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09-10-2002 CAPITAL RECOVERY ADVISORY COMMITTEE SEPTEMBER 10, 2002 The Schertz Capital Recovery Advisory Committee convened in public hearing on September 10, 2002 at 6:30 p.m. in the Municipal Complex at the Bob Andrews Conference Room, 1400 Schertz Parkway, Schertz, Texas. PLANNING & ZONING COMMISSION David Richmond, Chairman Ernie Evans, Vice-Chair Ken Greenwald, ex-officio Tony Moreno Keith VanDine Joyce Briscoe Gary Wallace William Sommers CITY STAFF Ron Youngblood, City Planner Misty Nichols, Recording Secretary Ed Ford, Ford Engineering John Bierschwale, Public Works Dir. COMMISSIONERS ABSENT None OTHERS PRESENT Robert Brockman, 4505 Grand Forrest Robin Tutschke, 17460 IH 35N #160 Don McCrary, 323 Breesport, SA, TX Rhonda Jahns, 5808 St. Andrews, Cibolo K.L. Jones 12002 Warfiled, SA, TX Bob Lee, 5812, St. Andrews, Cibolo 1. Call To Order: Chairman Richmond called the meeting to order at 6:30 p.m. 2. Public Hearing: On a request from the Public Works Department to consider the land use assumptions that will be used to develop a capital improvements program pursuant to which impact fees may be imposed for new expanded water and/or wastewater service extensions or connections to the municipal utilities system. Mr. Bierschwale explained to the commission that the city has recently annexed Northcliffe and Scenic Hills. GBRA does not have the capacity to service the growth of this area. They are currently looking to add 350,000 gallons of treatment with plans to discharge it into the dry Comal River. The City is going to make a counter proposal to GBRA that they expand the plant capacity to one million gallons. At which point, the city would build a sewer treatment plant and ask GBRA to assume its operation. The city currently charges a $1,300 impact fee per service at time of development. The proposed rate is $1,794 for each service. Anything that is not used by NBU or CCMA will be applied to the new sewer treatment plant. Planning & Zoning Minutes September 10,2002 Page I of5 Currently, CCMA charges a sewer rate of $985 per service. The fee includes all development in that zone. The proposed rate of $1,794 per tap will help with development south of town. A large development needs to be brought into this area in order to help with the costs involved. An impact fee study has been attached to these minutes. Mr. Brockman was present to address the Commission and asked about funding for new wastewater sewer plant. There being no one else to speak on this matter, Chairman Richmond closed the Public Hearing. 3. Consider and Take Appropriate Action: On the above public hearing for water/ wastewater impact fees. Following review and discussion, Mr. Moreno moved to forward the recommendation of approval on the request from Public Works to the City Council. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. Attached are the figures of the impact fee analysis. Chairman Richmond adjourned the Capital Advisory meeting. The Schertz Planning and Zoning Commission convened in regular session following the Capital Recovery Advisory meeting. 4. Approval of Minutes: For the meetings of April 9, 2002, May 28, 2002, June 11,2002, June 25, 2002, July 09, 2002, July 23, 2002. Mr. Moreno moved to approve the minutes of the April 9, 2002 meeting. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. Ms. Briscoe moved to approve the minutes of the May 28, 2002 meeting. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. Mr. Sommers moved to approve the minutes of the June 11, 2002 meeting. Mr. Moreno seconded the motion. Motion carried. Vote unanimous. Mr. VanDine moved to approve the minutes of the June 25, 2002 meeting. Mr. Sommers stated that the minutes reflected that he would not be available from June 19-28, 2002. This should be stated as July. Ms. Briscoe seconded the motion. Motion carried. Vote unanimous. Mr. Evans moved to approve the minutes of July 9, 2002. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. Mr. Van Dine moved to approve the minutes for July 23,2002. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. Planning & Zoning Minutes September 10, 2002 Page 2 of5 5. Status of Final Plats: There were none at this time. 6. BOA Actions: The requests of Mr. & Mrs. Ruhl, Mr. & Mrs. Young, and Mr. & Mrs. Fluke are scheduled for the Board of Adjustment meeting on September 23, 2002. 7. Citizen Input Other than Agenda Items: Mrs. Rhonda Jahns was present to address the Commission with regards to a drainage issue adjacent to her property on St. Andrews and was also concerned about a sales trailer located in the subdivision. Mr. Bob Lee addressed the Commission to state the drainage issues brought up by Mrs. Jahns needed to be addressed. He was also concerned that the subdivision was marketed for "adults", yet children live within the subdivision. Mr. Brockman suggested that this complaint should be brought to the City Council meeting. Mr. McCrary addressed the Commission asking for procedures to replat Windy Meadows, Unit 4 to eliminate the rear easements and make a IS-foot front yard utility easement. Staff will meet with Mr. McCrary. Mr. McCrary explained that the Jones Subdivision would be submitted and asked if the Commission would give any comments on this subdivision before submittal. Mr. Evans questioned the drainage in the subdivision. Mr. McCrary explained that the flood plain would not be changed. Changing the flood plain into a channel would consist of a Letter of Map Revision (LOMAR) submitted to the Federal Emergency Management Agency (FEMA). 8. Consider and Take Appropriate Action: On a previously disapproved request from Good Shepherd Catholic Church for a sign variance at 1059 Live Oak Rd. (SV#4-02) Mr. Youngblood reviewed the Commission on this request for a monument sign. Concerns included the size of the sign and the current guidelines in the Unified Development Code. Following review and discussion, Mr. Wallace moved to approve the request. Mr. Moreno seconded the motion. Voting aye: Chairman Richmond, Mr. Evans, Ms. Briscoe and Mr. Wallace. Voting nay: Commissioners Mr. VanDine and Mr. Sommers. Motion carried. 9. Consider and Take Appropriate Action: On rezoning various areas in the city in order to achieve an appropriately zoned city. Planning & Zoning Minutes September 10, 2002 Page 3 of5 Staff has recognized various zoning conflicts with the current zoning map. A suggestion was made to allow the staff to research the map and compare it to the ordinances that established the current zonmgs. Commissioners provided information and suggested corrections. Mr. VanDine moved to table this item to the next available meeting. Ms. Briscoe seconded the motion. Motion carried. Vote unanimous. 10. Consider and Take Appropriate Action: On a request from Mentro LLC. for a variance to the sign ordinance on Valvoline at 3901 FM 3009. (SV#5-02) Mr. Youngblood reviewed staff comments with the Commission and stated that the applicant is requesting to modify his low profile monument sign. Commissions reviewed and discussed amendments to the Unified Development Code for signage, and the need for creating a Sign Board. The Commissioners stated a 90 square foot sign is too large for a monument sign. They stated that a representative for this request should have attended this meeting so he might have been able to provide further information. Ms. Briscoe moved to table the request for further review. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. 11. Consider and Make Recommendation on an annexation strategy for the city. The Commission stated that this agenda item should be moved to another evening. Mr. Moreno moved to table this item to the next available meeting. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. 12. Discussion on reducing the length of the minutes. Ms. Briscoe stated that the reason for having this agenda item added was to try getting the minutes reduced. By reducing the amount of comments made, this might make the process of producing minutes easier for staff. The Commission asked Staff to place a priority on the completion of the minutes. 13. Items by Commissioners and City Planner: Mr. Van Dine suggested that if the applicant is not present at the meeting, the item should be tabled. Planning & Zoning Minutes September 10,2002 Page40f5 Ms. Briscoe agreed with Mr. Van Dine. She also mentioned that there was a sign on the light pole of the Quix on FM 3009 and Borgfeld Road. Mr. Evans asked staff about re-appointments of Commissioners. Chairman Richmond stated he would attend a City Council meeting to speak on behalf of the Planning and Zoning Commission. 14. Adjournment: There being no further business, Chairman Richmond adjourned the meeting at 10: 15 p.m. rt~J\J~-L Chairman, Planning and Zoning Commission If you require additional details of this meeting please contact the planning department. Planning & Zoning Minutes September 10, 2002 Page 5 of5