LAB 06-06-1988
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LIBRARY ADVISORY BOARD MINUTES
The Library Advisory Board met in regular session on Monday, June 6, 1988, at
7:30 p.m.
Members present:
Earl Hartzog, Chairman
Mary McAllister, Vice Chair
Julie Parr, Treasurer
Marge Smith
Margaret Riley
Ruth Tienor
Ex-Officio - Gail Douglas, Libr.
The minutes were presented. A correction was made in spelling; Cale is the proper
spelling of the realtor's last name who may be a LAB candidate. Margaret moved to
accept the cbrrected minutes, ,and Marge seconded. Motion passed.
Julie presented the treasurer's report. Mary moved to accept this report, and
Marge seconded. Motion passed.
LIBRARIAN'S REPORT
Stats:
Resident cards issued:
Non-resident cards
User fees
Reciprocal cards
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88
84
1
3
Fines, etc.
Copier fees
Attendance
Circulation
$181.45
$ 92.65
2681
4023
Reported by Gail:
The Collection stands at: Adult, 10,311; YA, 584; Juvenile, 3,811; Filmstrips,
GVEC has brought a geothermal pump report for our perusal. Bob Schwartz said
that the library's duct work is improperly set up, hence the problem of the
workroom always being hot.
Gail has information on working with library boards. She did not contact
Donald Cale because this info states that we should diversify members regarding
race, sex, age, etc.
Summer reading club begins next Wednesday and runs for six weeks.
Sick leave has at times been a problem. Both paid clerks called in sick during
the same week. One has used her alloted sick day each month for seven months.
The meeting room problems with time conflicts, carelessness of those using the
room, and lack of time for library-sponsored events seem to be relentless. Mary
and Margaret recommended that non-library programs should be booked:~ore than
one week in advance. Discussion also suggested that those groups that are
careless with library facilities should be denied use of the meeting room. The
denial would not constitute discrimination because their carelessness would be
just cause.
Gail passed out survey sheets tallied from library patrons' responses.
Check Point Security Systems will send a rep to a LAB meeting to answer our
questions about safeguarding our materials. Margaret asked that 3M also be
invited for comparison purposes. (After one year using 3M Alamo Heights H.S.
lost only 17 books.) Earl suggested a security alarm for the front door,
too - not just the main entry doors.
The genealogy section is working well and being used.
Bill Gooch is still coming June 13 to give advice about the addition.
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The luncheon for library volunteers will be the third Monday in July.
We have two new good volunteers. One is a vandalism volunteer doing resti-
tution wQrk; the other is Pia Jarman, a lady with energy and good ideas.
She is willing to sponsor a junior volunteer group and loves to do scrapbooks.
Gail cannot attend the national library convention: in New Orleans; she has
much going on here, plus the meeting topics are not as applicable to her
needs as she had hoped. She will watch for the next Public Librarians Associ-
ation Convention.
Mr. Gonzalez is doing a good job on the shrubs, etc. He is paid from petty
cash. Margaret will keep an eye on the trimming of the pittosporum so that
it is rounded rather than squared off. Mr. Harden says the holly needs top
soil and fertilizer. Earl suggested that Gail submit a work order for these
items.
FINANCE COMMITTEE
This committee will meet after the Five-Year Plan Committee prioritizes
money needs. Discussion ensued about the position of Librarian in the City of
Schertz and its current salary. Consensus held that the Finance Committee should
request a salary increase for paid library staff at an upcoming city council
meeting.
PUBLIC RELATIONS
It was noted that Connie had submitted an article to the newspaper about
recent action in LAB meetings.
BUILDING AND PROPERTY
It was reported that the city water department extended the sprinkler system
into the new addition area.
OLD BUSINESS
The Library's tenth anniversary open house will be held on June 11th, 10 to 4.
Mary will get a cake from a lady in Live Oak. We can run to Wuest's for cookies
if necessary. The hospitality table will be in the Courtney Room with cake, coffee,
tea, punch, etc. LAB members should help host when they can. Mary will begin at
10:00 a.m., Margaret will come at 11:00, and Gail will be there all day. Gail
will call Don Drake for newspaper photos.
Mike at Big M's will provide a trailer and truck for our float free of charge.
We will meet Sunday night, July 3rd, at 7:00 behind the Library to do the skirting.
We will complete the top of the float at 8:00 a.m. on the 4th; The parade starts
at 10:00 a.m. We must line up at 9;15 a.m. at Clemens High School. Wording on
the side shall be: READING IS FOR EVERYONE ANYWHERE.
The city has three cable TV free installations, which is already over the
normal limit. LAB members agreed that the Library should have such a hook-up.
Commissioner Jim Brannon could not attend our meeting to discuss our request
for funds from the county. Commissioner Brown is really the library authority,
but he was attending another meeting. Gail and Earl went to a commissioners'
court meeting today which was mostly about the Seguin library. Their by-laws of
1975 made them an independent committee. The county and the City of Seguin
established this committee in the 1960's. Commissioners' Court passed a motion
today rescinding the 1975 motion. Then the county judge recommended a joint meeting
of the Seguin library people, this committee, and a representative from Schertz
Library.
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There was discussion about filling the vacant LAB positions. Ruth suggested
Gerald Thurman. Earl again recommended Gordon Davis, who is a senior citizen.
Jim Schriver, president of the Schertz Business Club, has expressed an interest.
Merle Ruth Behne is a senior citizen that taught the genealogy classes. She told
Connie that she is eager to serve on the library board. Earl also asked Gail
to obtain the Planning and Zoning volunteer applicants from steve Simonson as
possible contacts.
We will manage all three ticket booths at the city park from 8 to 9 p.m.
on July 4th.
NEW BUSINESS
Randolph Library is weeding, and we should watch for their auction.
The July meeting of LAB will be on the second Monday of that month.
Schertz City Council was approached for $500.00 to help fund the Guadalupe
County Literacy Council. During discussion the LAB members felt that the money
should be spent on ~ppropriate books for here that pupils can use in Schertz
Library.
Earl submitted his letter of resignation from the Schertz Public Library.
Advisory Board. Mary will now move from Vice Chair to Chairman. Earl was
recently elected to the Schertz City Council. He reviewed his goals for the
library and how many had been met during his five months as board chairman.
Julie moved that the meeting be adjourned. Margaret seconded. Motion passed.
Notes taken by Ruth
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June 6, 1988
TREASURER'S REPORT FOR MAY 1988
, CASH ACCOUNT
PREVIOUS BALANCE
INCOME
Fine Money/Copier Fees
Donations
Users Fees
Guadalupe County Budget Allotment
Change from bashing CD
.$ 156,00
60.00
15.00
1437.50
_-----'- 35_
.$ 1668,85
DISBURSEMENTS
R, J. Sheppard - Picture Book Shelves $
Baker & Taylor - Books
Book Sale Cleanup Payment
Elder'~3 Audio
County Budget Allotment to CD
PRESENT BALANCE
(6-6-88)
CD Cashed ($6920.00 plus $37.85 Interest)
County Budget Allotment
CD Purchased (5-16-88)
To Cash Acc01.,mt
592.00
435.83
20.00
45.47
1437,50
$ 2530.80
$ 5865,67
$+ 1668.85
$- 2530.80
$
5003.72
.....
v"
$ 6957.85
$+ 14~7,50
$ 8395.35
$- A395.00
0.35
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517 Pecan Drive
Schertz, Texas 78154
Schertz Library Advisory Board
608 Schertz Parkway
Schertz, Texas 78154
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Dear Board Members
This is to verify my resignation from the Library Advisory Board
effective June 6, 1988.
C2j!(f:lvl~
EARL P. HARTZOG ~ - {
Schertz City Counci 1
Place 1
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