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Parks 03-31-2008 Minutes Schertz Parks and Recreation Board Schertz, Texas 78154 March 31, 2008 6:00 p.m. Attending: Board Members Richard Coon, Chairman Reginna Agee Aundra Davis Mustapha Debboun Samm Henness Sally Macias Jeffrey Siebert Floy F. Simmons Deedy Wright Staff Members George Logan, Parks & Recreation Director Sandy Bryant, Administrative Assistant Mike Trainor, Parks Foreman City Council Liaison Jim Fowler Others Present Neota Brady Bob Brockman Charles Frey Peggy Frey Dan Head, Lion FC John Hipp, SA YSA T Johnie McDow, BVY A Peter Moore, Lion FC Abe Parazo, Lions FC Ed Quini, SA YSA T Jim Wolverton, County Commissioner 1. CALL TO ORDER Chairman Richard Coon called the meeting to order at 6:00pm. 2. CITIZENS TO BE HEARD Ms. Peggy Frey of Greenfield Village in Schertz asked about grant funds for parks and the possibility of acquiring property on 3009 and Live Oak Road. Mr. George Logan informed her that there are some matching funds grants available and that he has hired a grant writer to write a matching funds grant for the new recreational facility being built. Councilman Jim Fowler said he believed the property in question was on Patrick Henry and Live Oak and the City had received no indication that this property was for sale. Mr. Logan said he would be happy to accept the property as a donation for parkland if the owner wanted to donate it to the Schertz Parks Foundation. Mr. Robert Brockman asked if it were possible for the people at the table to introduce themselves to the audience and state their positions. Each of the board members and city staff introduced themselves and then Commissioner Jim Wolverton and the members of the audience introduced themselves. '.. 3. ELECTION OF NEW VICE-CHAIRMAN Ms. Sandy Bryant notified Chairman Coon the only volunteer for the position she had received was Mr. Mustapha Debboun. The Chairman opened the floor for any additional nominations. No other nominations or volwlteers were received. Ms. Sally Macias made a motion to elect Mr. Debboun as Vice-Chairman of the Schertz Parks and Recreation Advisory Board. Ms. Floy Simmons seconded the motion. The vote to elect Mr. Debboun Vice-Chairman was unanimous. 4. APPROVAL OF JANUARY 28, 2008 MINUTES Mr. Debboun made a motion to approve the January 28, 2008 minutes. Mr. Jeffrey Siebert seconded the motion. The vote to approve the January 28, 2008 minutes was unanimous. 5. DISCUSSION AND/OR ACTION CONCERNING A REQUEST FROM THE SCHERTZ SOCCER ASSOCIATION. Mr. Abe Prazo noted the correct name of the group was the Schertz Youth Soccer Alliance (SYSA) and presented the SYSA proposal. They are an alliance of the Soccer Association for Youth of San Antonio Texas (SA YSAT), Lions Futball Club and the City of Schertz; dedicated to providing a positive soccer experience for youth and to providing opportunities for all wishing to participate in youth soccer recreational or competitive play. They would need a minimum of five soccer fields. SYSA's intent is to enter into an agreement with the City similar to the existing agreement with Buffalo Valley Youth Association (BVY A). Mr. Debboun made a motion to approve the Schertz Youth Soccer Alliance proposal and submit it to City Council for their approval. Ms. Macias seconded the motion. The vote to approve the proposal and to submit it to City Council was unanimous. 6. DISCUSSION, UPDATE AND/OR ACTION ON THE SCHERTZ PARKS AND RECREATION FOUNDATION. Mr. Logan informed the board that the Schertz Parks and Recreation Foundation was planning the Schertz Fest in September and the money would go to the Foundation to help fund the new Events Center. He requested the board put their support behind this project. Ms. Reginna Agee made a motion that the board fully supports the efforts of the Schertz Parks and Recreation Foundation. Ms. Deedy Wright seconded the motion. The motion to support the Schertz Parks and Recreation Foundation was unanimous. 7. DISCUSSION AND ACTION ON THE MANAGEMENT AGREEMENT FOR SWIMMING POOLS. Mr. Logan stated the City had gone out with a Request for Proposal (RFP) for management of the Schertz pools. They received three proposals: one from Greater San Antonio YMCA, one from USA Pools and one from Aquatic Management. Mr. Logan said they had scored the RFP's and the YMCA had received the highest score. Mr. Mustapha Debboun made a motion to recommend accepting the YMCA proposal and to submit it to City Council for approval. Ms. Simmons seconded the motion. The vote to recommend accepting the YMCA proposal and to submit it to City Council for their approval was unanimous. 8. CITY OF SCHERTZ PARK PROJECTS UPDATE Mr. Logan briefed the board on the current status of Schertz Park Projects updates. Mr. Logan informed the board that as ofthe 27th of February the Parks Department was no longer a part of Community Services that they were now a stand alone department. He stated he hoped to have a footprint for the Kramer House and the new Recreation Facility as well as the bids on parking and the roadway behind City Hall by the next board meeting. The engineering study for the fence at Pickrell Park has been completed and he sent a letter to Texas Department of Transportation requesting they prohibit parking along the Pickrell Park frontage on FM1518. The Northcliffe Neighborhood Park upgrade is 95% complete. Mr. Logan will email a copy of all the updates to the board members tomorrow and will provide the members with monthly updates to this list. 10. ITEMS BY MEMBERS Ms. Macias asked if the City would be putting signs up at the Northcliffe Neighborhood Park and the Community Center North. Mr. Logan said there was an ongoing project to provide signs for all City parks so he would check in to it and get back to the board. 11. ITEMS BY STAFF Ms. Bryant informed the board that all members need to complete the open meetings act training. They can do the training online and just provide her with a copy of the completion certificate. The next board meeting will be Monday, April 28, 2008 at 6pm in the Bob Andrews conference room at City Hall. 12. ADJOURNMENT The meeting was adjourned at 8:10pm. The next meeting of the Schertz Parks and Recreation Board will be Monday, April 28, 2008 at 6:00 pm in the Bob Andrews Conference Room in City Hall at 1400 Schertz Parkway, Bldg 1. c-~ ~ - Chairman, Parks and Board A /\ lP YJ(l.'V~~~ k~,)U1{1/i^-::f- Recording Sect tary, CitY) of Schertz