a Power-up Grant from the Guadalupe Valley Electric Cooperative, Inc. to fund the proposed Schertz Parkway and Main Street Holiday Lighting project. (D. Harris/G. Logan) Mayor Baldwin read the following caption into record: RESOLUTION NO. 12-R-15 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE PURSUIT OF A POWER-UP GRANT FROM THE GUADALUPE VALLEY ELECTRIC COOPERATIVE, INC. TO FUND THE PROPOSED SCHERTZ PARKWAY AND MAIN STREET HOLIDAY LIGHTING PROJECT Mayor Baldwin recognized Councilmember Edwards who asked was this grant a $5,000 matching grant? Parks, Recreation, and Community Services Director George Logan stated that was correct. Mayor Baldwin recognized Councilmember Edwards who moved, seconded by Councilmember Carpenter to approve the adoption of Resolution No. 12-R-15. The vote was unanimous. Motion carried. Mayor Baldwin moved into executive session at 7:12 p.m. Councilmember Antuna left the meeting at 7:12 p.m. Executive Session Called under Section 551.071 Texas Government Code Litigation, pending or contemplated litigation; Section 551.072 Texas Government Code - Deliberation regarding the purchase, exchange, sale, lease, or value of real property, or real estate, Section 551.074 personnel matters, and Section 551.087 Texas Government Code – Deliberation regarding Economic Development Negotiations. Councilmember Edwards left the meeting at 8:21 p.m. Mayor Baldwin reconvened into regular session at 8:22 p.m. Reconvene into Regular Session 7. Take any action deemed necessary as a result of the Executive Session. No action taken. Requests and Announcements 02-14-2012 Minutes 8. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. No requests given by Mayor or Council. 9. Requests by Mayor and Councilmembers to City Manager and Staff for information. No requests given by Mayor or Council. 10. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Baldwin recognized Mayor Pro-Tem Scagliola who stated he attended the following: • Trail Riders Stew Lunch at Pickrell Park on February 9, 2012. • Schertz Chamber of Commerce After Hours Mixer and Arts Show on February 9, 2012. • Frost Bank Cowboy Breakfast on February 10, 2012. • Schertz Chamber of Commerce Clear Blue Car Wash Ribbon Cutting on February 10, 2012. Mayor Baldwin recognized Councilmember Fowler who stated he attended the following: • Frost Bank Cowboy Breakfast on February 10, 2012. • Schertz Chamber of Commerce Clear Blue Car Wash Ribbon Cutting on February 10, 2012 Councilmember Fowler indicated that he has been recruited to join the EDC Team for the upcoming Wilenchik Walk for Life on March 3, 2012. He stated that if the Council does not have a team he would invite them to join him. 11. Announcements by City Manager Mayor Baldwin recognized City Manager John Kessel who stated that he would like to give kudos to Jonathon Harshman, Fleet Supervisor, who developed an easy 02-14-2012 Minutes and effective after-hours vehicle drop-off solution. He wished the City Council and Staff a Happy Valentine’s Day. Adjournment Mayor Baldwin adjourned the meeting at 8:27 p.m. ___________________________________ Mayor Hal Baldwin ATTEST: _______________________________________ Brenda Dennis, TRMC, MMC City Secretary 50417146.1 Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: February 21, 2012 Department: City Manager Subject: Resolution No. 12-R-16 - SSLGC Contract with Converse—Amendment # 2 BACKGROUND The Schertz Seguin Local Government Corporation (SSLGC) and the City of Converse, with the consent of the Cities of Schertz and Seguin, previously entered into a regional Water Supply Contract. Schertz and Seguin have been requested to approve an amendment to suspend the delivery of water due to construction delays and to defer the date of payments to begin June 1, 2012. The modified delivery schedule, payment agenda, and amount does provide for all monies due to SSLGC for FY2012. FISCAL IMPACT None RECOMMENDATION Approval of Resolution No. 12-R-16 ATTACHMENT Resolution No. 12-R-16 Resolution 11-R-24.doc 10/13/2026 revised rcf RESOLUTION NO. 12-R-16 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AMENDMENT TO THE REGIONAL WATER SUPPLY CONTRACT BETWEEN THE SCHERTZ SEGUIN LOCAL GOVERNMENT CORPORATION AND THE CITY OF CONVERSE, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the “City”) has recommended that the City approve an Amendment Number 2 to the Regional Water Supply Contract (the “Amendment”) between the Schertz Seguin Local Government Corporation and the City of Converse; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the Amendment in substantially the form attached hereto as Exhibit A. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Amendment in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. Resolution 11-R-24.doc 10/13/2026 revised rcf PASSED AND ADOPTED, this 21st day of February, 2012. CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) Resolution 11-R-24.doc A-1 EXHIBIT A AMENDMENT NUMBER 2 TO THE REGIONAL WATER SUPPLY CONTRACT BETWEEN THE SCHERTZ SEGUIN LOCAL GOVERNMENT CORPORATION AND THE CITY OF CONVERSE Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: February 21, 2012 Department: Fire Subject: Resolution No. 12-R-17 – Application for SAFER Grant BACKGROUND This item approves submission and acceptance, if approved, for an application to FEMA for a two-year SAFER grant to fund 6 firefighter positions (2 per shift, 3 shifts) to bring operations up to minimum recommended staffing per apparatus in the amount of $640,638 for salaries and benefits. The City will provide personal protective equipment for the positions at a cost of $26,918 in the first year and $4,800 in year two and thereafter. The City will realize $16,000 in overtime savings annually. There is no requirement to maintain the grant funded positions beyond the grant period, unlike previous SAFER grant programs. Recommend approval. Community Benefit: To provide a safe and efficient firefighting force while satisfying the following standards: • National Fire Protection Association (NFPA) 1710.5.2.3.1.1 Standard for the Organization and Deployment of Fire Suppression Operations • OSHA Respiratory Protection 29 CFR 1910.134 • Texas 37TAC, RULE §435.17 Procedures for Interior Structural Fire Fighting (2-In / 2-Out Rule) • Insurance Service Organization (ISO) Consultant Report dated May 26, 2009 Summary of Recommended Action: It is the recommendation of the Schertz Fire Department to apply for the SAFER Grant to add the needed manpower, and accept the grant if awarded. FISCAL IMPACT Personnel Cost Uniforms and PPE Overtime Savings Year 1 $321,630 (grant) $26,918 (city) ($16,000) (city) Year 2 $321,630 (grant) $ 4,800 (city) ($16,000) (city) Annually Thereafter $321,630 (city) $ 4,800 (city) ($16,000) (city) RECOMMENDATION Approval of Resolution No. 12-R-17 ATTACHMENT Resolution No. 12-R-17 RESOLUTION NO. 12-R-17 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO SUBMIT FOR THE FEMA STAFFING FOR ADEQUATE FIRE & EMERGENCY RESPONSE (SAFER) GRANT WHEREAS, the City of Schertz desires to upgrade the minimum staffing level on existing fire apparatus, WHEREAS, assigning one additional firefighter per apparatus will result in an increase of six total firefighters, resulting in a four person minimum on each fire apparatus, WHEREAS, providing a minimum staffing of four persons on each fire apparatus satisfies National and State standards, WHEREAS, the SAFER grant requires no matching funds from the City and has a performance period of two years, with no continuation obligation, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute an application for the SAFER grant for six personnel at the rank of Firefighter. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 21st day of February, 2012. CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) Data relating to request to add 6 firefighters using SAFER Grant funds. Current Staffing (Operations) Engine 1 4 Engine 2 4 Command 1 Total (X3 shifts) 27 Proposed Staffing (Operations) Engine 1 5 Engine 2 5 Command 1 Total (X3 shifts) 33 1 assigned firefighter in Operations equals .76FTE (vacation, sick, training, other leave). A crew of 4 equates to an average of 3.04FTE. Therefore adding 1 firefighter (.76FTE +3.04FTE) nearly equals desired minimum staffing of 4 firefighters. Meets OSHA, State, and NFPA standards. SAFER pays 100% for 2 years for a total amount of $640,638 received from federal funds. There is no matching and no obligation to retain personnel, as has been the rule in the past. Call Volume Incidents 1767 Fires (structure, wildland, vehicle) 92 Rescue, Medical, Hazardous 1081 All others (investigation, false, other) 594 Response Area 40 square miles 50499874.2 Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: February 21, 2012 Department: Development Services Division: Planning and Zoning Subject: Appeal: Hunter Estates – Denial of Preliminary Plat - Hold an appeal hearing to the decision made by the Planning and Zoning Commission to deny a preliminary plat as a result of a requested roadway variance for the Hunter Estates Subdivision. SUMMARY: This item involves an appeal to the decision made by the Planning and Zoning Commission to deny the preliminary plat of Hunter Estates Subdivision (as a result of a requested roadway variance); 24.269+ acres of land owned by Harry Hausman generally located east of Graytown Road. The property is zoned Residential Agricultural (RA). The plat would establish 30 residential lots with 0.8090 dwelling units per acre, which exceeds the minimum size required by the applicable zoning district. The subdivision is required to have two points of access pursuant to UDC Sec. 21.14.1 L. The applicant requested a variance from the minimum 50 foot ROW for a local street to provide the required secondary access from Hunter Estates through Laura Heights Estates, Unit 5. The proposed 30 foot ROW (Ivy Moon) would have 24 feet of pavement and a concrete header curb on both sides and would be open to the public. At the January 11, 2012 Planning and Zoning Commission meeting, Mr. Greenwald moved to disapprove the preliminary plat and variance request as presented based on the fact that the thirty foot (30’) right-of- way (Ivy Moon) shown on the plat is not consistent with the street improvement standard requirements of the City of Schertz Unified Development Code. Mr. Jacobs seconded the motion; the motion carried with a unanimous vote 7/0. Senior City staff had recommended that the Developer request the variance for several reasons. The roadway system surrounding the subdivision is expected to be developed more broadly (by this Developer) in the relatively near future, which roadway development will result in a standard-sized secondary access street, and the proposed 24’ ROW is sufficiently wide enough to allow vehicles (including fire trucks and EMS vehicles) to pass. The variance would safely address the secondary access issues. The proposed preliminary plat otherwise complies with all City requirements. GENERAL INFORMATION: Owner/Applicant: Hold’em Investments, Harry Hausman Project Engineer: Briones Engineering, Andy Rodriguez LEGAL DESCRIPTION AND GENERAL LOCATION: This 24.269± acre tract of land is in the Stacy B. Lewis Survey No. 317 and the Antonio Zamora Survey No. 36, City of Schertz, Bexar County, Texas and is generally located east of Graytown Road. City Council Memorandum Page 2 50499874.2 BACKGROUND: This is the first application for this subdivision which is proposed at this time with only one unit; no master plan was prepared. GOAL: The intent of the requested street variance is to provide the required two points of access pursuant to UDC Sec. 21.14.1 L. The request for variance is to provide the secondary means of access by a proposed 30 foot ROW (Ivy Moon) which would have 24 feet of pavement and a concrete header curb on both sides and would be open to the public; no sidewalks. COMMUNITY BENEFIT By providing a secondary means of access, the City is ensuring two means of safe egress to not only the residents within the subdivision, but also ensuring that emergency vehicles and utility vehicles have secondary options for accessing the subdivision during construction and upon final acceptance of the subdivision public improvements. MINIMUM LOT DIMENSIONS: SITE DESCRIPTION: This site is currently undeveloped and the applicant is proposing 30 residential lots at a density of .0809 dwelling units per acre. The property is zoned Residential Agricultural (RA). SPECIAL INFORMATION: Public Services: This site is serviced by Schertz water; no city sewer is available, each site requires an on site sewer facility (OSSF) which would be regulated by Bexar County. Public Improvements: All streets will be developed to City of Schertz specifications including sidewalks and public improvements will be bonded. Parks: No parkland was dedicated for this subdivision. Parkland fees in the amount of $1,000 per lot will be paid prior to recording the final plat. Tree Preservation/Mitigation: No heritage or protected trees exist on the site. VARIANCE: Access and Circulation - The subject property is required to have two points of access pursuant to UDC Sec. 21.14.1. ♦ The applicant requested a variance from the minimum 50 foot ROW for a local street to provide the required secondary access from Hunter Estates through Laura Heights Estates, Unit 5. The proposed 30 foot ROW (Ivy Moon) variance will have 24 feet of pavement and a concrete header curb on both sides and be open to the public. The subject property will have access via Laura Bluff from the Laura Heights Subdivision and the proposed 30 foot ROW known as Ivy Moon will have access via Hallie Heights from the Laura Heights Subdivision. Minimum Lot Size And Dimensions Minimum Yard Setback (Ft) Miscellaneous Lot Requirements Code Zoning District Area Sq. Ft. Width Ft. Depth Ft. Front Ft. Side Ft. Rear Ft. Max Imperv Cover RA Single-Family Residential/Agriculture District 21,780 - - 25 25 25 30% City Council Memorandum Page 3 50499874.2 UDC - Table 21.14.1 Street Improvement Standards - Requirement Classification ROW Pavement Drainage Width Sidewalk Width Hike/Bike Trial Local Street – Residential 50 feet 30 feet Curb or Curb and Gutter 5 feet both sides - Variance request 30 feet 24 feet Header Curb on both sides None provided - APPEAL PROCESS: This is an appeal of the Planning and Zoning Commission’s action on January 11, 2012 pursuant to UDC section 21.12.8.B.2. The appeal should be conducted by City Council as follows: 1. City staff will present a brief statement of the facts. 2. A Developer representative will present a statement in support of the requested variance and appealing the preliminary plat denial. 3. City Council may discuss the matter with City staff and the Developer representative. 4. By motion and second, the City Council should take one of the following three actions: a. deny the appeal; or b. approve the preliminary plat and variance as requested; or c. approve the preliminary plat with the requested variance and/or other modifications. PUBLIC NOTICE: Notice of the appeal was published in “The Daily Commercial Recorder” on February 1, 2012 and in the “Herald” on February 2, 2012. There were 3 notices mailed to surrounding property owners on February 1, 2012 and, as of this date, no responses have been received. CITY COUNCIL CRITERIA FOR CONSIDERATION: The City Council, in considering this appeal of the Planning and Zoning Commission’s action, should consider the same criteria the Commission was required to consider, as follows: 1. Whether the plat is consistent with all zoning requirements for the property or any approved Development Agreement; 2. Whether the plat conforms to the general layout of the Subdivision Master Plan (if applicable) and is consistent with the phasing plan approved therein; 3. Whether the proposed provision and configuration of roads, water, wastewater, drainage and park facilities conform to the master facilities plans for the facilities, including without limitation the water facilities, wastewater facilities, transportation, drainage and other master facilities plans; and 4. Whether the proposed provision and configuration of roads, water, wastewater, drainage and park facilities, and easements and rights-of-way are adequate to serve the subdivision. SUMMARY OF RECOMMENDED ACTION Hunter Estates is proposed with 24.269± acres and 30 residential lots with 0.8090 dwelling units per acre. The request for a variance to allow the secondary street to be constructed with a 30 foot ROW (Ivy Moon) and 24 feet of pavement, a concrete header curb on both sides; and with no sidewalk, which may be administratively waived by the City Manager per the UDC, Article 14 Transportation, Section 21.14.6. By providing the secondary means of access, the City is ensuring two means of safe ingress/egress to City Council Memorandum Page 4 50499874.2 not only the residents within the subdivision, but also ensuring that emergency vehicles and utility vehicles have secondary options for accessing the subdivision STAFF RECOMMENDATION: Staff recommends that City Council approve the preliminary plat with the requested variance, with an additional requirement that no parking shall be permitted on the 30’ ROW street. FISCAL IMPACT: None ATTACHMENTS: Correspondence Exhibits Minutes Planning and Zoning Commission January 11, 2012 Page 1 of 4 PLANNING AND ZONING MINUTES January 11, 2012 The Schertz Planning and Zoning Commission convened on January 11, 2012 at 6:00 p.m. at the Municipal Complex, Council Chambers, 1400 Schertz Parkway Building #4, Schertz, Texas. PLANNING & ZONING COMMISSION David Richmond, Chairman Ernie Evans, Vice Chairman Ken Greenwald Bert Crawford, Jr. Jake Jacobs Richard Braud Gordon Rae, Alternate Michael Dahle,Alternate CITY STAFF Michelle Sanchez, Director of Development Services Lesa Wood, Planner I Misty Nichols, Senior Planner COMMISSIONERS ABSENT Christian Glombik OTHERS PRESENT Roland Briones, Briones Engineering Andy Rodriguez, Briones Engineering Steven Granado, Jacobs Engineering Roberto Camargo, Camargo Subdivison Robert Watts, CWS Architects 1. CALL TO ORDER/ROLL CALL Mr. Richmond called the meeting to order at 6:00 P.M. 2. SEAT ALTERNATE TO ACT IF REQUIRED Gordon Rae was seated as a voting member. 3. HEARING OF RESIDENTS No citizen comments. 4. CONSENT AGENDA: A. Minutes for December 14, 2011. After the reading of the Consent Agenda, Mr. Greenwald moved to approve the consent agenda. Mr. Crawford seconded the motion. Vote was unanimous. Motion carried. 5. PUBLIC HEARING ITEMS: A. ZC2011-013 Camargo Subdivision - Zoning Hold a public hearing, consider and act upon a request to rezone approximately 37.325± acres of land from General Business (GB) to General Business-2 (GB-2). The property is more specifically described as a portion of the Toribio Herrera Survey, Abstract No. 153, City of Schertz, Guadalupe County, Texas, generally located at the southeast corner of FM 1518 and Maske Road. Public Hearing opened at 6:03 pm. Minutes Planning and Zoning Commission January 11, 2012 Page 2 of 4 Ms. Sanchez explained the location of the site and surrounding properties. She commented that the Future Land Use Plan designates the subject property for Industrial/Business Park uses and that staff feels that the proposed rezoning request is generally consistent with the goals and objectives of the Comprehensive Plan and the Unified Development Code. The applicant is requesting General Business District-2 (GB-2); the UDC states that GB-2 is intended to provide suitable areas for the development of non-residential and light industrial uses that offer a wide variety of retail and service establishments that are generally oriented toward serving the overall needs of the entire community. The Master Thoroughfare Plan identifies the expansion of Maske Road to a 60 foot right-of-way (ROW) and as this property develops, the property owner will be required to dedicate the associated ROW to the City of Schertz. The subject property is located in the Air Installation Compatible Use Zone (AICUZ) and is specifically located within the AICUZ – APZ II area; which has the lowest potential for accidents according to the study. Many of the uses found in the GB-2 district are approved uses found within the AICUZ study such as shopping districts, recreation, trade, business and offices. Randolph Air Force Base has been notified of the proposed zone change and is aware of the City’s timeline in forwarding this request to City Council. Mr. Richmond recognized the following: · Robert Watts, CWS Architects, explained the possible uses for the subject property, but there are no concrete plans as of the meeting. The public hearing closed at 6:13 pm. Discussion followed between Commission, Staff and the Applicant related to traffic safety, widening of Maske Road, drainage and the approval process with Randolph Air Force Base. Mr. Jacobs moved to forward a recommendation of approval to City Council with the condition that Randolph Air Force Base provides a letter of no objection. Mr. Greenwald seconded the motion. Vote was unanimous. Motion carried. 6. ITEMS FOR INDIVIDUAL CONSIDERATION: A. PC2011-034 Hunter Estates Subdivision – Preliminary Plat Consider and act upon a request of a preliminary plat of Hunter Estates Subdivision, consisting of 24.269+ acres of land containing 30 buildable residential lots located east of Graytown Road. This property is currently zoned Residential Agriculture (RA). Ms. Sanchez explained the request for preliminary plat. She commented that the site is currently undeveloped and the applicant is proposing 30 residential lots. This site is serviced by Schertz water; no City sewer is available, each site requires an on site sewer facility which is regulated by Bexar County, and no parkland was dedicated for this subdivision. The Master Thoroughfare Plan identifies a proposed 86 foot right-of-way that stretches from Lower Seguin Road to IH 10, which will be adjacent to this property to run north to south. The applicant is providing a dedication for the 86’ right-of-way and landscape buffers for the proposed Boeck Blvd; the alignment has been adjusted based on an agreement with the City Engineer, Director of Development Services and City Management. The MTP also identifies a 60 foot proposed right-of-way that connects Ware Seguin Road to Binz-Engleman Road through the subject property; however, review of the MTP by staff has determined that the 60 foot right-of-way is proposed to be omitted during the next MTP revision since the 86 foot ROW (Boeck Blvd) has been re-aligned and will provide for a connection to Graytown Road and IH-10. She explained that the applicant is requesting a variance from the minimum 50 foot right-of-way for a local street to provide the required secondary access from Hunter Estates through Laura Heights Estates, Unit 5. The proposed 30 foot street right-of-way (Ivy Moon) will have 24 feet of pavement and a concrete header curb on both sides and be open to the public. The subject property will have access via Laura Bluff from the Laura Heights Subdivision and the proposed 30 foot right-of-way known as Minutes Planning and Zoning Commission January 11, 2012 Page 3 of 4 Ivy Moon will have access via Hallie Heights from the Laura Heights Subdivision. Mr. Evans asked if the proposed 30’ right-of-way will be temporary and omitted upon the construction of the proposed 86’ right-of-way. Mr. Briones explained that the 30’ right-of-way will be a permanent City street. Mr. Richmond asked if the lot dimension for lots 11 and 12 could be realigned to widen Ivy Moon. Mr. Briones explained that they would consider the suggestion. Mr. Richmond expressed his concern with the frontage on Lot 17, Block 11. Mr. Briones explained that he would pass the suggestion on to the developer. Mr. Dahle requested more information on note number 12 related to the drainage easement and fences within the easement. Mr. Briones explained that the Home Owners Association would be the enforcement authority for note number 12 to ensure compliance. Mr. Crawford expressed his concern with the variance request of the 30 foot right-of-way. He explained that if the road was for emergency use what would prohibit parking on the street. This could become a health and fire safety problem if an emergency arises. Mr. Briones suggested no parking signs. Discussion followed between the Applicant, Commission and Staff related to the variance request of the 30 foot right-of-way and the concerns for safety of the residents and the drainage into the adjacent pond. Mr. Briones commented that everything including State Laws related to drainage had been taken into consideration. Mr. Richmond summarized the discussion for the record and concluded that the proposed 30 foot right-of-way would be permanent. Mr. Briones confirmed that the 30 foot right-of-way is being proposed as a permanent street dedicated to the City of Schertz. Mr. Greenwald moved to disapprove the preliminary plat and variance request as presented based on the criteria that the thirty foot (30’) right-of-way (Ivy Moon) shown on the plat is not consistent with the street improvement standard requirements of the Schertz Unified Development Code. Mr. Jacobs seconded the motion. Vote was unanimous. Motion carried. B PC2011-055 Verde Enterprise Business Park – Amended Master Plan Consider and act upon a request for an amended master plan of the Verde Enterprise Business Park, a 209.713± acre tract of land in the Torbio Herrera Survey No. 68, City of Schertz, Guadalupe and Comal County, Texas and is located south of Tri-County Parkway on IH 35. The property is zoned Planned Development District (PDD). Ms. Sanchez gave a short presentation of this master plan amendment. She explained the purpose of the amendment is to provide updates and clarification for the additional Units (lots) proposed. Units 14-A and 14-B are proposed changes to this master plan including the addition of Unit 16, 17 and 18. A new phasing and development schedule has been added. The Master Plan was revised and approved by the Planning and Zoning Commission on June 13, 2007, August 25, 2010 and October 13, 2010. The proposed drainage channel for this project will remove parcels from the floodplain. Mr. Evans explained his observations of the existing drainage channel and the erosion that is taking place within the Subdivision. Mr. Jacobs moved to approve this item. Mr. Greenwald seconded the motion. Vote was unanimous. Motion carried. C. PC2011-054 Verde Enterprise Business Park, Unit 14B – Preliminary Plat Consider and act upon a request for approval of a preliminary plat of the Verde Enterprise Business Minutes Planning and Zoning Commission January 11, 2012 Page 4 of 4 Park, Unit 14-B consisting of 4.363 ± acre tract of land located approximately 200 feet east of Enterprise Avenue and continues east approximately 2,453 feet. The property is zoned Planned Development District (PDD). Ms. Sanchez explained the preliminary plat request. She commented that this site is currently undeveloped and consists of one (1) variable width drainage easement lot to be privately owned and maintained. The CLOMR has been approved and the Engineer is in the process of submitting for approval of the final LOMR which is scheduled to be submitted to the City for review in mid-January 2012. Mr. Greenwald moved to approve this item. Mr. Crawford seconded the motion. Vote was unanimous. Motion carried. 7. REQUESTS AND ANNOUNCEMENTS A. Requests by Commissioners to place items on a future Planning and Zoning Agenda. No requests. B. Requests by Commissioners to Staff for information. Information on the acceptance of streets in the Laura Heights Subdivision. C. Announcements by Commissioners · City and community events attended and to be attended · Continuing education events attended and to be attended No announcements. D. Announcements by City Staff. · City and community events attended and to be attended. · NEW SITE PLAN APPLICATIONS: No site plan applications were submitted to the Planning and Zoning Division between December 9, 2011 and January 4, 2012. Ms. Sanchez gave a brief update on the following: · Invitation to attend the Gateway Planning Update that will be presented to City Council on January 17, 2012. · Schertz Cibolo Universal City Independent School District Information report. · City will be closed on Monday, January 16th in observance of Martin Luther King, Jr. Day. Mr. Harris announced that Gateway Planning will have a small action item on the City Council Agenda. The City is considering the expansion of the Gateway Planning study area. 7. ADJOURNMENT OF THE REGULAR MEETING The meeting adjourned at 7:41 P.M. ___________________________________ ________________________________ Chairman, Planning and Zoning Commission Recording Secretary, City of Schertz 50496767.1 Workshop Discussion Agenda No. A CITY COUNCIL MEMORANDUM City Council Meeting: February 21, 2012 Department: Development Services Subject: Discussion regarding the intent to revise Article 10, Parking Standards of the Unified Development Code BACKGROUND The restated and amended Unified Development Code was adopted on May 24, 2011 and includes Article 10 – Parking Standards. With the development of recent office/warehouse/distribution facilities including Sysco and Caterpillar and with the anticipation of other similar facilities, staff and management have discovered that the parking standards for these types of facilities are not entirely accurate to the operations they may conduct. Other developments that have been faced with parking challenges and that have either opted for or have the option of requesting a variance to the UDC include school projects, church projects and the senior’s multi family apartment facility. Other developments have requested an allowance for compact cars, which the current UDC does not offer. Current parking standards either allow for too few or require too many parking spaces resulting in “over or under parked” facilities. Current parking standards for the types of projects mentioned above are as follows: Section 21.10.4 Schedule of Off-Street Parking Requirements Off-street parking shall be provided in sufficient quantities to provide the following ratio of vehicle spaces for the uses specified in the districts designated: Table 21.10.4 Schedule of Off-Street Parking Requirements Use Type Parking Requirement Manufacturing , Processing Or Repairing 1 space for each 2 employees or 1 space for each 1,000 square feet of total floor area, whichever is greater 50496767.1 Table 21.10.4 Schedule of Off-Street Parking Requirements Use Type Parking Requirement Multifamily, Duplex, Two- Family, Condominium Or Other Similar Use 1.5 spaces per bedroom Offices 1 space for each 250 square feet of gross floor area School, All Other Schools 1 space for each classroom plus 1 space for every four (4) seats in any auditorium, gymnasium or other common place of assembly School, High School And Vocational 1 space for every three (3) students, faculty and staff plus 1 space for every four (4) seats in any auditorium, gymnasium or other common place of assembly (based on maximum design capacity) Warehouse 1 space for each 2 employees or 1 space for each 1,000 square feet of total floor area, whichever is greater GOAL The City’s intent and desire is to encourage more industry that is focused on technology and self automation such as that of the Caterpillar Machine Head Facility. These types of industry uses bring in expensive high dollar equipment with their operations and production which provides for sustainable warehouse and manufacturing business. And with self automation, the need for fewer employees/staff and visitors results in the need for fewer parking spaces. COMMUNITY BENEFIT To provide aesthetically pleasing and beautifully landscaped parking lots that do not provide an over-abundance of unnecessary parking spaces, and to provide safe and effectively functional parking lots catered to the type of operation or development on the property. Yet, to have the ability to require additional parking as business and occupancies change or expand. SUMMARY OF RECOMMENDED ACTION To authorize staff and management to begin the revision process to provide suggested changes to the Planning and Zoning Commission and City Council on UDC Article 10, Parking Standards. FISCAL IMPACT None. RECOMMENDATION To authorize staff and management to begin the revision process to provide suggested changes to the Planning and Zoning Commission and City Council on UDC Article 10, Parking Standards.