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10-22-2002 PLANNING AND ZONING MINUTES OCTOBER 22, 2002 The Schertz Planning and Zoning Commission convened in regular session on October 22,2002 at 7:00 p.m. in the Municipal Complex at the Bob Andrews Conference Room, 1400 Schertz Parkway, Schertz, Texas. PLANNING & ZONING COMMISSION David Richmond, Chairman Ernie Evans, Vice-Chair Ken Greenwald, ex-officio Tony Moreno Joyce Briscoe Keith VanDine Gary Wallace William Sommers CITY STAFF Ron Youngblood, City Planner Misty Nichols, Recording Secretary Chris Hertzig, Ford Engineering Amy Madison, Economic Development COMMISSIONERS ABSENT None OTHERS PRESENT Robert Brockman, 4505 Grand Forest David Williams 2821 Valencia Lane Marcus Neundorf, 12505 Loma Grande Edward Jones, 2616 Tree Crown Gregory Burkett, 7208 S.W. Whiter Rd Mr. & Mrs. Levesque, 10820 Levesque Dr. Troy Breedon, 108 Brustrad Bend 1. Call To Order: Chairman Richmond called the meeting to order at 7:00 p.m. 2. Approval of Minutes: No action was taken on this item due to the Minutes not being prepared. 3. Status of Final Plats: Fairways of Scenic Hills Unit 1 has been signed and recorded. 4. BOA Actions: The next Board of Adjustment meeting is scheduled for November 25, at 6:30pm. 5. Citizens' Input Other than Agenda Items: There were no citizens to speak. 6. Consider and make recommendation: On a request from David Williams at 2821 Valencia Lane, Greenshire Subdivision, for a special exception to the zoning ordinance for an additional curb cut. Mr. Youngblood reviewed the request with the Commission and stated an additional curb cut would allow for the applicant to install a circular driveway. Mr. David Williams was present to address the Commission and stated this hardship was created by the developer given the fact there is a cul-de-sac island in the roadway. The island makes it difficult to maneuver in and out of the driveway and creates a safety factor for his family. Planning & Zoning Minutes October 22, 2002 Page 1 of7 Mr. Evans stated he was concerned that the new driveway would be adjacent to the front porch and creates a sharp angle in which to maneuver. The applicant stated this was necessary in order to save the trees on the property. Chairman Richmond stated the current driveway is adjacent to the property line. There being no further comments, Mr. Moreno moved to recommend this item for approval and forward the item to the Board of Adjustment for their consideration at their November 25,2002 meeting. Mr. Wallace seconded the motion. Voting Aye: Ms. Briscoe, Mr. Wallace, Mr. Moreno, Mr. Van Dine, Mr. Richmond and Mr. Sommers. Voting Nay: Mr. Evans. Motion carried. 7. Consider and make recommendation: On a request from Edward Jones, at 2616 Tree Crown, Woodland Oaks Subdivision, for a special exception to the zoning ordinance to construct a patio cover. Mr. Youngblood reviewed the request with the Commission and stated the reduction of the rear yard set back to allow for the construction of a patio cover. Mr. Edward Jones was available and submitted an approval letter from his homeowners association for the patio cover. Mr. Evans asked that the front page of the application be corrected to show the applicant requesting a variance for a rear yard reduction from twenty (20) feet to 19-feet, 8-inches. Following review and discussion, Mr. Wallace moved to recommend this item for approval and forward the item to the Board of Adjustment for their consideration at their November 25, 2002 meeting. Mr. Moreno seconded the motion. Motion carried. Vote unanimous. 8. Consider and make recommendation: On a request from Sue Ann & Richard L. Cherrine for a Specific Use Permit for an additional retail space at 530 Main St. Mr. Youngblood reviewed the application with the Commission and stated the applicant was requesting a specific use permit to allow a portion of retail space to be used as a temporary dwelling due to the proprietor's disabilities and illness, and to improve quality oflife. Mrs. Sue Ann Cherrine was present and stated to the Commission there would be 460 square feet of retail space and 900 square feet of temporary living quarters. Following review and discussion, Mr. Wallace moved to approve the request subject to the Specific Use Permit being only for the current occupant (Sue Ann and Richard L. Cherrine). Mr. Moreno seconded the motion. Motion carried. Vote unanimous. Chairman Richmond asked to move agenda items 9, 10, 11 and 12 to be considered before agenda item 19, due to the applicant not being present at this time. Planning & Zoning Minutes October 22, 2002 Page 2 of7 Chairman Richmond also asked that agenda item 14 be heard prior to item 13. He requested the site plan be reviewed prior to the preliminary plat. 14. Consider and Take Appropriate Action: On a request from Don & Peggy Larson for a site plan approval on Stars Dance Studio. Mr. Sommers removed himself from the discussion and voting on agenda items 14 and 15, due to a personal conflict. Mr. Youngblood stated the applicant has paid escrow for paving and drainage improvements to Borgfeld Road. He also stated the applicant was requesting one 50 square foot sign. Mr. Evans voiced concerns of the lack of landscape and fencing. Ms. Briscoe asked the applicant if they were willing to include additional landscaping to the site plan. The applicant stated yes. Following review and discussion, Ms. Briscoe moved to approve the request subject to additional landscaping and irrigation being provided adjacent to the building. Mr. VanDine seconded the motion. Motion carried. Voting Aye: Ms. Briscoe, Mr. Van Dine, Mr. Evans, Mr. Wallace and Chairman Richmond. Voting Nay: Mr. Moreno. 13. Consider and Take Appropriate Action: On a request from Don & Peggy Larson for preliminary plat approval on Buffalo Flats Subdivision. Mr. Youngblood reviewed the application stating the intended use would be for a dance studio. He also stated the flood plain designation would more than likely be eliminated once street improvements have been made. Chairman Richmond asked the applicant if they were aware that the proposed driveway would be affected by water flow and possible flooding until the paving and drainage improvements were made on Borgfeld Road. The applicant stated they were aware of the situation. Following review and discussion, Mr. Van Dine moved to approve the request. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. Mr. Sommers returned to the table. Chairman Richmond asked to move agenda item 15 and be considered before agenda item 19. 16. Consider and Take Appropriate Action: On a request from on a request from Mr. & Mrs. Levesque for site plan approval of Ace Roormg. Mr. Youngblood reviewed staff comments with the Commission and stated the application is necessary due to the property being vacant for more than six months. He stated the applicant is requesting a 292 square foot sign, a variance for the elimination of sidewalks adjacent to IH 35 Frontage Road, a variance Planning & Zoning Minutes October 22, 2002 Page 3 of7 for the side yard setback due to location of existing building and a variance III the landscape requirements due to the excessive overhead utilities. Mr. John Levesque was present and addressed issues that included: the pole sign, the septic system with lateral lines and verified shrubbery will be planted as noted on the site plan. Mr. Evans asked for height and dimensions of the sign. Mrs. Ressie Levesque stated the sign would be approximately 30- feet in height. She also stated she contacted Guadalupe County with regards to the licensing of the septic system. Ms. Briscoe asked that the four Crepe Myrtles be planted prior to a certificate of occupancy. Following review and discussion, Mr. Van Dine moved to approve the request. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. 17. Consider and Take Appropriate Action: On a request from Troy Breedon for a sign variance approval on Valvoline. Mr. Sommers moved to remove this item from the table for further discussion and action. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. Mr. Youngblood reviewed the request with the Commission stating this item was tabled at the September 10, 2002 meeting. The variance request was for a wall and free-standing sign. Mr. Troy Breeden was present to address the Commission. He stated that he has a pole sign already constructed, which conforms to the code, but would like to convert the sign into a monument sign that exceeds the size allowed. Chairman Richmond asked the applicant if having the pole sign already constructed has caused the hardship. The applicant stated yes. Concerns included dimension of signs, current signs adjacent to the property, and costs. Following review and discussion, Mr. Moreno moved to approve the request as follows: 1. Monument sign not to exceed 60.28 square feet. 2. Wall sign not to exceed ninety (90) square feet. Mr. Van Dine seconded the motion. Voting Aye: Ms. Moreno, Mr. Briscoe, Mr. Evans, Mr. Richmond, Mr. Van Dine and Mr. Sommers. Voting Nay: Mr. Wallace. Motion carried. 18. Consider and Take Appropriate Action: On a request from Southwest Signs for a sign variance on the SAS Shoemakers proposed new sign. Mr. Youngblood reviewed the request with the Commission stating the request is for variance to increase the square footage of the existing sign by approximately ninety (90) square feet. The existing pole would remain and the height would be the same. Planning & Zoning Minutes October 22, 2002 Page 4 of7 Mr. Gregory Burkett was present and stated the proposal would be an updated, modern sign and remove the electronic portion of the sign. The sand blasted wood finish and new technology would allow for the sign to illuminate at night. Following review and discussion, Mr. Wallace moved to approve the request subject to: 1. The overall sign not to exceed three hundred thirty (330) square feet. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 9. Consider and Take Appropriate Action: On a request from Don McCrary and Associates for a preliminary plat approval on Jonas Woods Unit 3. Mr. Youngblood reviewed the request with the Commission and stated there are eighty (80) single- family lots on the preliminary plat. Mr. Larry Aiken discussed access easements to allow right-of-entry to common areas for the homeowners. He stated Block I, Lot 35 (common area) will be eliminated and the land would be divided into Lots 15 and 14. Common areas will have paved access easements for the homeowners and will be fenced and gated for limited access. He stated the bridge crossing the common area at Jonas Drive will be a 100-year flood plain drainage structure. Mr. Evans voiced concerns for thoroughfare cross access to adjacent properties. Staff stated the thoroughfare is not on the Comprehensive Plan. Following review and discussion, Ms. Briscoe moved to approve the request. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 10. Consider and Take Appropriate Action: On a request from Don McCrary and Associates for a preliminary plat approval on Jonas Woods Unit 4. Mr. Youngblood reviewed the request with the Commission and stated the request is R-5 zoning calling for forty-seven (47) single-family lots and three (3) open space lots to be maintained by the homeowners association. Mr. Larry Aiken was present and stated the twenty (20) foot front yard setback would be on the final plat. He also discussed common areas, which are to be maintained by the homeowner association. Transplanted trees have been placed in the common areas. Following review and discussion, Mr. Moreno moved to approve the request. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 11. Consider and Take Appropriate Action: On a request from Don McCrary and Associates for a preliminary plat approval on Wynn Brook Unit 3. Planning & Zoning Minutes October 22, 2002 Page 5 of7 Mr. Youngblood reviewed staff comments with the Commission and stated the proposed subdivision has sixty-nine (69) single-family lots. He also stated the greenbelt areas are within the 100-year flood plain and parkland fees will be paid at the time of final platting. Mr. Larry Aiken stated the bridge crossing the common area at Cloudy Brook will be 100-year flood plain drainage structure. Following review and discussion, Mr. Moreno moved to approve the request. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 12. Consider and Take Appropriate Action: On a request from Don McCrary and Associates for a preliminary plat approval on Wynn Brook Unit 4. Mr. Youngblood stated the proposed subdivision has sixty-one (61) single-family lots and stated the subdivision needs to show a second point of access at Silver Oak for a health and welfare concern. Mr. Larry Aiken stated when the master plan was approved, the connection through Silver Oak was not required. He suggested a crash gate for emergency access and a pedestrian access walk-way. Councilman Greenwald stated originally the Oak Forest property owners did not want the access at Silver Oak, but with development occurring and a new school in the area, he suggested the property owners be aware of the proposed access connection. Following review and discussion, Mr. Moreno moved to approve the request. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 15. Consider and Take Appropriate Action: On proposed changes to Article XI, Platting. Mr. Youngblood reviewed the recommended changes to the Unified Development Code, Article XI with reference to minimum diameter of cul-de-sacs, sidewalks, islands in roadways and adding CCMA coordination statement. The Commission concurred the following: 1) roadway island and cul-de-sacs will be considered on an exception basis; 2) cul-de-sacs shall have a minimum diameter of 100-feet; 3) sidewalks shall be five (5) feet in width; and 4) the CCMA statement will be added. Mr. VanDine moved to call a Public Hearing and make recommendations for any changes to the UDC, Article XI, Platting for the next available Planning and Zoning meeting. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. 19. Consider and make recommendation: On the Annexation plan. Planning & Zoning Minutes October 22, 2002 Page 6 of? Mr. Youngblood reviewed with the Commission the proposed areas to be annexed. Councilman Greenwald reviewed City Council's concerns about city services in the designated areas and the number of acres the City could annex annually. Following review and discussion, Mr. Van Dine moved to table this item for further review. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. 20. Items by Commissioners and City Planner: Mr. Youngblood stated Walgreen's will be replacing the dead trees. GVEC has issues with the trees within the utility easement at Good Shepherd Church. Staff would like the trees to be relocated on their site. Councilman Greenwald stated the water line is currently 1 ~ months late on the contract. City has issues with grading of drainage ditch and how to include it into the contract. 21. Adjournment: There being no further business, Mr. Van Dine moved to adjourn the meeting at 10: 16 p.m. Mr. Moreno seconded the motion. Motion carried. Vote unanimous. rtoJJWl Chairman, Planning and Zoning Commission , ~ol!J9 Recordin Secret , Ci of Schertz Planning & Zoning Minutes October 22, 2002 Page 7 of?