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LAB 03-07-1988 '" " " " LIBRARY ADVISORY BOARD MINUTES The Library Advisory Board met in regular session on Monday, March 7, 1988, at 7:30 p.m. Members present: Earl Hartzog, Chairman Mary McAllister, Vice Chair Connie Brison, Secretary Julie Parr, Treasurer Ruth Tienor Marge Smith Margaret Riley Tony Paulson Ex-Officio - Gail Douglas, Libr. Aggie Aguilar, City Council Rep. Visitors present: Don Lanier Don made numerous fund-raising suggestions and supplied a list of same. He also offered contact names for carnival activities. Earl presented him with a gift certificate in appreciation for his time as our auctioneer. Don reiterated that he wanted to be strictly a volunteer in the future and wanted nothing but the good time he had by ~elping. minutes. Ruth moved to accept the minutes, and Julie Connie presented the seconded. Motion passed. Julie presented the treasurer's seconded. Motion passed. report. Ruth moved to accept it, and Margaret LIBRARIAN'S REPORT Stats: Resident cards issued ~on-resident cards User fees Reciprocal cards Reported by Gail: The Collection stands at: Adult, 9617; YA, 1145; Juvenile, 3573; Filmstrips, 133. We have apparently lost three volunteers, so there is a need there. Gail and Earl took care of the majority of the thank-yours to contributors for the dance/auction. A list was circulated among LAB members in order to add any persons possibly missed. A volunteer provided a few pictures of the groundbreaking for the scrapbook. The district coordinator says that SPL has the highest turnover rate of the 35 libraries in our district. Books are being used! Gold star to our staff! The genealogy group wants to use the Courtney Room for their meetings. Because of our policy on meeting room fees, their wants and needs, etc., it was decided . that the geneology group should be invited to our April meeting so that all can be discussed. Because of our policy ~equlations a gentleman from the Seven Day Adventists was denied use of the meeting room for a seminar. Discussion followed about our policy on meeting room fees. This matter is at the librarian's discretion and interpretation as to whom should be charged. ,85 33 1 o Fines, lost Copier fees Attendance Circulation books, donations $230.60 $156.30 2733 4643 "\ .. '- LAB members received copies of the most recent Texas Library Trustees Manual. Commissioner Brannon has some concern about Schertz representation on the Guadalupe County Library advisory board. Our library is charged with serving the unincorporated portion of the county. We do allow services to everyone in the county. It was again suggested that we ask the city councils of Cibolo and Marion for support money for this service. FINANCE Earl encouraged the finance committee to prepare a budget soon. PUBLIC RELATIONS Connie reported that a general letter-to-the-editor thank-you had been in both local papers for the dance/auction. Book sale posters have been ordered. Book sale flyers were made available for LAB members to take. Connie called several San Antonio portable sign dealers for book sale publicity. Because of recent San Antonio regulatio.ns, none were interested in donating signs for our use. The least expensive sign rental .was $60.00 for the month prior to the sale. No action was taken. Local, sign companies do not handle portable signs. Mary will check with Bill Little to see if we might borrow his sign. We will also contact Cibolo Bank, Sonic, DQ, and Pizza Hut for public1ty on their signs. Julie said that the city employee paycheck had a place for announcements that we might try. BUILDING Earl reported that the addition construction is proceeding satisfactorily. We will probably get a $300.00 rebate from Ed Kuempel's steel company. OLD BUSINESS Mary will contact the NHS'or the Key Club at Clemens to help haul books to the community center on Wednesday afternoon before the book sale. Margaret had the certificates of appreciation for Fred and Gene. Letters signed by Earl on behalf of the LAB were read and approved for inclusion with certificates.' There was discussion about how to get more people out for the dance/auction. Our profits were better this year, but more attendance is desirable. Mary reported that an additional $117.00 would be forthcoming from funds collected by Liz Mueller. On Saturday, June 11, 1988, there will be an open house in honor of the Library's ten-year anniversary. Birthday cake will be served during the normal Saturday operating hours. Perhaps during the week prior balloons and anniversary bookmarks can be distributed to patrons. Having a large plywood birthday card for patrons to sign was suggested. We will discuss the matter further at the next meeting. Other suggestions included having printed napkins and a proclamation from the mayor. We still want to use Mary's suggestion of a beach scene and books for the July 4th parade entry. We need a flatbed truck.. Earl may know someone who can provide one. NEW BUSINESS On Sunday, April 17, 1988, the Rotary Round-Up will take place. Earl was contacted and requested the nacho sales for us. This event will be held at the Bluebonnet, most likely inside. Mary moved that we pursue the Rotary Round-Up possibilities. Ruth seconded. Motion passed. The LAB decided to send Gail to the national A.L.A. convention in New Orleans in July. Connie moved to adjourn. Margaret seconded. Motion passed. 17 j? ~VYU,'C-' ~~,.-J Connie Brison, Secretary " . March '7, 1988 TREASURER'S REPORT FOR FEBRUARY 1988 CASH ACCOUNT PREVIOUS BALANCE INCOME Fine Money/Copier Fees Donations Guadalupe County Budget Allotment Arts & Crafts Show Dance & Auction Proceeds Change from cashing CD DISBURSEMENTS Hopps - Meeting Room Tv Ace Plumbing Tamarac County Budget Allotment to CD . PRESENT BALANCE (2-29-88 ) CD Cashed ($28263,00 plus $124,05 Interest) County Budget Allotment CD Purchased (2-12~88) In Cash Account $ 3725.07 $ 22J-.70 75.00 1437.50 15.00 1479.25 .5....5.. $ 3229.00 $+ 3229,00 $ 330,00 30.78 71.00 1437.50 $ 1869,28 $- 1869,28 $ 5084,79 $ 28387.05 $+ 1437.50 $ 29824.55 $- 29824,00 $ .55 ." . 1988 DANCE & AUCTION INCOME Tickets, Food, Drinks & Donations $ 457.75 Auction 2854.00 $ 3311,75 $ 3311. 75 DISBURSEMENTS Band $ 250.00 Food & Drinks 38.25 Tickets & Posters 35.00 Beer License 30.00 Auctioneer Gift 100.00 $ 453.25 $- 453.25 PROF-IT $ 2858.50 . DISTRIBUTION " , SCHERTZ HUMANE SOCIETY $ 1429.25 SCHERTZ PUBLIC LIBRARY ,. $ 1429.25 d .