LAB 04-02-1984
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LIBRARY ADVISORY BOARD MINUTES
The Library Advisory Board met in regular session on Monday,
April 2, 1984, at 7: 30 pm 0
Members present were:
Tony Paulson - Chairman
Ruth Tienor - Vice-Chairman
Doris Courtney, Secretary
Julie Parr, Treasurer
Margaret Riley
Fred Ross
Fred Dominguez
Sharon Rickets
Ex-Officio - Gail Douglas
Adolph Aguila.r
Fred Ross moved the minutes be approved a,s corrected. Julie
seconded.
Ha.rriett Lipps submitted a letter of resignationo
TREASURER'S REPORT (see attached)
Book Sale proceeds = $1104.05
LIBRARIAN'S REPORT
Julie reported: Resident - 108
Non-Resident - 13
User's Fees - 4
Fines - $136.43
Circulation - 2898
Copier - $31.15
Gail reported: Adult - 7099; young adult - 1159; juvenile - 2561
Plan for archives for Schertz/Ci bolo area of Texas. Mr 0 Gilmore
wants Schertz to apply for location (19 counties involved). City
can probably come up with 3 acres of land. Consensus of the board
to send a letter to the city showing support for applying for
archives.
Gail priced some typewriters ($1100 - $900)0 We are going to look
for two typewriters - $500 eacho
FINANCE
Julie met with Gail to discuss the budget. It was:
Book budget - $5000-5500
Meetings & Travel - $400-500
Periodicals - $400-500
Audio Visual - $100-500
Part-time Clerk - 10 hours a week (Margaret suggested 20 hours)
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The budget was discussed and the board came up with the following:
Fred Ross moved that we submit to the city an iden tical budget
for this year a.s last year's. In addition to ask for a 20-hour part-
time clerk a,t minimum wage and a $1200 increase in the Librarian's
sa,lary. Sharon Rickets seconded 0 All in favor.
It wa,s decided to a.sk for subscription donations foc periodicalso
$700 was made from the county/western dance. Ruth made a motion
that $300 go towards Audio Visual; $100 toward travel and the rest
in the General Fund. Fred Ross seconded. All in favor.
BUILDING
Air conditioning in meeting room is working (Fred Ross reported).
Plumbago's were put in. Seven pi ttosporum replaced. Margaret
replaced landsca,pe timber. Certificates of appreciati on given to
people helping with landscaping.
POLICY
Margaret reported on recommendati ons to change by-laws (which need
to be retyped).
BOOK SALE - Doris will send a Thank You to Mike DeLeon for hauling
books and for cleaning.
Margaret and Gail will attend the Texas state Library Board Convention
this week.
Building Committee will set goals up.
NEW BUSINESS
Discussion on maintenance (grass). Water fountain sheered off.
Tony made a motion to adjourn. Julie and Sharon seconded.
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TREASURERS REPORT FOR BARCH 1981t
GENERAL ACCOUNT
PREVIOUS BALANCE
INCOME
From CD to pay for copy machine
Fine Money
Users Fees (1@ $10.00 & 1@ $ 15.00)
Change from cashing CD
$ 2995.00
96.08
25.00
.79
~t 3116.87
DISBURSEHENTS
Payment for copy machine $ 2995.00
Users Ii'ees to CD ~.O.OO
ABE Corp. (starter kit for copier) 108.85
$ 3143.85
Present Balance (1f--2-84)
CD Cashed ($ 16,374.00 plus $ 115.79 Interest)
Users Fees to CD
CD Purchased
To General Account
,t\ 1920.08
~~+ 3116.87
~t- 31 43. 81)
$ 1893.10
1> 16489.79
1h 40000
~> 16529.79
1~- 13534.00
~> 2995.79
April 2, 1984
The Policy Committee recommends the following ammendments
to the By-Laws:
ARTICLE I. SECTION 2. Delete last sentence and ADD:
Elected officers will start their term at this meeting.
ARTICLE III. SECTION 6. (Page 3 - j.) Delete. It is
recommended that "NO BOARD MElVIBE~S HAVE KEYS. IF MEMBERS
NEED USE OF THE LIBRARY OTHER THAN NORMAL OPERATING HOURS, THEY
ARE TO NOTIFY THE LIBRARIAN AND OBTAIN A KEY FROM THE CITY
DISPATCHER. AT THE DISCRETION OF THE LIBRARIAN A KEY MAY BE
LEFT WITH A BOARD MEMBER WHO WILL THEN ASSUME THE RESPONSIBILITY
OF THE LIBRARY IN THE LIBRARIAN'S ABSENCE.
Duties of Treasurer: Need clarification of "Library
Fund" as stated in Resolution - SECTION V.
~D~lete "f." Responsibility of Librarian.
*'-Delete "g." Responsibility of Librarian as ammended 11/82.
ARTICLE IV. SECTION 2 - b. Budget and Finance Committee.
Change first sentence to read: "This committee shall work with
the Head Librarian for the yearly preparation of the Library's
budget in March for presentation at the City's budget hearings.
Second sentence: They shall also aid in financial planning....
d. Personnel Committee. Discussion on how much of this
is now in our realm since City has its own policies.
See also
Section 1. Executive Committee. ... shall serve in ~eneral
areas of administration and personnel.