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10-14-1999 n/s . . . . . PLANNING & ZONING MINUTES The Schertz Planning and Zoning Commission convened in Regular Session on Thursday October 14, 1999, at 7:00 p.m. in the Municipal Complex Bob Andrews Conference Room, 1400 Schertz Parkway, Schertz, Texas. Those present were as follows: PLANNING & ZONING COMMISSION CITY STAFF Ernie Evans, Chairman David Richmond, Vice-Chairman Tony Moreno Gary Wallace George Maxfield Steve Simonson, Asst. City Manager! Planning Coordinator Mary Ybarra, Planning! Recording Secretary Commissioners Absent Others Present Joyce Briscoe (illness) Keith Van Dine (work related) Ken Greenwald (work related) Maureen Goodrich, 733 Twin Branch Lee Fredrick, 202 Bending Oak, Lufkin, Texas #1 Call to Order: Chairman Evans called the October 14, 1999 meeting to order. #2 Regular session of September 28, 1999. Approval of Minutes: Chairman Evans asked if there are any correction or additions to the minutes of September 28, 1999? 1 . . . David Richmond stated that on page four-second line, delete the word "contain" with "retain" and in the last sentence delete the word "given" with "allowed". David added that on page six -second paragraph correct the spelling of "Bomer". In the same paragraph some rewording starting in the fifth sentence to read " David also mentioned that the dumping of dirt by Cibolo at corner property next to Deer Creek across from the Schertz Funeral home could cause the water flow to change. Dumping has changed the level of the land more than 6 feet, and heavy rain could have serious consequences for the new school. David suggested that this be brought up at the City Council meeting, so we might found out what are Cibolo's intentions". With no further corrections or additions, a motion was made by Gary Wallace and seconded by George Maxfield to approval the minutes of September 28, 1999, as corrected. With a vote being called, the motion was approved. #3 Status of Final Plats: . There were none. #4 BOA Actions: Chairman Evans reported no meeting for the Board of Adjustment. #5 Citizen's Input Other Than Agenda Items: There were none. #6 Consider and Make Recommendation: Request from Lee Fredrick, IH35 at exit 177, approximately 7.5 acres out of 17.624 acres, Mendel Pogel, Aplha 35 Joint Venture (Proposed self-storage facility) for a Special Exception to the Zoning Ordinance to allow an onsite residential manager/living quarters in a (GB) General Business area. (BOA #130-99). Steve Simonson stated that the property is located on the same side as Stone Creek . RV Park. This is a large area that has been land filled. The plan also indicates how the 2 . . . . . narrow property would be used showing the living quarters at the front of the facility. Mr. Simonson also mentioned discussions with Mr. Fredrick in regard to the nature of the land where the retention pond would be placed and how the water would be handled off the site. Mr. Simonson added that because the area is zoned general business he suggested that Mr. Fredrick apply for the variance to allow the living quarters on the facility before proceeding any further. Steve mentioned that he has been working approximately 3 months with Mr. Fredrick on the platting and site plan procedures and he is well aware of all the requirements. With no further comments, a motion was made by Gary Wallace and seconded by Tony Moreno to forward recommending approval to the Board of Adjustment the request from Lee Fredrick, IH35 at exit 177, approximately 7.5 acres out of 17.624 acres, Mendel Pogel, Alpha 35 Joint Venture (Proposed self-storage facility) for a Special Exception to the Zoning Ordinance to allow an onsite residential manager/living quarters in a (GB) General Business area. With a vote being called, the motion was approved. Mr. Simonson stated that the Board of Adjustment meeting has been scheduled to meet on October 18, 1999 to take action the request from Mr. Fredrick. #7 Consider and Discuss: Draft - Temporary Bandit Sign Proposal. Steve Simonson stated that the document as been reworked because the document introduced at the last meeting was from another City. Steve mentioned that staff is waiting to receive input from the Inspection Department on their comments. However, the document has been brought forward for the Commissions review for suggestions or additions. Once all comments and suggestions are received the final document will brought back for consideration and approval to forward to City Council for inclusion in the Unified Development Code (UDC). 3 . . . Ernie Evans stated that if the document is to apply to Section 3.12 J., there isn't mention on the maximum amount of signs allowed and this is an item that should be part of the document. David Richmond mentioned that there are several words throughout the document that would need to be changed in order to stay consistent, i.e. using the word "in" in place of the word "on". David also mentioned that in the application form, some of the wordage doesn't apply. It was decided after some discussion among the Commissioners to delete the wordage that did not apply. In further discussion, it was decided that developers were to be given only two chances (offenses and violation) in "Placement of Unauthorized Sign: Criminal Offense, Penalty and Administrative Penalties". It was suggested that if a second violation is given in Administrative Penalties: "said permit shall not be issued until one year has passed from the dated of revocation". Ernie Evans and David Richmond pointed out several minor corrections and additions to . the document, which would not change the content. With no further discussion from the Commission, Steve Simonson stated that the document would be brought back at the next meeting with changes and additions from the Inspection Department along with all the changes and additions discussed and suggested by the Commission. #8 General Discussion: Tonv Moreno: Tony commented that the APA Conference in South Padre had been very enjoyable and beneficial. He believes it is very important to proceed with the City's plan and follow through with the Comprehensive Plan and Annexation Plan. . 4 . . . Gary Wallace: Gary commented that he found the APA Conference very enjoyable and informative. Gary asked, in regard to RFP, what does it mean? Steve replied it meant "Request for Proposals. Gary asked if the request goes out in "general" and was advised that the requests are sent to more than one company, not anyone specific. He mentioned that Round Rock was very pleased with the consultant the City used to for their Comprehensive Plan. Steve Simonson stated that the City should look for company's that deal with cities with small populations in the neighbor 10,0000 to 50,0000. Steve added that it is extremely important in our city's proposal that the City have citizen involvement, due to all the new citizens in our city and how our city has changed. Gary Wallace stated that in discussions with people from Round Rock he was told that they were pleased with the citizen input and participation. Gary informed Steve that he would get him the name of the consultant used by Round Rock and other beneficial . information. Steve Simonson suggested that the RFP (Request for Proposals) should be sent after the first of the year, in view of the fact that it's "a mad house around City Hall." GeorQe Maxfield: George had no comments. David Richmond: David mentioned talking with people from the City of Burleson at the Conference and that like Round Rock; Burleson was extremely pleased with their consultant. David added that he had asked that any updates to their Comprehensive Plan be forwarded to the City. So be on the look out for the information, because the City address was given. David also suggested that their consultant should be added to the list when the RFP are . 5 . . . sent, The City of Burleson's Comprehensive plan was done in 1994 -1995 and the population at the time would be similar to our City. David mentioned that he wants to thank whom ever sent out the invitations for the Business Appreciation Dinner. This was the first time he had attended because the dinner always interfered with the P & Z meeting night. David added that the Dinner was extremely well done and he had no idea that we were to be included in such a large group. He really had no idea of the business population in Schertz, until the facts were presented at the dinner. He feels that everyone starting with the City Manager, Staff, volunteers and the businesses that provided the food and booths should be commended. David Richmond added that he believes annexation is an issue that should be discussed in view of what was learned at the conference and the narrow window that we have. David asked that if it's not too quick could this issue be brought up at the next . meeting as an agenda item? Steve has provided the Commission with maps and other information that cover the City's annexation plan and these items should be brought to the next meeting in order to revisit this issue and forward our recommendations to Council. Steve Simonson: Steve had no comments. Ernie Evans: Ernie mentioned that he to enjoyed the APA Conference in South Padre, and believes that there was valid information passed on. Ernie also mentioned that he too enjoyed the Business Appreciation Dinner and for those who attended he hopes everyone had a good time. . 6 . . . . . #9 Adjournment: David Richmond moved to adjourn the meeting. Gary Wallace seconded the motion. The meeting adjourned at 7:40 p.m. Chairman, Planning & Zoning Commission ATTEST: Planning Secretary, City of Schertz 7