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EDC 11-30-2006 Minutes SCHERTZ ECONOMIC DEVELOPMENT CORPORATION November 30, 2006 at 11 :30 p.m. Council Chamber Workshop, 1400 Schertz Parkway, Schertz, TX 78154 ECONOMIC DEVELOPMENT CORPORATION Ramon Cook, Vice President Klaus Weiswurm, Director Roy Richard, Director Mark Roberts, Director Robert Statzer, Director Carl Douglas, Director Arthur Jones, Director Jim Fowler, Council Member CITY STAFF Steven F. White, Economic Development Director Erin Matlock, Recording Secretary Jonette Ellis, Marketing Specialist Joyce Debuysere, Finance Department Michael Harris, Police Department THOSE ABSENT OTHERS PRESENT 1. Economic Development Corporation Call to Order: Vice President Ramon Cook Vice President Cook called the meeting to order at 11 :30 a.m. 2. Introduction of Guests Mr. White introduced Lt. Michael Harris of the Police Department and Ms. Joyce Debuysere of the Finance Department. Lt. Harris stated that the bullet proof windows for the Police Department are underway with Phase I complete and the Department if very happy. Director Douglas asked that this be placed on future agenda item. 3. Public Comment None 4. OLD BUSINESS A. Minutes of the September 21, 2006 Regular Meeting Economic Development Corporation Minutes 11.30.06 Page 1 of 5 Director Weiswurm moved to approve the minutes of September 21, 2006 Economic Development Corporation meeting. Director Statzer seconded the motion. Motion carried. Vote unanimous. B. Accountant Report - (Joyce Debuysere) Ms. Debuysere of the Finance Department stated that the September revenues are over and the expenses are under budget. The audit on the Economic Development Department will start next week. Board Members questioned with change in leadership should an extensive audit occur? Ms. Debuysere stated that the audit slated for next week would have to be approved by City Council. Vice President Cook stated that there is a need to increase expenses for upcoming year, stating utilities are over budget along with EMS. ED Director, Mr. White stated that we now have two maintenance people out ofthe Corporation Budget. Vice President Cook asked for any comments? None were given. c. Set next meeting: (January 25, 2007) all dates subject to change Mr. White stated that the regular schedule meeting for December 28, 2006 would be cancelled, the next scheduled meeting is January 25,2007 at the regularly scheduled time. 5. New Business A. Introduction of New Board Members. Mr. White introduced Mr. Carl Douglas, former City Council Member and Mr. Arthur Jones, both with extensive Economic Development backgrounds. B. Nominate and act upon election of officers for the Schertz Economic Development Corporation. Vice-President Cook stated prior to nominations that he would be unable to Chair the Board at this time due to personal issues. Vice-President Cook nominated Carl Douglas for President of the Schertz Economic Development Corporation. Director Statzer seconded the motion. Motion carried. V ote unanimous. Director Statzer nominated Ramon Cook for Vice-President of the Schertz Economic Development Corporation. Director Richard seconded the motion. Motion carried. V ote unanimous. Economic Development Corporation Minutes 11.30.06 Page 2 of 5 Director Richard nominated Klaus Weiswurm for Secretary of the Schertz Economic Development Corporation. Director Statzer seconded the motion. Motion carried. Vote unanimous. Listed below are the newly elected Officers of the Schertz Economic Development Corporation. . President: Carl Douglas . Vice-President: Ramon Cook . Secretary: Klaus Weiswurm . At this time Vice-President Cook turned the meeting over to the newly elected President, Carl Douglas. C. Update on bond items. . Mid Cities Project cost $920,000 . Schwab Road Project cost $350,000 Mid Cities Project Mr. White stated that the Mid-Cities Project is on schedule with the legal portion and that the project has come in under budget. Director Jones was given an update on the Mid-Cities Project to bring him up-to-date. Mr. White stated that the City Council has already sold the Certificates of Obligation thru Southwest Securities and that the City is ready to fund the project. Mr. White stated that Ford Engineering has stated that the projects cost is at $900,000 and that the City of Selma will pay for their portion. Director Roberts asked if a Developer pulled out of the project. Mr. White stated that a rumor has circulated that Trammell Crow Company might pull out. Director Richard asked if the $920,000 obligation was the responsibility of the Corporation. President Douglas stated yes, it is the responsibility of the Corporation. Director Weiswurm asked "What do we get for the $900,000". Mr. White stated drainage and the construction of the drainage project, stating we are paying only a third of the cost. Mr. White stated that the other parties are Trammell Crow Company, Robert Hunt (Verde Realty). Director Richard asked if the property owners would be assessed a fee. Mr. White stated "No" property owners would not be involved. Director Richard asked what kind of protection the City would have if the project failed or the parties back out. Mr. White stated none; however we could take the property if a party should default. Director Richard stated his concern over other obligations in the budget. Mr. White stated that the certificate of obligation will be for a period of ten years and we have the money to pay for this obligation. Economic Development Corporation Minutes 11.30.06 Page 3 of 5 Schwab Road Project Mr. White stated that the Schwab Road Project is on schedule and the dirt will be moved in mid January. The $350,000 is out of the same bond issue and will pay for a six lane road to include a turn center and culvert. The Schwab Road Project is a combined effort with the City of Schertz, Comal County and Lacks. The following is the breakdown of charges: Comal County $350,000 City of Scheliz $350,000 Lacks to pay the balance Mr. White stated that the road will be annexed and maintained by the City of Schertz. 6. Executive Director's Report A. Update on Economic Development Department . Legacy Oaks Project . Lutheran Church Property . Hubertus Road Project . FM 482 / FM 2252 . Day Care Center . Lowe's Project · Lacks Project Mr. White stated the Legacy Oaks Project is Retail and Professional complex with some Medical, the project will consist of six to seven buildings and is owned by Mr. Jesse Hellums. The Economic Development Department is working with CPS Energy to help Mr. Hellums with CPS credits for power service to be made available to the site. Mr. White stated the Lutheran Church Property is located across the street from the Hellums property and will consist of a mixed use development with Retail and an Apartment Complex. This project is in the very early stages. Mr. White stated that the Hubertus Road Project is an 85 acre development and is confidential at this time. Mr. White stated that the FM 482/FM 2252 Project is a Retail Center. Mr. White stated that the Day Care Center is relocating from the New Braunfels area and would like to locate by O'Reillys. This project is being held up by access issues. Mr. White stated that the Lowes Project will be located off of IH 35 next to the H.E.B. Shopping Center. Mr. White stated that the Economic Development Department is working to assist Lowes with the waterline and CPS. Mr. White stated that the Lacks Project is already underway. 7. Board Member items Economic Development Corporation Minutes 11.30.06 Page 4 of 5 Director Weiswunn stated that Mr. White is doing an excellent job. Mr. White informed the board that sixteen applications were received for the Economic Development Director for the City of Schertz. The sixteen applications will be filtered down to five or six to interview. Board Members expressed their desire to have a strong leader in this office as this office is critical to the City. President Douglas stated that he plans to meet with the City Manager to discuss office space and to receive a time line on the new building stating we need professional space to entertain new clients to the City. Council Member Fowler stated his desire for the board to sit in on the design of the new building. Director Roberts stated that the board has been waiting for five months to receive a detailed list of obligations from the City. Director Roberts stated that he had to read about Amy Madison resigning in the newspaper and felt that the City should have notified all Board Members. All Directors agreed and stated concern. Director Richard stated that the City has not provided any information on the bond issues stating that if we wait to phase in the bond issues we will not get the current value of the dollar. Director Cook stated that we will loose twenty five percent per year by waiting. 8. Adjournment There being no further business, President Douglas adjourned the meeting at 12:41 p.m. President Director Vice President Director Secretary Director Director Economic Development Corporation Minutes 11.30.06 Page 5 of 5