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EDC 05-24-2007 Minutes JOINT MEETING SCHERTZ ECONOMIC DEVELOPMENT CORPORATION And SCHERTZ ECONOMIC DEVELOPMENT COMMISSION May 24, 2007 11 :30 p.m. - 1 :00 p.m. Council Workshop, 1400 Schertz Parkway, Schertz, TX 78154 SCJH[]EJR{lrZ ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT CITY STAFF CORPORATION George Antuna, Executive Director Carl Douglas, President Jeff Jewell, ED Specialist Arthur Jones Erin Matlock, ED Specialist Mark Roberts Juan Santoya, Finance Director Ramon Cook Klaus Weiswurm Roy Richard Robert Statzer Jim Fowler, Council Member THOSE ABSENT Economic Development Commission Arnold Barrett, Commissioner Robert Statzer, President Henry Gutierrez, Commissioner Harry Richburg Bob Vallance Jr., Commissioner Gary Candy Pat Ramirez, Commissioner Klaus Weiswurm Jackie Jones, Commissioner Jim Fowler, Council Member Others Present Mr. Skrehot, Barshop-Oles Mr. Sam Barhop, Barshop-Oles 1. Economic Development Corporation Call to Order: President Carl Douglas President Douglas called the meeting to order at 11 :32 a.m. 2. . Introduction of Guests: Mr. Skrehot and Mr. Sam Barshop with Barshop-Oles Introduction of Schertz Economic Development Commission Schertz SEDC Board Meeting Minutes 05.24.07 Page 1 of 6 3. Public Comment None 4. OLD BUSINESS A. Minutes of the April 26, 2007 Meeting Director Cook moved to approve the minutes of April 26, 2007 Economic Development Corporation meeting. Director Roberts seconded the motion. Motion carried. Vote unanimous. 5. Financial Report - (Juan Santoya) Mr. Santoya briefed the directors on the financial report. President Douglas asked if the budget adjustment was made to move the police cars from the Economic Development Corporation to the General Fund, stating that the Corporation may pay for infrastructure instead of police cars. Mr. Santoya stated that the monies will be transferred. Director Cook stated that a bare police car without equipment is $18,000. President Douglas stated that future discussion is needed on what is allowable to be funded. 6. Set next meeting: President Douglas stated that the regular schedule meeting will be June 28,2007. 7. EXECUTIVE SESSION: Called under Chapter 551 Texas Government Code, Sub- section 551.087 Deliberation regarding Economic Development Negotiations 8. Action, if any on the above Executive Session No action taken 9. Discuss and take action on reVISIon of charter and bylaws for the Schertz Economic Development Corporation President Douglas asked if everyone had a chance to review the charter and bylaws. President Douglas stated that in the February 06 minutes of the Schertz Economic Development Commission the Commission would be a sub-committee of the Corporation. The By-laws need to reflect the Commission as a sub-committee. Mr. Antuna stated that a meeting would be held between Mr. Douglas, Mr. Statzer and Mr. Antuna to decide the rules of the sub-committee. Schertz SEDC Board Meeting Minutes 05.24.07 Page 2 of 6 Director Weiswurm stated that the board need to review the purpose and whether or not the Corporation should vote to dissolve the sub-committee. After discussion by board members, this item will be placed on the next Corporation agenda. 10. Discuss and take action on a resolution by the Board of Directors of the Schertz Economic Development Corporation authorizing an Enterprise Park Development Agreement with Certain other parties: and other matters in connection therewith: Mr. Antuna reviewed the resolution with the board. President Douglas stated the request was heard by City Council before the Corporation. Director Statzer moved to approve the resolution by the Board of Directors of the Schertz Economic Development Corporation authorizing an Enterprise Park Development Agreement with Certain other parties: and other matters in connection therewith. Director Cook seconded the motion. Motion carried. Vote unanimous. 11. Economic Development Commission Call to Order: Chairman Bob Statzer Chairman Statzer called the meeting to order at 12: 11 pm 12. Discuss and take action on minutes of May 10,2007 Regular Meeting Director Weiswurm moved. to approve the minutes of May 10, 2007 Economic Development Commission meeting. Director Richburg seconded the motion. Motion carried. Vote unanimous. 13. Discuss and take possible action on funding Economic Development Funds for the Schertz Chamber of Commerce (Etc: Business Appreciation Dinner, Festival of Angels and the 4th of July) Presenter Frances Rushing President Douglas stated that he has spoken with Frances Rushing prior to the meeting and stated that she would not be able to attend due to a prior commitment. President Douglas stated that the funding has already passed thrn City Council even though he asked the Council to wait until the Commission and Corporation meet. President Douglas stated that City Council passed $40,000 in funding for the remainder of events for this fiscal year. The funds are to come out of the General Fund and HotellMotel. President Douglas stated that Mr. Bierschwale, Assistant City Manager for the City of Schertz promoted the funding of the Fourth of July event. Schertz SEDC Board Meeting Minutes 05.24.07 Page 3 of 6 Commissioners stated that the Business Appreciation Dinner is in the By-Laws of the Schertz Economic Development Commission. The Commission stated its concerns over the Chamber running an event that is to service all businesses in the City of Schertz instead of just Chamber members. President Douglas asked that the Commission to keep in mind that the funding comes out of the Corporation. Director Cook stated that he would like to have Mr. Bierschwale come in and make a presentation. Mr. Antuna stated that the money would be comIng out of Hotel/Motel per Mr. Bierschwale. Council Member Fowler stated that the Council is trying to get out of free city help, stating that Ms. Rushing will be responsible for funding help. Director Richburg stated that Ms. Rushing will be held accountable for all funding she receIves. Chairman Statzer stated that if the Schertz Chamber is national, they would have money to help with start up. No action taken on this item. 14. Discussion and take appropriate action on a request from Corridor Hotel/Fairfield Inn for a Tax Phase-In Mr. Antuna introduced Mr. David Skrehot and Mr. Sam Barshop with Barshop and Oles. Mr. Antuna stated that the application for a tax phase-in was received by the Economic Development Department on May 14, 2007. Mr. Antuna stated that staff recommends option one of the power point presentation by Jeff Jewell. Option one is ten year abatement at 79%. Mr. Antuna stated that hotel will break ground in 2007, with a completion date in 2008. Council Member Fowler asked if the Fairfield Inn would have a restaurant. Mr. Skrehot stated it would have a full service breakfast. Director Richburg moved to approve the request from Corridor Hotel/Fairfield Inn for a Tax Phase-In, option one was recommended. Director Candy seconded the motion. Motion carried. Vote unanimous. 15. Discuss and take appropriate action on a request to serve on the Economic Development Commission (Harry E. Whitney) No action taken, until the future of the Schertz Economic Development is determined. 16. Executive Director's Report Schertz SEDC Board Meeting Minutes 05.24.07 Page 4 of 6 Mr. Antuna gave the directors an overview of his ED report. Mr. Antuna stated that Schwab Road project went from a five lane to a three land project due to cost. The cost of the project is one million dollars over budget; Mr. Bierschwale was able to find substantial savings by redesigning the road. Council Member Fowler stated that the depth of base from 28' to 20' is a substantial savmgs. 17. Board Member/Commissioner Items Director Weiswurm stated that the Commission and Corporation needs to define roles and look at the feasibility of just having one. Both Chairs will meet with Mr. Antuna to decide the course of the Commission. Director Cook stated he is not in favor of the Schwab Road project, noting that the Gravel Trucks will be using the road. Director Cook noted that at Tri-County Parkway the roads are in need of repair due to heavy truck traffic. Changing the base to 20' is not the answer. Director Weiswurm stated that Lack's should fulfill their original obligations. 18. Adjournment: There being no further business, Chairman Statzer adjourned the meeting at 12:51 pm President Director Vice President Director Schertz SEDC Board Meeting Minutes 05.24.07 Page 5 of 6 Secretary Director Treasurer Director Schertz SEDC Board Meeting Minutes 05.24.07 Page 6 of 6