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EDC 03-22-2007 SCJH[]EJR{lrz ECONOMIC DEVELOPMENT Minutes REGULAR MEETING SCHERTZ ECONOMIC DEVELOPMENT CORPORATION March 22, 2007 11 :30 p.m. - 1 :00 p.m. Council Workshop, 1400 Schertz Parkway, Schertz, TX 78154 ECONOMIC DEVELOPMENT CORPORATION CITY STAFF Carl Douglas, President George Antuna, Executive Director Arthur Jones Steve White, ED Project Manager Mark Roberts Erin Matlock, Administrative Assistant Ramon Cook Juan Santoya, Finance Director Klaus Weiswurm Robert Statzer Council Member, Jim Fowler THOSE ABSENT OTHERS PRESENT Roy Richard Robert Brockman 1. Economic Development Corporation Call to Order: President Carl Douglas President Douglas called the meeting to order at 11 :30 a.m. 2. Introduction of Guests: President Douglas introduced Mr. Robert Brockman and city staff. 3. Public Comment Mr. Robert Brockman thanked the Directors for allowing him to come to the meeting. Mr. White thanked Mr. Brockman for all his help with Business Appreciation Dinner; he has helped the ED Department with invitations and stuffing envelopes. 4. OLD BUSINESS A. Minutes of the January 25,2007 Meeting Schertz SEDC Board Meeting Agenda 03.22.07 Page 1 of 5 Director Statzer moved to approve the minutes of January 25, 2007 Economic Development Corporation meeting. Director Roberts seconded the motion. Motion carried. Vote unanimous. B. Financial Report - (Juan Santoya) Mr. Santoya briefed the directors on the [mancial report for January and February. Mr. Santoya stated that a payment was made on the bond of $299,000; which this includes principal and interest. The EMS building incurred damage of $2,500 to one of the doors. Mr. Santoya also stated that utilities are up on the Public Safety buildings. Mr. Santoya stated that the sales tax is tracking at a higher rate than projected. The investments are paying at 5.3 % per month as an average rate. Mr. White asked when the $365,000 payment would show for the road project. Mr. Santoya stated that amount should be reflected in the March report. Mr. Douglas asked if the $300,000 difference between the January and February cash investment pool report was the bond payment for the bridge right-of-way on FM 3009. Mr. Santoya stated that he would check on this. Mr. Cook asked if the Police Department safety glass was finished. Mr. White stated that the dispatch area is still a work in progress. The project will still be shown for the next couple of months. C. Set next meeting: April 26, 2007 President Douglas stated that the regular schedule meeting will be April 26, 2007. 5. NEW BUSINESS A. Discuss and take action on revision of charter and bylaws for the Schertz Economic Development Corporation President Douglas asked if everyone was provided a copy of the bylaws for review. Mr. Cook and Mr. Roberts stated that they both needed a book. President Douglas stated that the revision of the by-laws has been a project for over a year now. President Douglas stated that he has worked to make the Corporation an all citizen board and then the board would make recommendations to the Schertz City Council. At this time the bylaws state that two Council Members shall be assigned to the board. President Douglas is asking everyone to review the bylaws and bring changes to the next meeting on April 26, 2007. The Economic Development Commission should be a sub- committee of the Corporation. The Corporation would have to apply to the open meetings act, however if the Commission was a sub-committee they would not have to comply. The Commission is tasked with certain task, one being the Business Appreciation Dinner. The Commission is not funded and has to rely on the Corporation to fund the Business Appreciation Dinner. President Douglas stated that the Business Appreciation Dinner was not discussed with the Corporation and should have been addressed by them. The Corporation needs to address issues of economic development that will benefit the entire City and not the Business Appreciation Dinner. President Schertz SEDC Board Meeting Agenda 03.22.07 Page 2 of 5 Douglas stated that if the City of Schertz charters the Commission to continue with the Business Appreciation, then the City of Schertz should fund the event. President Douglas stated the bylaws state that the City Manager or his designee will be the Executive Director of the Corporation. The Executive Director of the Corporation needs to be assigned in writing and kept on file within the City of Schertz. President Douglas stated this will be an agenda item at the next meeting and will have the Economic Development staff involved in the process. Mr. Cook stated that the Commission and Corporation are asked to talk to potential clients and stated that if the Corporation were tasked to do this an agenda would need to be posted. President Douglas stated that this would be addressed on the next agenda item. Council Member Fowler asked if the corporation bylaws require its board membership to consist of two Council Members and a Council Member Liaison. President Douglas affirmed that the corporation was currently in violation of those bylaws. President Douglas stated that the review of bylaws began in June 2005. Mr. White stated that the project was set aside and needs to be completed. Mr. White stated that the Schertz Development Foundation was the founding body of the Schertz Economic Development Commission. The Foundation was able to purchase property for the City of Schertz. A remaining balance of $106,000 is still outstanding; the City of Schertz is to determine who should receive the money. Mr. Antuna stated that the Schertz Business Appreciation Dinner would be turned over to the Schertz Chamber of Commerce, stating the event would turn in to a Gala. The Schertz Chamber of Commerce will use the event as a fundraiser. President Douglas stated the City offered the Schertz Chamber of Commerce a sum of $25,000 to use as start up money. President Douglas stated that the Chamber turned this money down, stating that they did not want the perception of being joined to the City of Schertz. Mr. White stated that he has some concerns about the Chamber holding the Schertz Business Appreciation Dinner, stating that Erin and I have run into several businesses who did not want to be involved with the Chamber. Mr. Roberts, Mr. Cook and President Douglas agreed on the concerns of the Chamber holding the Business Appreciation Dinner. Council Member Fowler asked which group "feeds the other, the Commission or Corporation?" President Douglas stated the Commission feeds into the Corporation. The Commission will become a committee to the Corporation. President Douglas stated that because the missions of the Chamber and the Corporation are somewhat similar, the City's liaison to the Chamber should be the Corporation's Executive Director. President Douglas stated that the 4B monies should not be used as a slush fund for the Schertz SEDC Board Meeting Agenda 03.22.07 Page 3 of 5 city because that is a violation of state law. Though the city appoints the board members, the City Council can ultimately override its decisions. B. Discuss and take action on procedure of executive session President Douglas stated the City Attorney is reviewing the executive session for the Economic Development Corporation. President Douglas stated that an executive session will be on future agendas. Mr. Weiswurm stated that it must be on agenda to enter into an executive session and also to return from the executive session. President Douglas stated that the 4B money has been used as a slush fund in the past and that this needs to be stopped by educating the Corporation and City Staff on allowable uses. President Douglas stated that if the members of the Corporation were to resign a1l4B money would be frozen by the State of Texas. Mr. Jones asked what the Commission has been asked to do in the past. Mr. Statzer stated that the Business Appreciation Dinner is an example. Mr. White stated that the Commission purchased the property of the first Industrial Park in Schertz. The Commission chose the land and the Schertz Foundation funded the project. 6. Executive Director's Report Update on Economic Development Department Mr. Antuna stated that the Randolph Brooks Federal Credit Union project is on track and that should be the eighteenth bank for the City of Schertz. Mr. Antuna stated the GCR will comply with the FEMA guidelines. Mr. Antuna stated that GCR will work on aesthetics of the building and a detention pond. Mr. Antuna stated that the Baptist Health Systems is on hold; stating that an owner meeting was held and they would decide and let us know if they would like to make an offer to the City. Mr. Antuna stated that Data Centers are coming to the City of Schertz. Mr. Antuna stated that staff would be attending the San Antonio Manufacturers Trade Show to be held on April 18, 2007. The Mid Cities project is on track and under budget. Mr. Cook stated he would like to address drainage runoff by using material instead of concrete. What can the Corporation do to enhance the owners to use? Mr. Roberts suggested giving incentives to a Company using eco friendly material. 7. Board Member Items Schertz SEDC Board Meeting Agenda 03.22.07 Page 4 of 5 Mr. Weiswurm stated that a new sports complex is being built in the old quarry at Thousand Oaks and Wurzbach Parkway. President Douglas stated that the Enterprise Park Agreement is at the City Attorneys office for review. 8. Adjournment There being no further business, President Douglas adjourned the meeting at 12:53 pm. NOTE: THE SCHERTZ ECONOMIC DEVELOPMENT CORPORATION IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. TO ARRANGE FOR SPECIAL ASSISTANCE OR AN INTERPRETER FOR THE HEARING IMPAIRED, CALL THE CITY SECRETARY AT LEAST 24- HOURS I ADVANCE OF THE SCHEDULED MEETING (210) 658-7477, EXT 1131 Posted in accordance with V.T.C.A., Government Code. Section 551.041 on the day of at_pm/am. City Secretary Schertz SEDC Board Meeting Agenda 03.22.07 Page 5 of 5