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LAB 08-07-2006 e SCHERTZ PUBLIC LIBRARY ADVISORY BOARD (LAB) MINUTES The LAB met on August 7, 2006 with the following members present: Patti Lovelady Margaret Riley Barbara Ricks Laura Wilson Simone Bailey Mary McAllister Melissa Uhlhorn Gail Douglas Michael Carpenter Guests: Mr. Brockman Mr. Mueller e Minutes: Minutes for the June meeting were presented. Simone moved to accept the minutes with the following corrections: add the word "value" of prizes, Amazing Ray was part of the summer program, and Charlie and the Chocolate Factory is the August movie. Barbara seconded. Motion carried. Treasurer's Report: Barbara presented the report. Simone moved to approve and Laura seconded. Motion passed. Margaret moved to transfer $5000 from the cash account to the investment account. Simone seconded. Motion passed. Citizen Comments: Mr. Brockman asked ifthere was a policy concerning tutors using the library to provide their services and receiving pay. Melissa reported that library policy says that library computers/library space are not for business purposes. Also there are 4 light bulbs in the parking lot that are not working. Gail and Melissa have called but Montemayor Electric is uncertain about the warranty. Librarians' Reports: . The stats were as follows: June --29,780 circulation and 427 cards issued July - 28,277 circulation and 433 cards issued (on July 5th 2,327 items were checked out. an~ 1,361 pa~rons ~isit:d the library) . . . iJ)rtlor'~e~ U) This year's cIrCUlatIOn IS 7% above last year at thIS tIme. ~,,'(' ,;Lll ~t'Iol-~$ . The annual funding request has been submitted to County Commissioners Court. ~This year's request is for $348,000. Things usually go smoothly but this year there is some disagreement between several of the commissioners and the judge as the amount of funding. Several commissioners agreed to the total amount but others suggested a lesser amount. Melissa and Gail are requesting that board members attend the meeting tomorrow a.m., August 8, at lOin the County Administration building in Seguin. . Summer Reading Program - 927 children enrolled. The on-line registration was successful. $795 was spent. Approximately $300 in cash donations was received along with other numerous donations. There is a Summer Reading Program Survey on-line. . Melissa checked with the Fire Marshall about building occupancy. He has advised that occupancy limit is approximately 75 in the Children's Room and 250 maximum in the building. . The float received a 2nd place trophy in the 4th of July Parade. . New computers bought with Lone Star money have been installed. Now we are in need of a new server. Melissa and Nicki are working with Web Head on a new web page. . The city of Cibolo is contributing $20,000 to the library for their citizens. . Next month the local Hermannson's Lodge is sponsoring a Bowl-a- Thon. Proceeds will be donated to the library. Their Grand Lodge will match up to $500. . Cibolo Fest is August 26th and Melissa will be doing storytelling. . The library earned $300-$400 from the book fair. e . Lap Sit will be renamed Tiny Tots. Story time will begin in September. . Survivor Schertz will be the name ofthe winter program. . Art Works wants to come once a month and do a crafts program during story time. Nicki will coordinate with them. . Dinosaur George wants to put up a dinosaur exhibit in the Civic Center. The display would be for 5-7 days in January. The small room might be used for a fund raiser such as a dinosaur dig. Gail will advise us if plans for the display are accepted by the city. In December, Billy Keene's Santa paintings will be displayed in the Civic Center. e Committee Reports: none Old Business: . New library update - Bonds are being sold this month. This is the only project that will be funded in full at this time which means that a new library could be completed in approximately 12-14 months. The building site will be announced soon. . Cell phone donations will be placed on the agenda as Carl was unable to attend the LAB meeting. New Business: . Mary moved that Margaret continue serving as Library Board Lay Representative to AALS. Barbara seconded. Motion passed. Mary moved that Laura serve as alternate representative and Simone seconded. Motion passed. . Gail reported that Melissa and Nicki each received a "nice" raise. ($10,000) Margaret made the motion to adjourn. Simone seconded. Motion carried. e The next LAB meeting is scheduled for Monday, September 11,2006 at 7:00 p.m. e TREASURER'S REPORT FOR JULY 2006 . CASH ACCOUNT Balance Forward $ 11,831.28 Income - Bookstore $ 575.01 Memorial Donations (AW) $ 25.00 Miscellaneous Donations $ 17.35 Bank Interest $+ 47.42 $ 664.78 $+ 664.78 Disbursements - Bookstore Sales Tax $- 123.65 - Lib/Swank $- 285.50 409.15 $- 409.15 Ending Balance $ 12,086.91 . INVESTMENT ACCOUNT Balance Forward June Interest Ending Balance $ 17,492.50 $+ 77.87 $ 17,570.37 .