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01-14-2003 . . . PLANNING AND ZONING MINUTES JANUARY 14,2003 The Schertz Planning and Zoning Commission convened in regular session on January 14,2003 at 7:00 p.m. at the Municipal Complex Court Chambers, 1400 Schertz Parkway, Schertz, Texas. PLANNING & ZONING COMMISSION David Richmond, Chairman Ernie Evans, Vice-Chair Ken Greenwald, ex-officio William Sommers Joyce Briscoe Keith Van Dine Gary Wallace CITY STAFF Ron Youngblood, City Planner Misty Nichols, Recording Secretary Amy Madison, Community Development Leonard Truitt, Building Official COMMISSIONERS ABSENT None OTHERS PRESENT Robert Brockman, 4505 Grand Forest Debbie Hollingsworth, 18411 IH 35 N 1. Call To Order: Chairman Richmond called the meeting to order at 7:00 p.m. 2. Approval of Minutes: No action was taken on this item due to the minutes not being prepared. 3. Status of Final Plats: No Plats have been submitted for signatures. 4. BOA Actions: There is not a Board of Adjustment meeting scheduled at this time. 5. Citizens' Input Other than Agenda Items: Mr. Robert Brockman had concerns for the parking requirements on agenda items 11 and 12. He also asked about the status of the Tri-County Business Park II, Assembly Circle development. Chairman Richmond stated that these items would be addressed when the Commission gets to that part of the agenda. 6. Discuss and make recommendation: Concerning Mr. & Mrs. Hollingsworth for a zoning change or continuance of Specific Use Permit at 18411 IH 35N, which is currently zoned Manufacturing, Light Industry (M-1). Set public hearing date. Mr. Youngblood reviewed the case with the Commission and stated that due to medical circumstance the applicant has not met the requirements for the originally issued specific use permit (submitted 12/99) and suggested extending the pennit. He also stated that the planning department was unable to locate the original file. Planning & Zoning Minutes January 14,2003 Page I of5 Mrs. Debbie Hollingsworth was present to address the Commission and stated that the property . consists of 33 acres and it is very beneficial to be able to live near family. The Commission reviewed the Unified Development Code with regards to time limits for a specific use permit. The code states that if a building permit has not been issued within one (1) year, the permit shall automatically terminate. It was suggested by the Commission to extend the permit longer than one (1) year. It was also noted by the Commission that the specific use permit is issued to Thomas and Debbie Hollingsworth only. It cannot be carried over to any other occupant. Following review, Mr. Sommers moved to call for a Public Hearing to consider the request. Ms. Briscoe seconded the motion. Motion carried. Vote unanimous. 7. Consider and Take Appropriate Action: On a request from Jim Moore, for site plan approval at 17313 Bell North Drive, Lot 4 Block 1. (PC# 554-02) Mr. Youngblood reviewed the site plan with the Commission and recommended approval. Discussion included the type of sprinkler system and the applicant responded that it would be automatic. Following review, Mr. Wallace moved to approve the request. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. . 8. Consider and Take Appropriate Action: On a request from Jim Moore, for site plan approval at 17349 Bell North Drive, Lot 13 Block 1. (PC #555-02) Mr. Youngblood reviewed the site plan with the Commission and recommended approval. Discussion included the type of sprinkler system and the applicant responded that it would be automatic. Following review and discussion, Mr. Van Dine moved to approve the request. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. 9. Consider and Take Appropriate Action: On a request from RVK Architects for site plan approval on Tri-County Business Park Unit II, located at in the Tri-County Industrial Park on Assembly Circle. (PC# 551-02) Mr. Youngblood reviewed the request and stated that the applicant has revised the site plan moving the location of the buildings and showing two (2) access points off Assembly Circle. Mr. Youngblood also stated that the site plan is for two buildings on 13.65 acres and that the applicant is requesting a variance of two monument signs. Mr. Sommers voiced concerns that the project has six curb cuts. Staff stated that the curb cuts were within code. . Planning & Zoning Minutes January 14,2003 Page 2 of5 . . . Mr. Evans asked where the signs would be placed. The applicant pointed out the signs to the Commission. Mr. Youngblood stated that the variance requested is for oversized monument signs and that the signs will have lighting that is ground mounted. Following review, Mr. Wallace moved to approve the request and grant a variance for two 11' by 12' monument signs. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 10. Consider and Take Appropriate Action: On a request from Pape-Dawson for preliminary plat approval on Tri-County Business Park Unit II, located at in the Tri- County Industrial Park on Assembly Circle. (PC# 550-02) Mr. Youngblood reviewed the request with the Commission and stated that the request is to rep1at eight lots into one lot. Following review, Mr. Van Dine moved to approve the Rep1at. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. 11. Consider and Take Appropriate Action: On a request from G.D. Bar Limited Family Partnership, Tri-County Business Center, for site plan approval of a strip center located South of Border Town, IH 35N southbound access. (PC# 522-02) Mr. Youngblood reviewed the request, which had previously been denied by the Commission at their December 12, 2002 meeting. He stated that the applicant has addressed the concerns of the Commission with regards to the dimension of the parking spaces and the sidewalk between adjacent properties. The TxDOT will be working with the applicant to review the possibility of placing a deceleration lane at this location. Chairman Richmond asked the applicant to add tire bumpers in the parking spaces at the rear of the building and the applicant, Mr. Jason Dixon, stated that he would add these if necessary. Discussion also included signage. Mr. Dixon stated that they would like to reserve the space at the top of the sign for the largest tenant. Concerns of the Commission were that two 40-feet poles would be installed, but no signage would be placed until the space filled out. Following review, Mr. Van Dine moved to approve the request subject to: 1. Parking space variance: allow for fifteen (15) parking spaces at 18' -0" by 10' -0" and seventy-four (74) parking spaces at 20'-0" x 10'-0". 2. Variance to exclude sidewalks along the IH 35 access road. A sidewalk shall be extended through the parking lot to adjacent properties/businesses. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. Planning & Zoning Minutes Janumy 14,2003 Page 3 of5 12. Consider and Take Appropriate Action: On a request from Don McCrary and Associates . for final plat approval on the G.D. Bar Subdivision, located south of Border Town, IH 35 N southbound access. (PC# 553-02) Mr. Youngblood reviewed the request with the Commission and stated that the preliminary plat was approved at the December 10, 2002 meeting. Mr. Evans voiced concerns of the industrial park allowing for a zero lot line. Ms. Madison stated that this was granted by the covenant. Following review and discussion, Mr. Wallace moved to approve the request. Ms. Briscoe seconded the motion. Motion carried. Vote unanimous. The Commission broke for a brief recess at 8:10 p.m. 13. Interviews for vacant Planning and Zoning Commissioner's position: Mr. Haddock, Mr. Bennett, Mr. Calkins, Mr. Clark, Mrs. Heasley, Mr. Carlson, and Mrs. Hutton. The Commission interviewed Robert Carlson, Clovis Haddock, Harry Bennett, Dave Calkins, Kara Heasley and Ray Clark to fill a vacancy on the commission. Mrs. Hutton was not at the meeting. These qualified citizens were asked questions regarding their credentials for being a Planning and Zoning Commissioner. . No action taken due to additional applicants to be interviewed. 14. Items by Commissioners and City Planner: Mr. Youngblood spoke regarding the progress of updating the Unified Development Code. Ms. Madison stated that she had spoken to Mr. Forbes regarding rezoning his property from M-l to GB. She stated that he was favorable to the idea. Also, she praised staff for working closely with the TxDOT on projects brought forward on this agenda. Mr. Evans stated that issues brought up in November still need to be addressed: a) The large container at Exchange and Williams. Mr. Truitt stated he went to the site and container had been removed. b) The carport at 1012 Curtis is still under construction. Staffto follow up. He also stated that he would like staff to investigate signage placed on a 30-foot crain located at 19433 IH 35 South. Councilman Greenwald stated that the City Council is currently annexing 88 acres along Eckhardt Road (the Tang1ewood Project). He also stated that the water line is complete and is currently being . tested and flushed. Possible start-up could be as soon as February. Planning & Zoning Minutes Janumy 14,2003 Page 4 of5 . Mr. Van Dine spoke of a drainage issue along Pfeil Road and asked that it be addressed. Chairman Richmond asked that the census sign on FM 78 be updated. The sign currently shows the 1998 population. He also asked if City Council had met regarding the ordinance to update the Unified Development Code regarding sexually oriented businesses. Councilman Greenwald stated that the City Council had approved the ordinance. 15. Adjournment: There being no further business, Mr. Van Dine moved to adjourn the meeting at 9:40 p.m. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. rt !I), Ii r, ( ! . " Nt, ,,,,j ,_" V\J V\/YVv"v,J .~ Chairman, Planning and Zoning Commission . . Planning & Zoning Minutes January 14,2003 Page 5 of 5