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EDC 01-25-2007 Minutes SCHERTZ ECONOMIC DEVELOPMENT CORPORATION January 25,2007 at 11:30 a.m. Council Chamber Workshop, 1400 Schertz Parkway, Schertz, TX 78154 ECONOMIC DEVELOPMENT CORPORATION Carl Douglas, President Arthur Jones Mark Roberts Klaus Weiswurm Roy Richard Robert Statzer CITY STAFF George Antuna, Economic Development Director Steve White, Economic Development Project Manager Erin Matlock, Recording Secretary Juan Santoya, Finance Department Judy Tokar, City Secretary THOSE ABSENT Ramon Cook Jim Fowler, Councilmember OTHERS PRESENT Robert Brockman, Resident City of Schertz 1. Economic Development Corporation Call to Order: President Carl Douglas President Douglas called the meeting to order at II :30 a.m. 2. Introduction of Guests President Douglas introduced Mr. Robert Brockman and city staff. 3. Public Comment None 4. Public Hearing: NOTICE OF PUBLIC HEARINGS REGARDING POSSIBLE EXPENDITURE OF FUNDS BY THE SCHERTZ ECONOMIC DEVELOPMENT CORPORATION NOTIC IS HEREBY GIVEN that the Schertz Economic Development Corporation will hold the following public hearing during a regular meeting at II :30 a.m. Thursday, January 25, 2007 in the Municipal Complex Council Chamber, 1400 Schertz Parkway Building #4, Schertz Texas 78154: Consider and act upon a request to fund an estimated $385,000 for right-of-way procurement for FM Economic Development Corporation Minutes 01.25.07 Page 1 of 5 3009 Bridge & Road Project. Applicant: City of Schertz President Douglas asked Mr. White to give a briefing on the request for funding. Mr. White stated that it is necessary to have a public hearing on a non-budgeted item of more than $59,000. The FM 3009 North Project will cost an estimated $385,000. The project will expand the road and provide bridges over railroad tracks. The Project was originally slated for 2014, however the time frame has changed and TxDot has asked that the City of Schertz provide the right -of- way money for the city's portion of ten percent. Mr. White stated that the City Administration is asking the Corporation to provide the money from the investment fund. Mr. White stated that the value may increase if legal litigation should occur. Mr. Santoya stated that the investment account is strong and that this would be an excellent use of the money. Director Statzer asked how many acres would be involved. Mr. White stated that the right-of-way would consist of 200 feet along FM 3009. Mr. Weiswurm stated that $30,000 has been allotted for legal fee. Mr. White stated that the legal fee is not allocated at this time; however he just wanted the Directors to be aware of the possibility of an additional cost. Director Richard stated that he would like to see a model of existing expenditures. Mr. White stated that a presentation would be seen today. Mr. Brockman stated that he is in favor of this project, however he stated some concern for the Cal- Tex Company right-of way. President Douglas closed the Public Hearing there being no further discussion. 5. A. Minutes of the November 30, 2006 Regular Meeting Director Statzer moved to approve the minutes of November 30,2006 Economic Development Corporation meeting. Director Jones seconded the motion. Motion carried. Vote unanimous. B. Financial Report - (Juan Santoya) Mr. Santoya stated that the revenue for the financial report at the end of December is 4 percent over the projected budget. Stating revenues are up and expenditures are down. Mr. Santoya presented a model to the Directors showing the debt service the Corporation is responsible to fund. The total cost for the year is $1,252,531.41. Mr. White stated that at Mid-Year Budget Adjustment, the debt service will be adjusted to show that the City of Schertz will remove the Fire truck loan, police cars and paddy wagon from the Corporation Budget and replace it with Infrastructure funding. Economic Development Corporation Minutes 01.25.07 Page 2 of 5 Director Richard stated the model does not show the requested $385,000. Mr. White stated no, the amount cannot be shown without the approval of the board. Mr. White stated the funds will come out of a reserve account. Director Richards stated that after all the money is shown we will have a balance of $20,000. Director Richards stated after we commit to this project we will have allocated for most of the dollars we have allotted this year. Mr. White stated that yes we will be close to the allotted budget amount. Director Weiswurm questioned the building support of the public safety buildings. Mr. White stated that due to the bond of 98 the maintenance of the public safety buildings was supported and now is grandfathered. Director Weiswurm questioned paying the support of other buildings when the Economic Development Department is in need of space. President Douglas stated that he had a conversation with the City Attorney, Michael Spain stating that the cost of maintenance is a legal defendable position for the City. An interpretation of the statue of a City under 20,000, the City of Schertz at the time showed a population of 18,000. c. Set next meeting: (February 22, 2007) all dates subject to change President Douglas stated that the regular schedule meeting will be February 22,2007. 6. New Business A. Introduction of Mr. George Antuna Jr. at the new Executive Director of the Economic Development Department. Mr. Antuna stated his gratitude for the opportunity to work with a city with such a smart growth fashion. Mr. Antuna stated that he maintains an open door policy, however if possible please call ahead for an appointment. Mr. Antuna thanked his staff for all the support they have given him. B. The oath of office and swearing in will be administered to all Directors by the City Secretary. Ms. Tokar gave the oath of office to all directors. Pictures were taken in front of the flag. Ms. Tokar directed everyone to sign the oath of office. C. Consider and act upon a request to fund an estimated $385,000 for right-of-way procurement for FM 3009 Bridge & Road Project. Applicant: City of Schertz. President Douglas asked Mr. White if he had any additional comments. Mr. White stated that staff recommends approval ofthe funding of $385,000 for right-of-way procurement for FM 3009 Bridge & Road Project. Economic Development Corporation Minutes 01.25.07 Page 3 of 5 Director Weiswurm moved to approve funding for the estimated $385,000 for right-of-way procurement for FM 3009 Bridge & Road Project. Director Weiswurm stated that if funding should exceed the $385,000 the City of Schertz should come back before the Corporation. Director Richard seconded the motion. Motion carried. Vote unanimous. 7. Executive Director's Report A. Update on Economic Development Department . GVEC Small Cities · 3009 East Project . Mid-Cities Drainage Project · Banners for Schertz Parkway . San Antonio/Austin Rail Project . Baptist Health System · Video for Schertz . Tri County Data Center . Air Dome . HotellMotel FM 3009 Mr. White stated that thirteen cities will be participating in the GVEC Small Cities Alliance Tour to be held on February 6,2007. Mr. White stated that TxDot has recommended Option #4 out of the 57 options for the expansion ofFM 3009; however this project is 25 years down the road. Mr. White stated that Mid-Cities Drainage Project is under budget and the project is underway. Mr. White stated that the Economic Development Department has been given the task of ordering banners for Schertz Parkway. Mr. White stated that the department is in the process of ordering the banners. Mr. Antuna stated that he attended his first meeting at the Austin/San Antonio Corridor. The project is 10 years down the road. A stop is slated for the City of Schertz which will bring retail and apartment complexes. Mr. White stated that a meeting with the Baptist Health Systems is set to review earlier negotiations. The Directors reviewed the video to be viewed at the GVEC Alliance Bus Tour. Mr. White stated that the Tri-County Data Center information has not been released at this time. Mr. White stated that the Air Dome will be used for Soccer Fields by a firm from Monterrey Mexico. Mr. Antuna asked Mr. Santoya the amount of tax the City of Schertz receIves from Economic Development Corporation Minutes 01.25.07 Page 4 of 5 HotellMotel tax. Mr. Santoya stated 7 percent. Mr. Antuna stated that the City of San Antonio receives 18 percent. Mr. White stated that the City is in the early stages of talk with the Fairfield Inn and two other hotels. 8. Board Member items President Douglas stated that he met with the City Manager to discuss the layout of office space. President Douglas stated that there will be three conference rooms in the new building and will be accessible for meetings. Director Richard stated that he would like to compliment Mr. Santoya on the model provided for the Directors. 8. Adjournment There being no further business, President Douglas adjourned the meeting at 12:53 p.m. President Director Vice President Director Secretary Director Director Economic Development Corporation Minutes 01.25.07 Page 5 of 5