26-R-113 Purchase PlayCore Playscape Shade StructureRESOLUTION NO. 26-R-113
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A PURCHASE WITH
PLAYCORE WISCONSIN, INC. DBA GAMETIME FOR THE
COMMUNITY PLAYSCAPE SHADE STRUCTURE PROJECT.
WHEREAS, the City of Schertz Community Playscape is the signature playground in the
community adjacent to the Recreation & Aquatic Complex and the Schertz Public Library; and
WHEREAS, the 2025 Parks, Recreation, Open Space and Trails Master Plan noted
increasing shade in the parks as a priority goal; and
WHEREAS, the project includes integrating shade structures into the existing playground
structure and replenishing the engineered wood fiber safety surfacing; and
WHEREAS, GameTime,is a BuyBoard Cooperating Purchasing member and is qualified
to install shade structures and safety surfacing; and
WHEREAS, the BuyBoard National Purchasing Cooperative is a national online
purchasing cooperative formed between the National School Boards Association and several state
school boards associations, developed to comply with state laws which require government entities
to make purchases through a competitive procurement process; and
WHEREAS, Buyboard gives public entities the advantage of leveraging the cooperative's
ability to obtain bulk discounts, combined with the ease of online, web -based shopping and
ordering; and
WHEREAS, purchases made through an authorized cooperative purchasing program
comply with the competitive purchasing requirements applicable under the Texas Local
Government Code, including Texas Local Government Code § 271.102(c).
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS THAT:
The City Council hereby authorizes the purchase with GameTime for the Community
Playscape Shade Structure Project in an amount not to exceed $250,000 as set forth in the attached
Exhibit A.
The recitals contained in the preamble hereof are hereby found to be true, and such recitals
are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment
and findings of the City Council.
All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of
this Resolution are hereby repealed to the extent of such conflict, and the provisions of this
Resolution shall be and remain controlling as to the matters resolved herein.
This Resolution shall be construed and enforced in accordance with the laws of the State
of Texas and the United States of America.
If any provision of this Resolution or the application thereof to any person or circumstance
shall be held to be invalid, the remainder of this Resolution and the application of such provision
to other persons and circumstances shall nevertheless be valid, and the City Council hereby
declares that this Resolution would have been enacted without such invalid provision.
It is officially found, determined, and declared that the meeting at which this Resolution is
adopted was open to the public and public notice of the time, place, and subject matter of the public
business to be considered at such meeting, including this Resolution, was given, all as required by
Chapter 551, Texas Government Code, as amended.
This Resolution shall be in force and effect from and after its final passage, and it is so
resolved.
PASSED AND ADOPTED, this ! day of , 2026.
CITY OF SCHERTZ, TEXAS
R h Rodriguez, ayor
ATTEST-.
Sheila Edmondso► , City Secretary
EXHIBIT A
QUOTE
180868-01-03 • 09/21/2026
GameTime
• F5LAYC0f3 camw�r
Schertz Community Park - Shades & EWF
Customer:
City of Schertz
621 Westchester
Schertz, TX 78154
United States
Ship to Zip: 78154
Prepared for:
Lauren Shrum
Phone: 210-619-1853
Ishrum@schertz.com
Prepared by:
GameTime c/o Cunningham Recreation
PO Box 240981
Charlotte, NC 28224
800.438.2780
704.525.7356 FAX
Part #
DescriptionQuantity
1
91797
GameTime - 20' Sunblox Square Canopy
$12,691.00
$12,691.00
2
91796
GameTime -15' Sunblox Square Canopy
$9,770.00
$19,540.00
2
91858
GameTime -10' Sunblox Umbrella Canopy
$7,691.00
$15,382.00
1
91608
GameTime -15' Sunblox Umbrella Canopy
$8,869.00
$8,869.00
1
RDU
GameTime - (15) Replacement Uprights
$14,726.00
$14,726.00
1
RDU
GameTime - (23) Upright Caps
$1,401.85
$1,401.85
1
CUSTOM
Superior Recreational Products - Custom 1-Sail Shade, (3) Inground
$16,701.00
$16,701.00
Columns
1 CUSTOM
2 DWG
1 INSTALL
442 EWF
1 INSTALL
Superior Recreational Products - Custom 3-Sail Shade, (5) Inground
Columns
Superior Recreational Products - Signed & Sealed Engineered Drawings
MISC - Installation
Price includes:
- Demo/Removal (8) roofs
- Demo/Replace (15) uprights
- Cap (23) uprights
- Install above shades
GT-Impax - Engineered Wood Fiber Safety Surfacing (CY)
Area: 10,740 Sq.Ft.
Thickness (Top Off): 10"
MISC - Installation of Above Surfacing
Contract: Buy Board Contract #781-25
Sub Total
Discount
Freight
Grand Total
$29,701.00 $29,701.00
$845.00 $1,690.00
$66,965.00 $66,965.00
$22.26 $9,838.92
$16,575.00 $16,575.00
$214,080.77
($14,483.82)
$24,252.86
$2231849.81
Page 1 of 4
QUOTE
180868-01-03 • 09/21/2026
Comments
Original order # 2187350
GameTime
'')
• F5LA YCORC �...
* Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment
access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps,
bedrock or any concealed materials or conditions that may result in additional costs. Any required site
prep will be the responsibility of others, unless specifically noted. Customer must remove trees prior to
installation.
GAMETIME - TERMS & CONDITIONS:
• PRICING: Due to fluctuating economic conditions, pricing is valid for 30 days and is subject to change. Please request
updated pricing if your quote is older than 30 days before making a purchase.
• TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and
those with approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services &
materials due upon completion or as otherwise negotiated upon credit application review. Pre -payment may be required
for equipment orders totaling less than $5,000. Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay
by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is
shown as a separate line item and included in the total amount charged to your credit card. You have the option to
pay by check, ACH or Wire without any additional fees.). Checks should be made payable to Playcore Wisconsin, Inc.
dba GameTime unless otherwise directed. Any order exceeding $300,000 will require progress payments during the
course of completion.
• CREDIT APPLICATION: Required for all non -governmental agencies and those entities who have not purchased from
GameTime within the previous twelve calendar months.
• FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30
days past due.
• CASH VVI I IH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic
funds transfer (EFT) are eligible for a 3 % cash -with -order (CWO) discount. Consult local sales representative for CWO
terms.
• ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders
must be made out to Playcore Wisconsin, Inc. dba GameTime.
• FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately.
• SHIPMENT: Standard Lead time is 6-8 weeks (some items may take longer) after receipt and acceptance of purchase
order, credit application, color selections and approved drawings or submittals.
• PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude
confusion during unloading and handling.
• RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment.
Any damage to packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver
must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for taking inventory of the
shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt.
• RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will
be deducted from any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on
condition of items upon return. All returns must be in unused and merchantable condition. GameTime reserves the right
to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products
cannot be returned.
• TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate must be
submitted at time of order or taxes will be added to your invoice.
Page 2 of 4
QUOTE
180868-01-03 • 09/21/2026
INSTALLATION CONDITIONS:
Cu"mA4rjrm'��)
r F5LQyc0RE �P• v
• ACCESS: The site must be clear, level, and provide unrestricted access for trucks and machinery. Any site that is
inaccessible may incur additional charges.
• STORAGE: The customer is responsible for providing a secure area for off-loading and storing equipment during
installation. Once equipment is delivered to the site, the owner assumes responsibility for any theft or vandalism unless
alternative arrangements are made and documented in the quotation.
• FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only, prior to the installation
of drains, subbase, or surfacing. The customer is responsible for any unforeseen conditions such as buried utilities
(public or private), tree stumps, rocks, or any other concealed materials or conditions that may result in additional labor
or material costs.
• UTILITIES: The installer will contact 811 to locate all public utilities before layout and excavation of footer holes. The
owner is responsible for identifying any private utilities. Cunningham Recreation and the installer are not liable for any
damage to unmarked private utilities.
• ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise stated. The price
includes only the items specified in this quotation. Additional site work or specialized equipment needs may result in
price adjustments.
• SITE CONDITIONS: The site must have a slope of less than 1.5%. Any excavation or grading required to achieve an
acceptable slope is the responsibility of others unless otherwise noted. All demolition and site preparation must be
completed before the installation crew is mobilized.
GENERAL INSTALLATION NOTES: Installation will be performed according to the manufacturer's specifications by a
GameTime-certified installer. A one-year warranty on all labor is provided from the date of completion. Product
warranty and service claims may not include labor.
ACCEPTANCE OF QUOTATION:
Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.
Accepted By (printed):
Telephone:
P.O. Number:
Purchase Amount: $223,849.81
SALES TAX EXEMPTION CERTIFICATE #:
DE A COPY OF CERTIFICATE)
Salesperson's Signature
Title:
Fax:
Date:
Customer Signature
Page 3 of 4
QUOTE
180868-01-03 • 09/21/2026
BILLING INFORMATION:
Bill to:
Contact:
Address:
Address:
City, State:
Tel:
E-mail:
SHIPPING INFORMATION:
I'!- - -
Contact:
Address:
Address:
City, State:._
Tel:
E-mail:
Fax:
Fax:
Zip:
93
GameTime
Page 4 of 4