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SSLGC 02-04-1999 I MINUTES OF THE ORGANIZATIONAL MEETING OF THE SCHERTZ/SEGU1N LOCAL GOVERNMENT COReORA TION THE STATE OF TEXAS ~ COUNTY OF GUADALUPE 9 SCHERTZ/SEGUIN LOCAL ~ GOVERNMENT CORPORATION ~ On this, the 4th day of February, 1999, the Board of Direc1:Ors (the Board) of the Schertz/Seguin Local Government Corporation (the Corporation) convene.d at 1 :30 o'clock p.m. in the City Council Chambers located at Seguin City Hall, 210 East Gonzales, Seguin, Texas, with the following members being present and in attendance: Robin Dwyer Ramon J. Cook: Jim WQlv~ Gloria Riyera President Vice President Secretary Director and with the following absent: Sidney Bauer ,constituting a majority of the persons appointed to the Board and a quorum for tJn.e transaction of business, and notice of such meeting having been duly given in accordance with. the provisions of Texas Law. Also, in attendance were Ken Greenwald, Eric V ordenbaurn, Keny Sweatt, and Jack Harnlen. The meeting was called to order by President Robin Dwyer. Th.:: second order of business was to consider and take action n~garding :Minutes of January 7, 1999 meding. A motion was made by Jim Wolverton and seconded by Ramon Cook to approve the MinUl'Les of the January 7, 1998 meeting. Upon a vote being called, such minutes were approved. The third order of business presented to the Board was to review provisions for Director's and Officer~s general liability coverage. Kerry Sweatt said the Board is ~:ing asked to consider the Statement and Endorsement for General Liability Coverage as presented. The cost of the coverage would be $178.00 annually. With no further discussion the Board advi:;ed Mr. Sweatt to proceed with the coverage. The fourth order of business was to consider and take action regarding the investment policy. Mr. Hamlen advised the Board that Standard Local Government Polici(:$ on investments would be followed and Fulbright and Jaworski would make all preparations for illlvestments. A motion was made by Secretary run Wolverton and seconded by Director Gloria Rivera to approve the investment policy as written. Upon a vote being called, the policy was approved. The fifth order of business was to consider and take action regardiJllg the proposed Guadalupe County Groundwater District. Mr. Jess Hoermann, President of the Guacllalupe County Groundwater District, addressed the Board welcoming the opportunity to work with the Schert2iSeguin Local 1 Government Corporation. At this time he asked Ron Naumann to speak to the Board. Mr. Naumann advised the Board that a proposal bad been submitted to the State Legislatwie however, the proposal had no source offunding. The Board expressed the concern that the City oflSeguin was not included in the redistricting. Ron Naumann advised that it was not too late to make ci banges and that the City and County could go back to the Commissioners Court and ni1Bke recommendations. Recommendations could include a change in the geographic area and provilde authority to impose a fee. Director Rivera stated whatever happens in the out crop. which is Guadalupe County, affects also what happens in the aquifer in Gonzales County. Ifwe are going to pre:3erve these resources for generations to come, we need to be as stringent as possible so that ~,'e will not deplete these resourceS. Ron Naumarm advised this was the purpose in trying to create a Groundwater District. To protect the resources that we have so that we will have enough for the futun:. We don't want to over produce our water from the aquifer. President Dwyer asked Ron Naumann to summarize to the Board each of his proposals to change the existing legislation. 1. Propose changes in the geographic area 2. Power to impose a fee 3. A registration fee is up to Management or Board ofDirecrofs to establish through a policy and procedures manual. 4. The two and one-half acre feet of water per one surface acre was provided by the Evergreen W;:1ter District, we could check with the Wate:1!' Development Board and see what numbers are available. The Water Developmem Board has a history of all the average annual yields per aquifers in each County. S. Exemption of residential and agricultural wells at the prei:;ent time. Which means if you ever wanted to do anything with residential or agricultural wells you would need to go back and bave the legislation changed. SecretarY Wolverton stated clearly Seguin has been left out, which they want ~ and there is a question about the boundaries, restrictions, and pumping. Suggest the two cities, the Water District, and Water Companyri1eets and come back to the Board with something everyone is happy with. A motion was made by President Dwyer and seconded by Secret::iry Wolverton to designate Vice-President Cook and Director Rivera as representatives of the Schertz/Seguin Local Government Corporation. Upon a vote being called, the motion was approved. The sixth order of business was a discussion ofirnplementation ~)fwater supply project and draft budget. The repoIt outlined the project phases, recapitulation, environmental pennitting, water rights. and adoption of scope. Mr. Camp handed out a draft budget to the Board and advising the estimates are from the various entities involved and all are proposing t() deal with the Board on an hour and time basis. There will be an estimate with a not to exceed Clalllse. 2 ;.. President Dwyer questioned if we are at a stage where we need to! make a firm decision on the pipeline, how much and how many. Mr. Camp said the size oftms proi:iect depends on not only these two cities but the potential customer cities as well. I Jack Hamlett said a meeting bas been scheduled for Wednesday, Febliuary 10, 1999 to address the issue of potential city customers. A letter had been mailed out last week asking cities if they have given any consideration to the volume of water needed. Mr. Roming advised the Board his finn would be making a recommendation whether there should be one or two pipelines. TIle recommendation would be based on tht: lowest cost alternatives. Obviously, we know if we build a pipeline to last forty or fifty years it's going to be much larger than we need at this time. We will look at building a smaller pipeline and then :paralleling it at sometime in the future. Those are two separate economic analyses at which will rulli. We will look at several different routings. We will perform economic analysis and make recommendations to the Board within six months after you tell us to start. ~erry Sweatt advised Crockett Camp did what the Board aske~:l him to do and that was provide us with ilumbers (tentative numbers) before this goes back to th~:: City Councils to request funding. I think the Board needs to see the t~ lines first. become fumiliar with the budget before making a recommendation to the COWlcils. Hi1mar Blumberg requested time to talk with the Board regarding pipeline routing. President Dwyer advised Mr. Blumberg the specific item was not on the agenda, however, we will request Kerry Sweatt to place on the next agenda .'Comments from Hilmar Blumberg regarding pipeline routing." President Dwyer called for an adjournment of the regular session at 3 :22 p.rn. with Board members going into an executive session. The executive session adjourn~::d and the regular meeting was resumed at 4:15 p.m. President Dwyer advised there would be no action necessary a::; a result of the Executive Session and if there was any other business for the Board to consider and, none being offered, it was moved and seconded that the meeting is adjourned. Upon a vote being tsLken, the motion carried by a unanimous vote of all Directors present and the meeting was adjourned at 4: 17 p.rn. MINUTES APPROVED, this the 4th day of March, 1999. Signatures of all Directon Robin Dwyer, President Ramon J. Cook. Vice President 3 .l, Jim Wolverton, Secretary Sidney Bauer, Director Gloria Rivera., Director 4