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SSLGC 01-17-2008 MINUTES OF THE SCHERTZ-SEGUIN WCAL GOVERNMENT CORPORATION THE STATE OF TEXAS ~ COUNTY OF GUADALUPE i SCHERTZ-SEGUIN LOCAL i GOVERNMENT CORPORATION i ' On this the 17th day of January 2008, the Schertz-Seguin Local Government Corporation convened ~ 1:35 p.m. in the City of Schertz C9uncil Cham bets located at 1400 Schertz Parkway, Building #4, Schertz, Texas: The following directors being present and in attendance: Sydney Bauer Ken Greenwald Robin Dwyer Jim Wolverton Patricia Ramirez President Vice-President 'Secretary Treasurer Director and the following directors being absent: Betty Ann Matthies Hal Baldwin Ex-Officio Ex-Officio constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: Alan Cockerell Doug Faseler Don Taylor Susan Caddell John Schraub Dan Drugan Crockett Camp Bill Klemt John Winkler Patrick: Lindner General Manager Seguin City Manager Schertz City Manager Seguin Director of Finance Seguin Water Utility Manager Water Systems Manager ConsultantlProject Manager Hydrologist Consultant Consultant (Bury+Pal1Ders) Counsel (Davidson Be Troilo) the first order of business was the callinf! .of the meetiuS! to order. President Sydney Balier opened the meeting at 1 :35 p.m. The second order of business was Dubliccomment. No one addressed the Board during public comment. 1 The third order of business was aporoval of the minutes for the board weeMS! held on December 20. 2007. Vice-President Ken Greenwald made a motion to approve the minutes as written. Director Patricia Ramirez seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The fourth order of business was oresentation of the General Manuer's Reoort- Alan CockerelL General ManaS!er. General Manager Cockerell stated that his written report was provided in the board agenda packets. He updated and highlighted the following items in bis report: . Gonzales County Contested Case Hearing. A continuation of the mediation session is to be scheduled. . GMA-13 Meeting. General Manager Cockerell attended a GMA-13 meeting in Pleasanton, January 9, 2008. A stakeholder group was established. Steve Rabe with the San Antonio J.Uver Authority volunteered to facilitate the group. Two Stakeholder meetings are scheduled January 25 and January 29, 2008, at the Evergreen Water Conservation office. The next GMA-13 meeting will be scheduled in February 2008. The Stakeholder Group will compile input from all interested entities to organize and report Stakeholder positions to the. GMA.,13 Committee. Mr. Cockerell plans to attend both meetings. He will present SSLGC's project which bas been approved by the State Water Plan, Region L Plan and the Gonzales County Underground Water Conservation District (GCUWCD) Management Plan. Mr. Cockerell lias prepared. a draft report to be presented after Legal. Counsel Patrick Lindner and Consultant Crockett Camp have reviewed it. In summary, the report states that after the DFC is set, SSLGC expects to be allowed to complete its 25,000 aclft project in Gonzales and Guadalupe Counties. Mr. Cockerell welcomed anyone interested in attending the 6MA~ 13 and Stakeholder meetings. . .. Boosier Pump Station (BPS). On January 7, 2008, representatives from Bury+Partners investigated excessive noise which had been reported by Director Patricia Ramirez after her tour of SSLGC's BPS facility. . They plan to address several issues related to the noise and work with representatives from Smith Pump to determine if those issues could contribute to excessive pump wear rate~ and if ~, present a solution to alleviate the problem. The issues were addressed in Mr. Cockerell's Manager's Report. Consultant John Winkler provided a graph showing pump curves to board members. Important areas of concern were highlighted on the curves. Discussion was held regarding issues, costs and solutions. Board members directed Mr. Wmkler to contin:ue to explore options and cost estimates for any recommended modifications. 2 . Water Production and Sales. A monthly water sales chart and seasonal pumping chart were included in the board agenda packets. Mr. Cockerell advised board members that the monthly water sales chart includes a total for calendar year 2007. He added that the seasonal pumping chart illustrates that SSLGC pumped more water in the fall of2007 than the fall of2006. The fifth order of business was a rate increase for lef!aI services - Patrick Lindner. LCf!al Counsel. Davidson & Trollo. A request by Legal Counsel Patrick Lindner to increase his hourly rate from $185 to $225 was provided in the board agenda packets. Both city managers had previously reviewed the request and recommended board approval. General Manager Cockerell noted that the increase had not been included in the fiscal year 2007-2008 budget. Secretary Jun Wolverton directed General Manager Cockerell to send out documents to inquire if consultants, engineers, etc., plan to implement rate increases before the budget process begins next year. Secretary Robin Dwyer made a motion to accept the increase as requested. Vice- President Greenwald seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The sixth order of business was the contract between SSLGC and Crockett Camp - Crockett Camp. Consultant. An agreement between SSLGC and Consultant Crockett Camp was included in the board agenda packets. The agreement showed changes recommended by the .city managers. Counsel Linder advised board members that all changes were acceptable to Mr. Camp except for the following: ' Page 1, Section 2.1, Second Line - After "... .SSLGC monthly board meeting and...." insert "if needed, one additional meeting each month." An example would be a GCUWCD meeting. Page 4, Section 7, Heading - After....SECTION 7 - TERMlNATION....add "TASKED ORDERS." Page 4, Section 7.1, First Line - ... .terminate this "Contract"... .Delete "Contract" and add "Tasked Orders" .. . .. Page 6, EXPENSES, Second Line - "....service under this Task Order not to exceed published...." to "....service under this Task Order, mileage rate not to exceed published...." . Counsel Lindner requested approval of the contract contingent on the agreed changes. Secretary Wolverton made a motion to approve the contract between Crockett Camp and SSLGC as amended. Director Ramirez seconded the motion. Upon a vote being called, the motion carried by unanimous decision. 3 The seventh order of business was Water Lease Contracts for Guadaluoe County ,.... Crockett Camp~ Project Mana2er. President Bauer deferred Agenda Item #7 to Executive Session. The ei2hth order of business was Water Lease Contracts for Gonzales County- Crockett Camo~ Project Mana2"er. President Bauer deferred Agenda Item #8 to Executive Session. The ninth order of business was Guadalupe County Project Status - Alan CockereD~ General Mana2er and John Winkler~ Burv+Partners. Mr. Cockerell declared he had no new activities to report. The Corporation is presently in the process of securing additional water rights. The tenth order of business was Gonzales County Project Status - Alan Cockerell. General Mana2er and John Winkler. Burv+Partners. General Manager Cockerell referred to a Key Milestones Table for the WTP 1 Rehabilitation Project which was included in the board agenda packets. A "notice to proceed with project" had been given to Bryan Construction and a kickoff meeting was held Monday, January 14, 2008. All materials are expected to be delivered to WTPl and coordinated with the contractor as required. Flow meters are scheduled to arrive January 22, 2008. Mr. Cockerell plans to provide a more detailed timeline of completion dates at the February board meeting. He stated that. Bryan Construction understands the urgency to get the project underway as soon as possible before the summer' pumping season. Consultant John Winkler reported that depending on the condition of the first filter once the media is taken out, implementation of filter media replacement, rate of flow controllers and the lime slurry tank should be completed by early summer. Mr. Cockerell reiterated that continuation of the media replacement will depend on the first filter. If the first filter can be done in a timely manner, Bryan Construction will proceed with the second and third filter. If not, the first filter will be completed and the second and third may be completed next winter so that the process will not interfere with the summer high-peak service season. Mr. Cockerell emphasized that during high-peak service season all filters must be operational. The eleventh order of business was oresentadon of Consultant Reoort- Crockett Camp. Consultant. Mr. Camp deferred Agenda Item #11 to Executive Session. The twelfth order of business was oresentation of Consultant's reoort- Bill Klemt~ Consultant. Mr. Klemt reported the following information: . General Manager Cockerell, GCUWCD General Manager Barry Miller and Mr. Klemt took water level measurements in Gonzales County. Thirty-nine wells were measured. An average of eighth tenths foot of decline was measured in four wells in the well field area from January 2007 through January 2008. Thirty-five hundredths foot of decline was measured from September 2007 through January 4 2008. An average of four foot of decline per year was calculated from September 2002 through January 2008. Mr. Klemt will provide a full written well report at the February 2008 board meeting. President Bauer closed General Session at 2:11 p.m. . Counsel Patrick Lindner suggested that in the future the purpose of Executive Session should be stated before going into Executive Session even though it is written in the ~~.' . The thirteenth order of business was Executive Session called under Chanter 551 Government Cod~ Subsection 551.071. to seek the advice of its attorney on lC2al matters relatin2 to the Board of Director's riahts and liabilities under certain contracts. Section 551.072.. to deliberate the purchase of and/or sale of certain real estate. and Section 551.074. for deliberations ~rdin2 a soecific officer or employee. ' Executive Session wag heldfrom 2:22p.m. to 3:01p.m. The fourteenth order of business was to consider and take action as a result of A,enda Item #13~ President Bauer opened General Session at 3:02 p.m. No action was taken as a result of Executive Session. The fifteenth order of business was additional Board of Directors discussion and/or comments. No additional new discussi()n and/or comments were discussed. The sixteenth order of business was adjournment. President Bauer declared the meeting adjourned at 3 :02 p.rn. The next regular meeting was scheduled February 21, 2008 in Seguin. MINUTES APPROVED TmS 2008. ,8M DAY OF r; , ~ 5