26-R-120 Amendment Halff Inc for Lower Seguin RdRESOLUTION 26-R-120
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A TASK ORDER AMENDMENT WITH HALFF
ASSOCIATES, INC. FOR THE LOWER SEGUIN ROAD
RECONSTRUCTION PROJECT
WHEREAS, on February 18, 2025 the City Council of the City of Schertz approved
Resolution 25-R-004 approving a Task Order with Half Associates, Inc. with a not to exceed
amount of $2,700,000 for the final design of the Lower Seguin Road Reconstruction Project; and
WHEREAS, the City Council of the City of Schertz wishes to amend the Task Order
agreement with Half Associates, Inc. to add some additional design services to provide for
addressing utility conflicts, project scope changes, and grant funding applications; and
WHEREAS, City staff has determined that Halff Associates, Inc. is uniquely qualified to
provide such services for the City; and
WHEREAS, Halff Associates, Inc. is an approved On -Call Engineering Firm for the City
of Schertz; and
WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or
proposals with respect to a procurement for personal, professional, or planning purposes; and
WHEREAS, the City Council hereby authorizes the City Manager to execute and deliver
the Amendment to the Agreement with Halff Associates, Inc. in substantially the form set forth on
Exhibit A, increasing the Task Order amount by $876,415, and to execute further amendments as
necessary not to exceed a total expenditure amount of $3,500,000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and deliver
the Task Order Agreement with Halff Associates, Inc. in accordance with their approved
Master Agreement in substantially the form set forth on Exhibit A in the amount of $876,415
and authorize the City Manager to execute and deliver the Task Order in a not to exceed
total amount of $3,500,000.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved
herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the
City Council hereby declares that this Resolution would have been enacted without such
invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution,
was given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
I
PASSED AND ADOPTED, this day of)�W , 2026.
CITY OF SCHERTZ, TEXAS
T:
Sheila Edmon on, TRMC
City Secretary
50234811.1
EXHIBIT A
TASK ORDER AMENDMENT WITH HALFF ASSOCIATES, INC. FOR THE LOWER
SEGUIN ROAD ROAD RECONSTRUCTION PROJECT
AMENDMENT TO TASK ORDER
Amendment No. 3
Task Order Number: 1
Project Name: Lower Seguin Road PS&E — Revised Design, Additional Water Design &
Project Related Specified Additional Services
Owner: City of Schertz
Engineer: Halff Associates, Inc.
General Purpose of the Amendment:
This amendment encompasses redesign of Lower Seguin Road (LSR), design services for
the relocation City of Schertz Water and Sewer line, coordination with Canyon Regional
Water Authority (CRWA) and additional services to progress the development of the
project. The total amount of this Amendment shall not exceed $876,415.00 without prior
Authorization from the City of Schertz.
Description of Modifications:
CITY OF SCHERTZ ("CITY") is currently working with Halff to develop a 2.52-mile segment
of LSR, extending from approximately 1,000 feet east of Loop 1604 to Farm -to -Market
(FM) Road 1518 within the City limits. As part of the proposed roadway and drainage
improvements, a combined total of approximately 11,000 linear feet of %-inch, 3-inch,
8-inch, and 16-inch waterline will need to be relocated or adjusted to accommodate the
new roadway, drainage, and other utilities in order to avoid major relocation of CRWA
water pipelines currently within the CRWA owned easements along LSR. Additionally, as
part of this proposal, scope is included to revise PS&E plans to reconfigure the roadway
without relocating said existing utilities outside the right-of-way. Additional services
include efforts to allocate additional ROW surveying services needed to complete ROW
acquisition needs for the project. Grant services will also include additional Federal and
State funding opportunities.
See attached Exhibit A Additional Services to be provided for detailed scope and fees
related to the amendment to the task order.
(See next page for Authorization Signatures)
Owner and Engineer hereby agree to modify the above -referenced Main Agreement as set
forth in this Amendment. The Effective Date of the Amendment is
Owner
City of Schertz
(typed or printed name of organization)
By:
Date:
Name:
(individual's signature)
(date signed)
(typed or printed)
Title:
(typed or printed)
Engineer
Halff Associates, Inc.
(typed or printed name of organization)
By:
(individual's signature)
Date: 10/1/2026
(date signed)
Name: Lam_berto "Bobby" Balli
(typed or printed)
Title: VP / Director of Public Works
(typed or printed)
haLff
EXHIBIT A
ADDITIONAL SERVICES TO BE PROVIDED BY
CONSULTANT
PROJECT UNDERSTANDING
ITY OF SCHERTZ ("CITY") is currently working with Halff to develop a 2.52-mile segment of Lower Seguin
Road (LSR), extending from approximately 1,000 feet east of Loop 1604 to Farm -to -Market (FM) Road 1518
within the City limits. As part of the proposed roadway and drainage improvements, a combined total of
approximately 11,000 linear feet of 3/4-inch, 3-inch, 8-inch, and 16-inch waterline will need to be relocated or
adjusted to accommodate the new roadway, drainage, and other utilities in order to avoid major relocation of
Canyon Regional Water Authority (CRWA) water pipelines currently within the CRWA owned easements along
LSR. Additionally, as part of this proposal, scope is included to revise PS&E plans to reconfigure the roadway
without relocating said existing utilities outside the right-of-way. Additional services include efforts to allocate
additional ROW surveying services needed to complete ROW acquisition needs for the project. Grant services
will also include additional Federal and State funding opportunities.
The work to be performed under this work authorization by Halff Associates, Inc (Halff) ("CONSULTANT") will
consist of the preparation of Plans, Specifications, and Estimates ("PS&E"), the preparation of Bidding
Documents, and performing Construction Phase Services.
Water & Sanitary Sewer Line Design
1.0 PROJECT ADMINISTRATION AND COORDINATION SERVICES
1.1 The CONSULTANT will submit to CITY its invoices of services performed, and compensation due,
arranged by tasks. The CONSULTANT will show the budgeted and currently authorized amounts
for each task, alongwith the invoiced and to -date amounts. The invoice must be submitted to CITY
by the 10th calendar day of each month. The invoice will include a progress report with a summary
of work performed through the end of the previous month.
1.2 The CONSULTANT will meet with CITY's Representative monthly. The CONSULTANT will prepare
and distribute the monthly meeting agenda twenty-four (24) hours before meeting. The
CONSULTANT will prepare and distribute meeting minutes within three (3) business days of the
meeting;
2.0 CRWA PRELIMINARY ALIGNMENT COORDINATION
2.1 The CONSULTANT will analyze possible alignments and associated improvements towards an
acceptable CRWA alignment
2.2 The CONSULTANT will prepare Project Layout Sheets at a 1"=100' scale double -stacked that
clearly indicate the limits of the entire project;
2.3 The CONSULTANT will develop Waterline Plan on Plan exhibits at a scale of 1 "=40'. The exhibits
will include coordinates, stations, bends, elevations of key alignment features, drainage features,
utilities, and any other items required to coordinate with CRWA on the location of the existing
infrastructure with relation to the proposed improvements;
2.4 The CONSULTANT will meet with CRWA's Representative two (2) times and prepare options and
documentation necessary to determine next steps. The CONSULTANTwill prepare and distribute
necessary documentation within two (2) business days of the meeting;
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3.0 CRWA DESIGN COORDINATION
3.1 The CONSULTANT will coordinate a design alignment option for their existing water line, based on
the preliminary alignment coordination meetings for CRWA approval;
3.2 The CONSULTANT will meet with CRWA's Representative one (1) time and prepare options and
documentation necessaryto determine next steps. The CONSULTANTwill prepare and distribute
necessary documentation within two (2) business days of the meeting;
4.0 WATERLINE DESIGN SERVICES
4.1 The CONSULTANT will prepare Project Layout Sheets at a 1 "=100' scale, double -stacked, that
clearly indicate the limits of the entire project;
4.2 The CONSULTANT will prepare Removal Layouts at a 1 "=40' scale, double -stacked.
4.3 The CONSULTANT will develop a Water Line Plan on Plan sheets at a scale of 1 "=40'. The sheets
will include coordinates, stations, bends, elevations of key alignment features, drainage features,
utilities, and any other items required for the complete construction of the Project;
4.4 The CONSULTANT will prepare General Notes and Details which will include all necessary details
not included in City of Schertz detail sheets necessaryto fully construct all portions of the Project.
The CONSULTANT will obtain the most current applicable Schertz standards for inclusion in all
plan submittals. Standards that require modification will be modified and sealed bya Professional
Engineer licensed by the State of Texas. All standards will have the title blocks filled out with the
applicable project data;
4.5 The CONSULTANT will calculate quantities, total items, and prepare a quantity Summary
Sheet(s). The CONSULTANT will prepare an Opinion of Probable Construction Cost utilizing
calculated quantities, City of Schertz, SAWS, and other local bids as appropriate based on the
judgment of the CONSULTANT;
4.6 The CONSULTANT will submit all plans to an independent internal reviewer for thorough
evaluation. The reviewer will assess the plans for constructability, identifying any potential issues
before final submission. Additionally, the QAQC plan will clearly define the roles and
responsibilities of all team members involved in quality control, ensuring effective
communication and accountability throughout the project life cycle;
4.7 The CONSULTANT will prepare and submit a 60%, 90%, and 100% set of plans for the CITY to
review.
4.8 The CONSULTANT will attend one (1) design review meeting with the CITY.
4.9 The CONSULTANT will respond to and address any comments received from the CITY.
4.10 The CONSULTANT will prepare a Project Manual including standard general provisions,
instructions to bid forms, applicable prevailing wage rates, specifications, special provisions and
any other information required for complete construction of the Project. CITY will provide a
standard template for use by the CONSULTANT.
4.1 SANITARY SEWER LINE DESIGN
Based on the City CIP plan a sewer line crossing Lower Seguin Road at the intersection of Aranda Lane and
Canopy Bend was needed and this line is approximately 600 LF. The sanitary sewer line scope will include the
following:
4.1.1 The CONSULTANT will prepare Project Layout Sheets at a 1 "=100' scale, double -stacked, that
clearly indicate the limits of the entire project;
4.1.2The CONSULTANT will prepare Removal Layouts at a 1 "=40' scale, double -stacked.
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4.1.3The CONSULTANT will develop a Sanitary Sewer Line Plan on Profile sheets at a scale of 1 "=40'.
The sheets will include coordinates, stations, bends, elevations of key alignment features,
drainage features, utilities, and any other items required for the complete construction of the
Project;
4.1.4The CONSULTANT will prepare General Notes and Details which will include all necessary details
not included in City of Schertz detail sheets necessary to fully construct all portions of the Project.
The CONSULTANT will obtain the most current applicable Schertz standards for inclusion in all
plan submittals. Standards that require modification will be modified and sealed by a Professional
Engineer licensed by the State of Texas. All standards will have the title blocks filled out with the
applicable project data;
4.1.5The CONSULTANTwill calculate quantities, total items, and prepare a quantity Summary Sheet(s).
The CONSULTANT will prepare an Opinion of Probable Construction Cost utilizing calculated
quantities, City of Schertz, SAWS, and other local bids as appropriate based on the judgment of the
CONSULTANT;
4.1.6The CONSULTANT will submit all plans to an independent internal reviewer for thorough
evaluation. The reviewer will assess the plans for constructability, identifying any potential issues
before final submission. Additionally, the QAQC plan will clearly define the roles and
responsibilities of all team members involved in quality control, ensuring effective communication
and accountability throughout the project life cycle;
4.1.7The CONSULTANT will prepare and submit a 60%, 90%, and 100% set of plans for the CITY to
review.
4.1.8The CONSULTANT will attend one (1) design review meetingwith the CITY.
4.1.9 The CONSULTANT will respond to and address any comments received from the CITY.
4.1.10The CONSULTANT will prepare a Project Manual including standard general provisions,
instructions to bid forms, applicable prevailing wage rates, specifications, special provisions and
any other information required for complete construction of the Project. CITY will provide a
standard template for use by the CONSULTANT.
5.0 BID PHASE SERVICES
5.1 The CONSULTANT will respond to Contractor questions raised during the bidding process and
develop addenda to the Bid Documentation as required;
5.2 The CONSULTANT will furnish a set of Final Construction Contract Documents including plan
sheets and Project Manual to the awarded Contractor.
6.0 CONSTRUCTION PHASE SERVICES
6.1 The CONSULTANT will attend monthly status meetings (up to 12 meetings) at the Project location
with CITY and the Contractor. The CONSULTANT will prepare meeting minutes and submit to CITY
within three (3) business days of the meeting;
6.2 The CONSULTANTwill make periodicvisits (up to 12 visits) to the site to observe as an experienced
and qualified design professional the progress and quality of the executed work, and to determine
in general if the work is proceeding in accordance with the plans and specifications and submit
brief, monthly written reports relating to such visits. The CONSULTANT will not be required to
make continuous on -site inspections to check the quality or quantity of the work. The
CONSULTANT will not be responsible for the means, methods, techniques, sequences, or
procedures of construction selected by the Contractor or the safety precautions and programs
incident to the work of the Contractor. However, the CONSULTANT will report to CITY any
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deficiencies in the work actually detected by the CONSULTANT. If more than one (1) visit is
required in any one (1) month, compensation may be requested
6.3 The CONSULTANT will review the Contractor's submittals such as Shop Drawings, Product Data
and samples and take appropriate action (no exceptions, exceptions noted, reject, etc.) up to 10
total, but only for conformance with the design concept of the Project and compliance with the
information given in the Contract Documents. Such action will be taken with reasonable
promptness to minimize delay. Reviews and approvals or other action will not extend to means,
methods, techniques, sequences, or procedures of construction or to safety precautions and
programs incident thereto;
6.4 CITY will require the Contractor to submit to the CONSULTANT any request for additional
information (RFI). The CONSULTANT will review and deliver to CITY its written recommendation
regarding the RFI. It is anticipated that there will be five (5) RFI's the Project construction. If
additional RFI's are generated above five (5), compensation may be requested. RFIs deemed to
be due to inconsistencies in the Contract Documents will not be counted in the estimated number
of BFI's in the contract;
6.5 The CONSULTANT will review monthly pay estimates and recommend approval or other
appropriate action on such estimates;
6.6 The CONSULTANT with CITY representative(s) will perform one (1) final inspection of the Project
to observe any apparent defects in the completed construction with regard to conformance with
the design concept and intent of the specifications, assist CITY in consultation and discussions
with the Contractor concerning such deficiencies, and make recommendations as to
replacement or correction of the defective work;
6.7 After completion of the work, and before final payment to the Contractor, it will be CITY's
responsibility to require a set of "Record Drawings" from the Contractor, who has control of the
work and who is able to know howthe Projectwas constructed. The CONSULTANT, after receiving
this information, will transfer the information to a set of "Record Drawings" or "As-Builts" for
CITY's permanent file. The CONSULTANT will also provide the As-Builts in PDF format. CITY will
not hold the CONSULTANT responsible for the information provided by the Contractor
Revised Roadway PS&E Design And Additional Services
7.0 PROJECT ADMINISTRATION AND COORDINATION SERVICES
The CONSULTANT Project Manager and Task Leaders will continue to be responsible for project oversight and
the daily management of the project through the revisions being made to the project. Frequent and appropriate
communications will be maintained between the CONSULTANT and CITY in an effort to expedite completion of
the PS&E. This effort will be completed independently of water and sanitary sewer project start-up, management
& Coordination Phase.
Project Administration Services will include the following:
7.1 Each month, and included with the submission of each invoice, the CONSULTANT will submit a
monthly report of the status of work performed through the end of the previous month. The
CONSULTANT will summarize decisions or agreements made, and will outline unresolved or pending
issues requiring CITY's involvement or decision.
Project Coordination Services will include the following:
7.2 The CONSULTANT will attend a Project Re -Kick -Off Meeting with CITY. The CONSULTANT will
prepare and distribute meeting minutes within three (3) business days of the meeting.
7.3 The CONSULTANT will meet with CITY's Representative monthly. The CONSULTANT will prepare
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and distribute the monthly meeting agenda twenty-four (24) hours before the meeting. The
CONSULTANT will prepare and distribute meeting minutes within three (3) business days of each
meeting.
8.0 UTILITY COORDINATION
Due to the revisions being made to the PS&E, Additional Utility Coordination Services will include the following
for the 90% and 100% UC phases:
8.1 The CONSULTANT will gather utility location information using available records from known local
utilities in the area as well as Texas One -Call locates provided by survey. The CONSULTANT will
correlate the record information with utility features surveyed to determine any potential conflicts;
8.2 The CONSULTANT will attend one (1) additional group project meeting and four (4) additional
independent utility coordination meetings with CITY, land and utility owners. Additional utility
coordination meetings will be combined with design review meetings/progress meetings. The
CONSULTANT will coordinate with the utility owners to determine scope of utility relocations and
minimize utility conflicts through design where reasonable and adequate information is provided;
The CONSULTANT will also obtain utility verification letters from each utility company stating that
the utility information has been reviewed and is correct;
8.3 The CONSULTANT will provide an updated Utility Tracking Report at the 90 percent design phase
submittal based on the revised design. The Utility Tracking Report will include the following
information:
a. Owner of the facility, including the facility address and the name and telephone number of
the contact person at the facility;
b. Location of Conflict, identified by station and offset;
c. Type of Facility;
d. Expected clearance date;
e. Status;
f. Effect on construction; and
g. Type of adjustment required;
8.4 The CONSULTANT will continue to review existing and proposed utility alignments for
conflicts and develop a utility tracking report; however, constructability and conformance to utility
regulations is the responsibility of each utility company;
8.5 The CONSULTANT will reference in proposed utility lines as background if MicroStation V8 files or
AutoCAD Civil 3D are provided and received prior to the submittal of final construction contract
document plan sheets; and
8.6 The CONSULTANT will develop additional existing utility layouts.
9.0 TRAFFIC CONTROL PLAN (90% AND 100%)
9.1 The CONSULTANT will prepare a revised TCP concepts on a roll plot with typical sections
during the schematic phase. The CONSULTANT will prepare a Traffic Control Plan (TCP),
at a 1"=50' scale double stacked, a Detour Plan if required and a Sequence of Work
Narrative. The Traffic Control Plan will be developed in accordance with the most recent
version of the Texas Manual of Uniform Traffic Control devices (TMUTCD). The TCP will
identify work areas, temporary paving, temporary shoring, signing, detour alignment,
barricades, temporary drainage structures, temporary retaining walls and otherTCP related
items as required;
9.2 The CONSULTANT will prepare revised TCP Typical Sections for each Phase of construction as
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required;
9.3 The CONSULTANT will prepare a Sequence of Work Narrative and submit to CITY for review
and incorporation into the plans. The narrative will include a phase -by -phase, step-by-step
written account of the proposed activities throughout the construction process. This is
intended to be a narrative account of the proposed activities shown in the TCP;
9.4 The CONSULTANT will obtain the most current applicable TxDOT standards for inclusion in
all plan submittals. Standards that require modification will be modified and sealed
by a Professional Engineer licensed by the State of Texas. All standards will have the title
blocks filled out with the applicable project data;
9.5 The CONSULTANT will calculate quantities for all items and prepare a quantity Summary
Sheet(s) based on the updated design; and
9.6 The CONSULTANT will coordinate with the applicable joint bid utility companies to
determine if their adjustments can be constructed according to the proposed construction
sequence. If the joint bid utility adjustments cannot be constructed according to the
proposed construction sequence, it will be the responsibility of the utility designer to
develop any additional TCP components necessary for the proposed adjustments at the
expense of the joint bid utility company.
9.7 The CONSULTANT will review the TCP to confirm there is positive drainage and if required,
provide quantities for temporary drainage items;
9.8 The CONSULTANT will identify and quantify any trench protection or temporary special
shoring if required;
9.9 The CONSULTANT will prepare a construction schedule utilizing the Critical path Method
(CPM) with appropriate software. The CPM schedule will identify the major items of work
for construction of the project with durations based on available production rates for those
items. The schedule will indicate tasks, subtasks, critical dates, milestones, will depict the
interdependence of the various items, and will be in calendar days;
10.0 ROADWAY DESIGN (909GAND 100%)
The additional tasks performed for the roadway design will include, but are not limited to the following:
10.1 The CONSULTANT will prepare a Title Sheet which will include pertinent project information;
10.2 The CONSULTANT will prepare a detailed Index of Sheets that shows each sheet's location in
the plan set and corresponding sheet number;
10.3 The CONSULTANT will prepare updated Project Layout Sheets at a 1"=100' scale double stacked
that clearly indicate the limits of the entire project;
10.4 The CONSULTANT will prepare updated Removal Layouts at a 1"=50' scale double stacked. The
layouts will indicate pavement, roadway appurtenances, and other pertinent items to be
removed with details and descriptions to ensure the intent is clear;
10.5 The CONSULTANT will develop u p d a t e d Horizontal Alignment Data Sheets that will include
all horizontal alignment data;
10.6 The CONSULTANT will develop updated Roadway Plan and Profile Sheets at a scale of 1"=50' H
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and 1"=10' V. The sheets will include coordinates, superelevation data, stations, horizontal curve
date, vertical profile data, elevations of key alignment features, drainage features, utilities,
and any other items required for the complete construction of the Project;
10.7 The CONSULTANT will develop Intersection Layout Sheets at a 1"=40' scale with spot
elevations and proposed grading for the intersections. The following intersections will be
included:
a. Citadel Peak;
b. Golf Road (JBSA-R South Gate) ;
c. Greaves Lane;
d. Aranda Lane/Canopy Bend;
10.8 The CONSULTANT will prepare Miscellaneous Roadway Details which will include all necessary
details not included in standard TxDOT detail sheets necessary to fully construct all portions of
the Project;
10.9 The CONSULTANT will obtain the most current applicable TxDOT standards for inclusion in all
plan submittals. Standards that require modification will be modified and sealed by a
Professional Engineer licensed by the State of Texas. All standards will have the title blocks
filled out with the applicable project data;
10.10 The CONSULTANT will calculate quantities for all items and prepare a quantity Summary Sheet(s);
10.11 The CONSULTANT will prepare any required special specifications or special provisions and
identify the applicable TxDOT general notes;
10.12 The CONSULTANT will prepare a request for any design exceptions, including all information
necessary to support the request, and submit them to CITY for review and approval;
10.13 The CONSULTANT will prepare an Opinion of Probable Construction Cost utilizing calculated
quantities, TxDOT San Antonio District average unit prices, and TxDOT Statewide average
unit prices as appropriate based on the judgment of the CONSULTANT,
10.14 The CONSULTANT will prepare a Project Manual including standard general provisions,
instructions to bidders, bid forms, applicable prevailing wage rates, specifications, special
provisions and any other information required for complete construction of the Project. CITY
will provide a standard template for use by the CONSULTANT.
10.15 TDLR Registration, Review, Inspection
10.16 Register project with TDLR, coordinate final project review with TDLR and coordinate with TDLR
for final project inspection after construction completion
11.0 DRAINAGE DESIGN (90% AND 100%)
11.1 The additional tasks performed for the drainage design will include, but are not limited to the
following: The CONSULTANT will r e v i s e a n d prepare Hydraulic Data Sheets for all culvert
crossings. For any bridge class culvert crossings the Hydraulic Data Sheet must include the
following:
a. Structure Location Map;
b. Hydrologic Data Table;
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c. Hydraulic Data Table; and
d. Scour analysis parameters and results;
11.2 The CONSULTANT will r e v i s e a n d prepare Culvert Layouts for all culvert crossings. The
layouts must be prepared in a plan and profile layout and include geometries of the culvert
reconstruction or modification. The layouts must also include applicable hydraulic information.
The layouts will be prepared at a scale of 1"=20' H and 1"=10' V;
11.3 If needed, the CONSULTANT will r e v i s e a n d prepare energy dissipation/erosion protection
measures for the culvert outfall points and any associated detail sheets;
11.4 The CONSULTANT will revise and calculate quantities for all culvert crossings;
11.5 The CONSULTANT will revise the Summary Sheet for all culvert quantities;
11.6 The CONSULTANT will revise the TxDOT BCS Standard Sheet which must include all culvert
crossings;
11.7 The CONSULTANT will revise interior Drainage Area Maps at a scale of 1"=50'. The maps will
depict drainage area boundaries and include flow direction arrows. Each area must be
identified with a unique number;
11.8 For any required inlets, the CONSULTANT will revise runoff and inlet computations for each
inlet. Inlet hydraulics will calculated using the Rational Method. Calculated flow rates and
related input must be indicated on a Runoff and Inlet Computations Sheet;
11.9 For any required storm sewer design, the CONSULTANT will utilize GEOPAK Drainage or
other software acceptable to CITY,
11.10 The CONSULTANT will revise and prepare Drainage Plan and Profile Sheets depicting locations
of any inlets, manholes, storm sewers, culverts, utilities, channel improvements, ditch locations,
and flow lines as required. The Drainage Plan and Profile Sheets will be prepared at a scale of
1"=50' H and 1"=10' V; If required, Storm Sewer Profiles will show pipe size, type, slope, existing
ground lines, proposed ground lines above the system, pertinent hydraulic information,
locations and sizes of inlets and junctions;
11.11 The CONSULTANT will re -calculate quantities for all items and prepare a quantity Summary
Sheet(s);
11.12 The CONSULTANT will select the most current applicable TxDOT standards for inclusion in all
plan submittals. Standards that require modification will be modified and sealed by a
Professional Engineer licensed by the State of Texas. All standards will have the title blocks
filled out with the applicable project data; and
11.13 If needed, the CONSULTANT will prepare special structural drainage details for drainage
elements such as but not limited to: culverts, junction boxes, wingwalls, headwalls, curbs, pipes,
etc.
11.14 The CONSULTANT will revise the current drainage report to include the following:
drainage area maps, drainage outfall descriptions, tailwater selection and
descriptions, recommendations for mitigation of impacts and scour analysis for
proposed bridges. The scour analysis will use State -approved methodology based on
site conditions and provide any recommended countermeasures.
12.0 TRAFFIC SIGNS AND PAVEMENT MARKINGS (90% AND 100%)
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The tasks performed for the traffic, signing and pavement marking design will include, but are not
limited to the following:
12.1 The CONSULTANT will revise proposed signing layouts, and proposed pavement marking
and delineation layouts on the same sheets at a scale of 1"=40'. The layouts will identify
the various types of proposed signing, striping, and delineation. Signing and striping will
be in accordance with the latest version of the TMUTCD or applicable TxDOT standards;
12.2 The CONSULTANT will assign a unique number to each sign that will relate that sign to
the sign summary sheet;
12.3 The CONSULTANT will revise pavement marking details for instances in which standards
do not apply or are not appropriate;
12.4 The CONSULTANT will revise special sign panel details utilizing SignCAD as needed;
12.5 The CONSULTANT will revise the Summary of Small Signs table utilizing the most current
applicable TxDOT and CITY standards. No large guide signs are anticipated;
12.6 The CONSULTANT will select the most current applicable TxDOT standards for inclusion in
all plan submittals. Standards that require modification will be modified and sealed
by a Professional Engineer licensed by the State of Texas. All standards will have the title
blocks filled out with the applicable project data.
12.7 The CONSULTANT will re -calculate quantities for all items and prepare a quantity Summary
Sheet(s).
12.8 The CONSULTANT will select the most current applicable TxDOT standards for inclusion in all
plan submittals. Standards that require modification will be modified and sealed by a
Professional Engineer licensed by the State of Texas. All standards will have the title blocks
filled out with the applicable project data.
13.0 ENVIRONMENTAL (SWPPP) AND STORM WATER MANAGEMENT PLAN
The tasks performed for the Environmental, Storm Water Management Plan, and will include,
but are not limited to the following:
13.1 The CONSULTANT will update the Environmental Permits, Issues, and Commitments sheet
using the latest TxDOT standard form sheet based on required environmental permits
and documentation;
13.2 The CONSULTANT will update a Storm Water Pollution Prevention Plan (SW3P) Narrative
sheet that will include information such as the project description, project location, and
indicate SW313 structural practices to be provided along the Project. The SW3P will be
prepared for the length of the Project;
13.3 The CONSULTANT will update the SW3P Layouts to include the necessary controls to
minimize the runoff of sediment during construction. The layouts will include permanent
storm water features as appropriate. The SW313 control measures will be prepared and
designed in accordance with the proposed phasing of construction. The layouts will be at a
scale of 1"=50' double stacked;
13.4 The CONSULTANT will updated the calculate quantities for all items and prepare a quantity
Summary Sheet(s);
100 NE Loop 410, Suite 701, San Antonio, TX 78216 1 haftcom
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13.5 The CONSULTANT will obtain the most current applicable TxDOT standards for inclusion in
all plan submittals. Standards that require modification will be modified and sealed by a
Professional Engineer licensed by the State of Texas. All standards will have the title blocks
filled out with the applicable project data; and
The CONSULTANT will update the Storm Water Pollution Prevention Plan (SW3P), SW313 Manual
and Best Management Practices Plan in full compliance with the most current TPDES General
Permit for control of erosion during and after construction
14.0 SURVEY SERVICES
The CONSULTANT will obtain the services of a Registered Professional Land Surveyor to perform
field surveys for the Project. All survey services will comply with the latest revision of the
Professional Land Surveying Practice Act of the State of Texas and will be accomplished under
the direct supervision of a currently licensed State of Texas Registered Professional Land
Surveyor.
Surveying Services will include the following:
14.1 Using Bexar County Appraisal District (BCAD) and Bexar County Clerk Websites, the
CONSULTANT will gather ownership and deed information for base drawing;
14.2 The CONSULTANT will prepare Right -of -Entry (ROE) agreements for adjacent landowners,
obtain CITY signature on ROE agreements, and coordinate with landowners as required to
acquire approval of ROE agreements for field work outside of the existing public Right -
of -Way (ROW).
CITY will provide the outline of the agreement. The CONSULTANT will submit agreements to
CITY for signature and the CONSULTANT will mail the signed agreements to the landowners
via regular and certified mail, with a return self-addressed stamped envelope. The
CONSULTANT will track receipt of executed agreements. If the initial notice requesting ROE
is not returned within one (1) week of delivery, a second notice requesting ROE will be sent by
the CONSULTANT. If after one (1) week of delivery of the second notice the property owner
is still unresponsive, CITY will be notified, and the process escalated with assistance from
CITY. The CONSULTANT will maintain a contact list of the property owners which will be made
available to CITY;
14.3 The CONSULTANT will establish control for the site in NAD 83 horizontal datum, Texas State
Plane Coordinate System South Central Zone surface coordinates and NAVD 88 vertical datum;
14.4 The CONSULTANT will locate, identify and tag all trees with trunk diameter five inches or
greater, to include the trunk diameter, species and spread within the existing ROW. Tree tag
will be a permanent round metal disk with tree ID stamped in the tag
14.5 The CONSULTANT will verify existing project control and set and establish additional project
control as needed. The CONSULTANT will prepare Survey Control layout sheets in 11"x17"
tabloid paper format, including but not limited to illustrating in graphical format the Project
Limits to include monument locations, control recovery sketches detailing pertinent physical
features, permanent and. temporary Horizontal Control/Vertical Control Bench Marks (three
point tie details). Survey Control layout sheets must be signed and sealed by the Registered
Professional Land Surveyor responsible for the survey. Survey Control layout sheets will
become part of the Final Construction Contract Documents.
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14.6 Using Bexar County Appraisal District (BCAD) and Bexar County Clerk Websites, the
CONSULTANT will verify ownership and deed information and update the base drawing as
needed for final ROW mapping;
14.7 The CONSULTANT will update field surveys of all tracts of land where easement parcel
acquisition is anticipated (estimated 19 easement parcels, with a few of them needing to be
updated) based on the revised roadway design. The updated boundary analysis will be
performed by a Registered Professional Land Surveyor, and the ROW base file will be updated
to reflect this information.
14.8 The CONSULTANT will prepare updated easement parcel acquisition documents including a
survey exhibit and written legal description for an estimated 19 easement parcels.
15.0 RIGHT-OF-WAY ACQUISITION SERVICES
15.1 Appraisal Services - provided by Lowery Property Advisors. Mario Caro, MAI, AI-GRS, will
prepare complete appraisal report for the parcel to be acquired utilizing forms as applicable.
These reports shall conform to City policies and procedures along with the Uniform Standards
of Professional Appraisal Practices.
15.2 Appraisal Review Services - will be provided by Valbridge Property Advisors. Paul Grafe, MAI,
CCIM, will review appraisal report for the parcel to determine consistency of values, supporting
documentation related to the conclusion reached, and compliance with the City of Schertz
policies and procedures and the Uniform Standards of Professional Appraisal Practices and
prepare and submit to the City the Form "Tabulation of Values," for the appraisal.
15.3 Acquisition Services
a. Analyze preliminary title commitment report to determine potential title problems, propose
and inform the client of methods to cure title decencies. This includes analysis of access
easements.
b. Secure title commitment updates in accordance with insurance rules and requirements for
parcel payment submissions. There should not be any changes at this point, but if there are
changes (such as abstractor fees) these costs must be reimbursed to Halff as pass -through
costs.
c. Analyze appraisal and appraisal review reports and confirm the City's approved value prior
to making offer for the parcel.
d. Prepare and send the letter transmitting the Landowners' Bill of Rights by Certified Mail -
Return Receipt Requested (CMRRR).
e. Prepare the initial offer letter, instruments of conveyance, and any other documents
required or requested by the city on applicable forms.
f. The written offer, appraisal report, and required brochures must be sent to the property
owner or the property owner's designated representative through CMRRR. Maintain follow-
up contacts and secure the necessary instruments upon acceptance of the offer for the
closing.
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g. Maintain original signed Receipt of Appraisal, (unless property owner refuses to sign it, it
will be so noted) and the unsigned CMRRR receipt for billing purposes.
h. Respond to property owner's inquiries verbally and in writing within three business days.
i. Prepare a separate negotiator contact report for the parcel.
j. Maintain parcel file of original documentation related to the purchase of the real property
or property interests.
k. Advise property owner on the Administrative Settlement process. Transmit to the City any
written counteroffer from property owner including supporting documentation, and
provider recommendation, with regard to Administrative Settlements in accordance with
the City's policy and procedures.
I. Prepare final offer letter, documents of conveyance as necessary, and provide by CMRRR.
ASSUMPTIONS
Fees do NOT include:
a. Title insurance premiums
b. Title Escrow, Search and Commitment Cost ($50.00-$500.00 per parcel)
c. Title Curative Processing Fees
d. Title Curative Incidental Penalties
e. Real Property Recording Fees
f. Purchase prices
g. Residential move costs or replacement housing supplements. (estimate between $40,000
to $75,000 per displaced family unit)
h. Business relocation move costs, search fees or re-establishment costs. (Business
relocations can be as low as $40,000 generally up to $250,000)
i. Relocation incidentals such as, but not limited to mortgage interest differential expenses
j. Asbestos and Abatement
k. Demolition
100 NE Loop 410, Suite 701, San Antonio, TX 78216 1 halff.com
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16. GRANT APPLICATION DEVELOPMENT
Application Kick -Off Meeting and Ongoing Management
16.1 The Consultant will review the Notice of Funding Opportunity (NOFO) and application
materials to prepare for the kick-off meeting and application development.
16.2 The Consultant will participate in the pre -application webinar about the NOFO and application
materials, and ask questions, as needed.
16.3 The Consultant will prepare for and conduct one (1) virtual consultation kickoff meeting with
the City to discuss key items such as the scope and parameters for the grant application
efforts and schedule.
16.4 The Consultant will assist the City, if needed, to set-up the Workspace and Workspace Roles
for the USDoD DCIP in the Grants.gov portal, which is the manner required to submit the
technical proposal and mandatory Federal Forms.
16.5 The Consultant will provide ongoing project monitoring and management during the grant
application development process to stay on schedule and within budget.
16.6 Deliverable: Digital PDF copy of meeting minutes.
Application Development and Submission
16.7 Halff will develop the USDoD DCIP technical proposal in accordance to the most current
NOFO, which according to previous NOFOs, will likely include the following contents:
a. Narrative
L Summary of Proposer and Eligibility
ii. Summary of Project Enhancement
iii. Summary of Community -Installation Need
iv. Summary of Construction Readiness
b. Support Documents (in coordination with the Client and Project Stakeholders)
i. Project Location Map
ii. Engineering Support Documents
iii. OLDCC NEPA Environmental Checklist
iv. Project Development Schedule
v. Environmental Risk and Compliance Summary
vi. Planning and Permitting Approvals
vii. Detailed Budget and Cost Estimate
100 NE Loop 410, Suite 701, San Antonio, TX 78216 1 haftcom
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viii. Letter of Support from Installation Commander
ix. Letter of Authorization or Resolution from the City for Proposal Submission
c. Mandatory Federal Forms in the Grants.gov Workstation
Halff will conduct internal Quality Checks / Quality Assurances (QA/QC) of the draft application for
grammar, typos, formatting, and technical accuracy.
Halff will submit a draft application to the City for city review and comments. One (1) meeting will
be held to discuss comments and outstanding items.
Halff will finalize the application and submit the final draft to the City final review, comments, and
approval.
Halff will assist the City, if needed, to submit the application through Grants.gov, save the final
submitted technical proposal and support documents, and save confirmation of the application
submission.
Deliverables: Digital PDF of entire USDoD DCIP technical proposal, support documents, and
mandatory Federal forms.
Post -Application Submission Activities
Once the grant application has been submitted, Halff will assist the City with monitoring for news
and share updates.
If needed, Halff will assist the City in responding to any requests for information (RFI) that may arise
during the grant review process and/or an application debrief with the USDoD.
Deliverable: Digital PDF copy of RFI and/or debrief meeting notes.
Timeline for Completion
Halff agrees to complete and submit all work required by the city as defined in the contract set
forth required to meet the submittal deadline of TBD, with post -grant assistance expected
within six months after grant deadline.
EXCLUSIONS AND ASSUMPTIONS
• Any additional services required beyond those specifically identified in this proposal are beyond
the scope of services to be provided under this agreement and will be discussed as an add -on
service to this task order.
17. Underground Electrical Design JBSA - Randolph Runway Lights
The tasks performed for the underground electrical design will include, but are not limited to the
following:
Perform (1) in -person field investigation to verify existing electrical manholes, conduit routing,
and cable systems
b. Determine new manhole locations
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c. Design underground conduit routing and circuit modifications
d. Project design will consider and minimize impacts to air base air operations as much as possible
during construction
e. Prepare construction plans at 90%CD and 100% IFC stages
f. Prepare book specifications (standard SpecLink format)
g. Prepare electrical details related to the project
h. Coordinate design with civil engineering and client
i. Coordinate design with air force stakeholder and airport operations
j. Participate in (1) 90% CD review meeting with client and air force base representatives
k. Respond to bid phase RFIs
I. Review contractor electrical submittals for compliance with design and specifications
Assumptions
a. Personnel will be available (base or otherwise) to open manholes and remove standing water as
required to view existing conditions
b. Air Force will provide base personnel during the site visit who are familiar with base utilities
c. The Air Base shall provide the requirements to be included in the contract documents for
contractor construction activities that may impact airfield flight operations. Requirements may
include outage procedures, NOTAM coordination, operational restrictions, and other Air Base
coordination required prior to scheduling or performing outages of critical airfield electrical
equipment.
Exclusions
a. Design excludes air base electrical distribution documentation - design will focus on existing
conduits and splice/extension of existing conductors only to facilitate civil scope of work
b. Design excludes modifications/upgrades of existing electrical service distribution equipment,
airfield lighting control systems, modifications to navigational aids, communications systems,
FAA -owned equipment, or air traffic control systems
c. Excludes design or evaluation of electrical load additions
d. Excludes power studies including short circuit or power quality analysis
e. Excludes FAA certification or airfield lighting commissioning activities
Cost estimating excluded
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ITEMS EXCLUDED FROM SCOPE OF SERVICES
The following items are excluded from the scope of services unless otherwise specified.
1. Construction Observation Services
2. Boundary survey.
3. Topographic or any necessary Survey for design.
4. Subsurface Utility Engineering (SUE) Q-LA, Q-LB, Q-LC, Q-LD
5. Negotiations/agreements with adjacent property owners.
6. Public involvement (e.g., virtual or in -person meetings or notice mailouts)
7. Inspection services.
8. Quality control and material testing services during construction.
9. Obtain rights of entry for field surveys.
10. Services related to Preliminary or Final platting.
11. Preparation of easement documents.
12. Geotechnical engineering.
13. Traffic engineering studies and reports.
14. Permit fees, filing fees, pro -rated fees, impact fees, taxes, federal and/or state regulatory agency review fees,
TDLR fees, and sales tax on surveys.
15. TDLR review submittal if Architect is the prime consultant.
16. Environmental impact statements, assessments, and audits.
17. Floodplain studies or reclamation plans.
18. Design of storm water detention facilities.
19. Hydrologic analysis not specifically included in the above Scope of Services.
20. Work associated with TPDES permit requirements (Storm Water Pollution Prevention Plan)
21. Design of any off -site utility, drainage, and paving extensions, and any other improvements outside of the
Project boundary.
22. Design and/or modifications to existing systems outside the boundaries of the project.
23. Pavement thickness design.
24. Design of wayfinding signs.
25. Coordination with private utility companies and Coordination with TxDOT.
26. Site visits or meetings not included under Base Services.
27. Additions to the Project scope or budget that causes additional work.
28. Additional meetings or workshops not identified in the Project scope.
29. Tree surveys, geologic assessments, karst surveys, presence/absence surveys for threatened and
endangered species, coordination with the Texas Parks and Wildlife Department, or consultation with
the U.S. Fish and Wildlife Department
30. Hazardous materials investigations (e.g., Phase I or II Environmental Site Assessments, materials testing
or sampling) or coordination with the Texas Commission on Environmental Quality
Any additional services required beyond those specifically identified in this proposal are beyond the scope of
services to be provided. Additional services, if requested, will be separately identified, and negotiated and
such additional scope and commensurate fee will be authorized under a supplemental agreement to this
proposal/contract.
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FEE AND SCHEDULE
Halff will perform the tasks described above in the Scope of Basic Services and Supplemental Services for a
Lump Sum fee not to exceed $876,415.00. Fee breakdown by phase is included below and in the attached Fee
Breakdown spreadsheet.
Ft,
Lower Seguin Road (FM 1518 to Loop 1604)
Level of Effort - Summary
Final Design Revisions (Roadway, Drainage, Traffic), 100% Design (City of Schertz Waterline),
CRWA Alignment/Design Coordination, ROW Acquisition (Add), & Grant Assistance (Adtl)
SUMMARY OF FEE BY TASK
)HATER A SAWTARY SEWER LINE rlESXRa RID: COMTRMTM SE SERVIcEs
PUt!Dail
X
Carrwen"600
i t PTarw Adm usv000rl sold CocrdrA tort Servoms (Waterrre~j
125,625 00
LWM Sun
2l CRWA P+alnvrrry AhWw,Mrnt C4wdnabm
S35.000 00
Lump Sum
3) CRWA Design Cabldrnwpn
S 10.500 DO
Lump Sum
Al Water One Desvi
Base Engarrt "V Phase 00%)
$91.000 00
Lump Sum
Fru> EnVwenM Phase (W%)
S53.150 00
Lure Sum
Feu'Car*wdOwynentsEnpineernpPhase ODD%i
SIZ41000
Lump Sum
41) Srwtry Sewer Lone Oesipr
Base Enomewq Phase 1110%1
S 17,5" 00
Lump Sum
Fowl, EnW-* V Phase t O%l
S 12.E00 00
Luov Sum
F+rW Contract Doounwiti EnwnerM Ph*" (100%!
Wwo 00
Lump Sum
5) 8-d Phase Senecas
Wow kne SKI Ph st
37.wo 00
Lump Sum
Sanawy Sower the &e Phase
57A00 DO
Lump Sum
51 Co w&wbon Services (CSI
W&UN CS
S17,4411000
Lump Sum
sannory -`ewe, CS
S 14 550oD
Lump Sum
WATER A SAMARY SMR t IRE DESK3 + BAD A CQtMM=jlON PHASE SERVICES St$TQT I
$319,805.OD
REVISED PSAE DES1614
Engrteerrtp Se-mms
7) Ptgest Start Up, Lwoogenrent 6 Cow0r+abwt Phase
SM.ODS 00
L%jnV SM
81 tft key CaorWrr+I,on
$70,020 00
Lump Sum
0e Tmft Cortral P';a a Mooed Wand 100% Plans I
53 040 00
Lump Sum
101 Rood my Deign Mtwsad W% and 100%PIam1
sa'ws00
Lump Sum
11) Onwo a iRavrsed 00% and 1001s Pi nsr
$55.000 00
Lump Sum
12) Tro k. Sprang and Pav "wt Mwkrnils Iftavrsed 00% and IW% Places)
$25.005 00
Lump Sum
13, Envwo rnerrW (SWPPP) AM Staem Wow ManaOemtrt Purr (Revered 00% and r00A pram)
315.22000
LIA"V Sum
Ft#IAL OES►GN ENQNEERM PHASE SERVICES SUBTOTAL
S32 'M'00
,SPECIFIED ADDS SERMgg
141-Rum wq
SM015 00
Lump Sum
15)Re t-of-WrtAo*nmonSernoes
Prated Cowl* Wo Svvv" rAsuvw% 10 rnwrttK d admir` awd $1 2Mwxonthi
$12AOD 00
Lump Sun
F*M Survays and Boundery Resokftn
W.120 00
LUMP Strn
Prapan Parcel AoctL a Doaxneras
S25MO 00
Lunv Sun
tOl Gram Appieabon Devttepment are! Adnwvsb**n
335.000.00
Lump Sett
17 t Urrtl n-urtl EltetnCW Deign JBSA - Randolph Run V Lghts
575.0m 00
Lump Sum
IS) Gam Development DEAR G Development. and Adminizvaaan
SO 00
LU"V Sun
I M Unspeustd Addwnal Ptan R"sons Services
SW'000 W
As Needed
UNSPECIFIED ADDMONAL SERVICES SUBTOTAL
#242,225,00
GRAND TOTAL $676,415.00
s ' The devt4onoy l of the DEAAG Grsrr: vA be oonducttd on a pro bow bases and are expected to re{prae rpproxwnately 30 hours
100 NE Loop 410, Suite 701, San Antonio, TX 78216 1 haiff.com
We appreciate this opportunity to work with you on this project. If you have any questions or need additional
information, please feel free to contact me by phone at (210) 704-1361 or email at bbaLth0halff.com.
Sincerely,
f /'lie
110 7
Lamberto J. Balli, P.E.,
VP/Director of Public Works
100 NE Loop 410, Suite 701, San Antonio, TX 78216 1 halff.com