Loading...
SSLGC 04-24-2008 MJNUTES OF THE SCHERTZ-SEGUIN LOCAL GOVERNMENT CORPORATION TBESTATEOFTEXAS ~ COUNTY OF GUADALUPE i SCHERTZ-SEGUIN LOCAL i GOVERNMENT CORPORATION ~ On this the 24th day of Apri~ 2008, the Schertz-Seguin Local Government Corporation convened at 1 :36 p.m. in the City of Seguin Council Chambers located at 210 E. Gonzales, Seguin, Texas. The following members being present and in attendance: Sydney Bauer Ken Greenwald Robin Dwyer Jiin Wolverton Patricia Ramirez Betty Ann Matthies Hal Baldwin President Vice-President Secretary Treasurer Director Ex-Officio Ex-Officio constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: Alan Cockerell Doug Faseler Don Taylor Susan Caddell Dan Drugan Georgia Hanks Patrick Lindner Bill Klemt Tom Caponi John Winkler General Manager Seguin City Manager Schertz City Manager Seguin Director of Finance Water Systems Manager Administrative Assistant Legal Counsel (Davidson & Troilo) Hydrologist Consultant Consultant (BuryBePartners) Consultant (LAN) The first order of business was the calliuS! of the meetinS! to order. President Sydney Bauer called the meeting to order at 1 :36 p.m. The second order of business was public comment. No one addressed the Board during public comment. The third order of business was aooroval of the minutes for the board meetin2 held on March 20. 2008. Secretary Robin Dwyer made a motion to approve the minutes of the March 20, 2008 meeting as written. Treasurer Jim Wolverton seconded the motion. Upon a vote being called the motion carried by unanimous decision. The fourth order of business was presentation of the General Mana2er's Reoort - Alan Cockerell. General Mana2er. A copy of General Manager Cockerell's written report was included in the board agenda packets.. He highlighted the following items in his report: Gonzales County Underground Water Conservation District (GCUWCD) Meetings The GCUWCD met April 8, 2008, and April 17, 2008, to discuss and adopt changes in District rules. One rule which was adopted accommodates the annexation of an area in Caldwell County and provides for wells in the newly adopted area to be grandfathered. An increase in application fees for drilling and transportation permits was also adopted. In the future permit application fees will be based on acre-foot of production. Barry Miller, general manager ofGCUWCD, has resigned effective, June 1, 2008. He plans to work for the Gonzales County Water Supply Corporation. Groundwater Management Area -13 (GMA-13) A meeting has been scheduled for May 22, 2008, at 10:00 a.m. The committee continues to work on Desired Future Conditions (DFC's) for each aquifer by river basin. The Corporation's interests lie mainly with the Carrizo Aquifer. Guadalupe County Groundwater Conservation District (GCGCD) Consultant Bill Klemt attended the meeting and reported that normal business was conducted. Other Issues: Mayor Hal Baldwin commented on the closeness of water usage between the Cities of Schertz and Seguin. The Corporation's pumping and water sales have shown a substantial increase in January thru March 2008 compared to January thru March 2007. The Corporation is in the process of accepting applications for an operator. Although Ruben Casarez, who had left to work for the City of Seguin's Wastewater Plant, has returned to SSLGC, Ed Nelson has resigned due to a medical condition. The fifth order of business was aooroval of GAM modelin2 bv Randv Larkin - Alan Cockerell. General Mana2er Board members approved GAM modeling by Randy Larkin at the March 20, 2008 board meeting. Mr. Cockerell was informed that the modeling would not exceed $9,000 and requested approval from the Board for expenditures not to exceed that amount. The model runs will include the following scenarios: 2 Two wells Three wells Four wells Hester & Weber-Box Hester, Weber-Box & Knobles Hester, Weber-Box, Knobles & Spruiell Vice-President Ken Greenwald made a motion to approve the costs for GAM modeling not to exceed $9,000. Director Patricia Ramirez seconded the motion. Upon a vote being caUed the motion carried by unanimous decision. The sixth order of business was aooroval of well #8 reDairs - Alan Cockerell~ General Manaeer. Mr. Cockerell stated that in November 2007 board members had approved the purchase of a stainless steel pump. The $30,000 expenditure was to be taken from the Emergency Repair and Replacement Fund. When the stainless steel pump was installed, the coated oil tubing and bearings were found to be corroded and had to be replaced. Mr. Cockerell requested approval from the Board to increase the amount for the repairs from $30,000.00 to $43,837.50. A copy of an invoice from Peerless Equipment, Ltd., was included in the board agenda packets. Mr. Cockerell reported that presently wells #1, #5, #6 and #8 have stainless steel pumps. A rebuilt cast iron pump and new stainless steel pump are presently being stored as spares at the NIXon Water Treatment Plant. One or two new stainless steel pumps will be included in the FY2008-2009 budget. After discussion regarding the increasing prices of stainless steel pumps and necessary lead time, Mr. Cockerell agreed to research price increases and lead time and report back to the Board at the May 15th meeting. Secretary Dwyer made a motion to approve an additional $13,837.50 be taken from th~ Emergency Repair and Replacement Fund to pay the invoice from Peerless Equipment, Ltd. Treasurer Wolverton seconded the motion. Upon a vote being called the motion carried by unanimous decision. The seventh order of business was aODroval of a Pioeline Corrosion Monitorine Contract - Alan Cockerell. General Manaeer. Mr. Cockerell referred to a bid tabulation of potential contractors for corrosion monitoring on the Corporation's pipeline. The tabulation was prepared by Bury+Partners and included in the board agenda packets. Forty thousand dollars for cathodic protection monitoring was included in the approved FY2007-2008 budget. This action was recommended by Hanson Pipe when the Corporation's pipeline was installed. The prospective contractor will do a complete survey of the pipeline and make recommendations for any conditions which may be found. Mr. Cockerell requested approval from the Board to award the contract to the lowest bidder, Corrosion Contro~ Inc., in the amount of $40,248.00. The additional $248.00 will be charged to the same line item in the budget, professional services, as the original $40,000.00. Secretary Dwyer made a motion to accept the bid from Corrosion Control, Incorporated for $40,248.00. Vice-President Greenwald seconded the motion. Upon a vote being called the motion carried by unanimous decision. 3 The ei2hth order of business was contracts for en2i~eerin2 services - Alan Cockerell. General Mana2er. Mr. Cockerell requested approval from the Board for authorization to negotiate a contract with John Winkler and Lockwood, Andrews & Newnam, Inc. (LAN) for engineering services for the Corporation's Gonzales County well field expansion and Guadalupe project. Secretary Dwyer requested to defer Agenda Item #8 to Executive Session in order for board members to confer with the Corporation's legal counsel. The ninth order of business was water lease contracts for Guadaluoe County - Crockett Camo. Proiect Mana2er. President Bauer deferred Agenda Item #9 to Executive Session. The tenth order of business was water lease contracts for Gonzales County - Crockett Camo. Project Mana2er. President Bauer deferred Agenda Item #10 to Executive Session. The eleventh order of business was Guadaluoe County oroiect status - Alan Cockerell. General Mana2er and John Winkler. PE. LAN. President Bauer deferred ~enda Item # 11 to Executive Session. The twelfth order of business was Gonzales County oroiect status I construction contracts - Alan Cockerell. General Mana2er and Tom Caooni. Burv+Partners. a) Filter Media Replacement - Bryan Construction has completed the rehabilitation of filter #5 and it is back on line. Sand blasting is complete on filter #3 and painting should be finished by May 26, 2008. After the media is replaced, filter #3 should be placed into service by mid-May. b) Rate of Flow Controllers - Tonka should have the rate offlow controllers operational by the end of May 2008. The hardware is installed on the valves and technicians are running lines, wires and conduits. A date will be set for Tonka to reprogram the Tonka panel to accommodate the new rate of flow controllers. After the panel is installed, the rate of flow into each filter can be controlled, if necessary. All filters should be operational by June 1, 2008. c) Lime Slurry Tank - General Manager Cockerell reported that construction is progressing at the Nixon Water Treatment Plant. An update of the project was included in the board agenda packets. All equipment has been delivered to the plant except the control panel for the lime slurry tank. It is expected to be delivered May 12, 2008. Once the control panel for the lime slurry tank is received, and pumps and required connections are installed, the lime slurry tank should be operational by the end of May 2008. d) New Well Permits - President Bauer deferred Agenda Item #12-d to Executive Session. 4 The thirteenth order of business was oresentation of consultant reDort - Crockett Camo. Consultant. Mr. Cockerell requested that Agenda Item #13 be deferred to Executive Session. The fourteenth order of business was Dresentation of consultant reDort - Bill KIemt. Hvdrol02ist Consultant. Mr. Cockerell requested that Agenda Item #14 be deferred to Executive Session. President Bauer closed General Session at 2:07p.m. The fifteenth order of business was Executive Session called under Chaoter 551 Government Code. Subsection 551.071. to seek the advice of its attorney on le2al matters relatin2 to the Board of Director's ri2hts and liabilities under certain contracts and Section 551.072. to deliberate the ourchase of and/or sale of certain real estate. Executive Session was held from 2:21 p.m. to 3:55 p.m. The sixteenth order of business was to consider and take action as a result of A2enda Item #15. President Bauer opened General Session at 3:56p.m. As a result of Executive Session: As General Counsel for the Corporation, Patrick Lindner asked the Board to authorize the following recommendations by the staff: Agenda Item #8 - Contracts for Engineering Services 1) ,Approval for General Manager Cockerell to negotiate a contract with LAN to present to the Board for approval. Director Pat Ramirez made a motion to approve authorization for General Manager Cockerell to negotiate a contract with LAN to work with John Winkler, P.E. Vice- President Greenwald seconded the motion. Upon a vote being caUed the motion passed by unanimous decision. 2) Ratification by the Board of a stop~work order dated April 8, 2008 from General Manager Cockerell to Tom Caponi, Bury+Partners. Treasurer Wolverton made a motion to accept the letter dated April 8, 2008, to Tom Caponi, Bury+Partners, and to ratify the action to stop work on the projects identified in the letter. Director Ramirez seconded the motion. Upon a vote being called the motion passed by unanimous decision. Agenda Item #10 - Water Lease Contracts for Gonzales County 3) Ratification by the Board of Key and Gamer Leases 5 Secretary Robin Dwyer made a motion for the Board to ratify the leases executed with the Key and Garner families in Gonzales County, Texas. Vice-President Greenwald seconded the motion. Upon a vote being called the motion passed by unanimous decision. Agenda Item #12(d)- Gonzales County Project Status - New Well Permits 4) Approval to authorize the General Manager to submit permit applications and associated permitting costs to GCUWCD for four wells. Secretary Dwyer made a motion to approve authorization for General Manager Cockerell to submit permits with associated permitting costs to GCUWCD for up to four wells. Treasurer Wolverton seconded the motion. Upon a vote being called the mQtion passed by unanimous decision. No action was taken on Agenda Item #9, Agenda Item #11, Agenda Item #13 or Agenda Item #14 as a result of Executive Session. The seventeenth order of business was additional Board of Directors discussion and/or comments. Mr. Cockerell advised the Board that Administrative Assistant Georgia Hanks would be out of the office the week of April 28th. He added that he would be out of the office May 1 thru May 2. Corporation phone lines would be transferred to the Water Treatment Plant at 401- 2408 during this time. Secretary Dwyer commented that he greatly appreciated the material handed out regarding the Corporation's financial goals and objectives and gave thanks to staff members who prepared it. . No additional discussion and/or comments were discussed. The next regular board meeting was scheduled May 15, 2008, in Schertz. The ei2hteenth order of business was adiournment. President Bauer declared the meeting adjourned at 4:02 p.m. DAYOF ~ ,2008. MINUTES APPROVED THIS i5Jf\. ::K~ ~,~ Secretary 6