SSLGC 08-14-2008MINUTES OF THE
SCHERTZ-SEGUIN LOCAL GOVERNMENT CORPORATION
THE STATE OF TEXAS §
COUNTY OF GUADALUPE §
SCHERTZ-SEGUIN LOCAL §
GOVERNMENT CORPORATION §
On this the 14~' day of August, 2008, the Schertz-Seguin Local Government Corporation
(SSLGC) convened at 1:36 p.m. in the City of Seguin Council Chambers located at 210 E.
Gonzales, Seguin, Texas. The following members being present and in attendance:
Sydney Bauer
Ken Greenwald
Robin Dwyer
Jim Wolverton
Patricia Ramirez
Betty Ann Matthies
Hal Baldwin
President
Vice-President
Secretary
Treasurer
Director
Ex-Officio
Ex-Officio
constituting a majority of the persons appointed to the Board and a quorum for the transaction of
business, and notice of such meeting having been duly given in accordance with the provisions
of Texas law. Also in attendance were:
Alan Cockerell
Don Taylor
Doug Faseler
Susan Caddell
John Schraub
Georgia Hanks
Patrick Lindner
Bill Klemt
John Winkler
Crockett Camp
General Manager
City Manager of Schertz
City Manager of Seguin
Finance Director of Seguin
Water Utilities Manager of Seguin
Administrative Assistant
Legal COUrisel (Davidson & Troilo)
Hydrologist Consultant
Consultant (i,arr)
Consultant/Project Manager
The first order of business was the calling_of the meeting to order.
President Sydney Bauer called the meeting to order at 1:36 p.m.
The second order of business was public comment.
No one addressed the Board during public comment.
The third order of business was approval of the minutes for the board meetnn~ held on July
17, 2008.
Vice-President Ken Greenwald made a motion to approve the minutes of the July 17, 2008,
meeting as written. Director Patricia Ramirez seconded the motion. Upon a vote being
called the motion carried by unanimous decision.
The fourth order of business was presentation of the General Manager's Report -Alan
Cockerell, General Manager.
Mr. Cockerell's written report was included in the board agenda packets. He added the
following items to his written report:
~ Region LMeeting -August 7, 2008. Appointments for expiring terms were conducted.
Two seats were added to the Regional Planning Group. All appointments with the
exception of two positions, small business and large municipality, were filled. A
complete list of all Regional L board members will be provided at the next SSLGC board
meeting.
Gonzales County Underground Water Conservation District {GCUWCD) -August 12,
2008. Normal business was conducted. One board member who recently took office
resigned. According to GCUWCD's bylaws a replacement is appointed. Mr. Bruce
Patterson of Smiley, Texas, was appointed for the Nixon-Smiley area. General Manager
Cockerell stated that he had offered a tour of the Corporation's facilities in Nixon to
members of the GCUWCD board.
Guadalupe County Grroundwater Conservation District (GCGCD) -August 14, 2008.
GCGCD's board meeting will be held at 4:30 p.m., August 14, 2008, which is after the
meeting in progress. A rules workshop is on the board's agenda. At the workshop,
recommendations to better align the District's rules with Chapter 36 of the Water Code
will be addressed. Mr. Cockerell plans to attend the meeting and will advise board
members of any changes.
• Springs Hill Water Supply Corporation. SSLGC staff is working with Springs Hill Water
Supply Corporation staff to resolve Springs Hill's chlorine issue.
• Tour of SSLGC Water Treatment Plant in Nixon. Mr. Cockerell invited board members
to tour the Corporation's facilities in Nixon.
The fifth order of business was presentation of the Treasurer's Report -Susan Caddell,
Finance Director & Alan Cockerell, General Manager.
A copy of the Treasurer's Report was included in the board agenda packets. The report was
prepared by Director of Finance Susan Caddell and reviewed by General Manager Alan
Cockerell. Mr. Cockerell recommended approval of the following report:
a. Financial Statements for nine months ending June 30, 2008.
• Revenues, Expenses and Changes in Net Assets -Combined Statements
$1,037,247 (net income)
Includes water sales billed for the second debt service payment made August 1, 2008,
as well as the expenditure for the first debt service payment in February.
• Revenues, Expenses and Changes in Net Assets -Operating Fund
^ $306,028 (net income)
Universal City has not purchased water this year. During the months of March and
June, Springs Hill exceeded its minimum purchase amount of 15,500,000 gallons.
• Revenues, Expenses and Changes in Net Assets -Construction Fund
^ -$1,081,854 (loss)
• Revenues, Expenses and Changes in Net Assets -Interest & Sinking Fund
^ $1,404,796
Includes I & S rates paid by participating entities for the first three quarters and
first bond payment of the year in the amount of $2,089,536. The second bond
payment was paid on August 1, 2008, in the amount of $1,302,623.
• Revenues, Expenses and Changes in Net Assets -Repair & Replacement Fund
^ $162,080
• Revenues, Expenses and Change in Net Assets -Future Development Fund
^ $70,600
• Revenues, Expenses and Change in Net Assets -Impact Fund
^ $175,597
• Revenues, Expenses and Change in Net Assets -Operating Fund (comparative
statement)
^ $139,504 (net income)
• Working Capital Trend Chart
^ $646,528 (working capital)
b. Investment Report for the quarter ending June 30, 2008.
Ms. Caddell presented the Investment Report for April 1, 2008, through June 30, 2008. Interest
earnings are down from the previous quarter by approximately $26,000. Average interest rates
are down approximately 1.2 percent for the quarter.
c. Reimbursement to the City of Seguin in accordance with the Management Services
Agreement for the quarter ending June 30, 2008.
Ms. Caddell presented the expenditure information for the quarter April 1, 2008, through June
30, 2008. The total amount of reimbursement from SSLGC requested by the City of Seguin for
the third quarter of 2008 is $680,203.
Secretary Robin Dwyer made a motion to authorize reimbursement from SSLGC to the
City of Seguin in the amount of $680,203 in accordance with the Management Services
Agreement. Vice-President Greenwald seconded the motion. Upon a vote being called, the
motion carried by unanimous decision.
The sixth order of business was the Gonzales County Water Treatment Plant Improvement
Proiect -Alan Cockerell, General Manager and Tom Caponi, Bury+Partners.
Mr. Cockerell summarized the progress being made on the Gonzales County Water Treatment
Plant improvement project as follows:
• Filter #3 and #5 rehabilitation is completed and both filters have been placed into service.
Actuators and flow meters on the raw water inlet valves on all 12 filters have been
installed and are functioning properly.
The lime slurry tank is in place and the contractor has installed all pumps, controls and
required connections. The system began to inject lime July 30, 2008. A few problems
were encountered with the dosing pumps and repair parts were ordered. Operators are in
the process of monitoring the software which shuts off the lime injection pump when
wells shut off for any reason. When a lime injection pump shuts off it has to be turned on
manually and the software should be programmed to turn it on automatically. The lime
system should be back on line the week of August 18, 2008. A final walk-through will
be scheduled soon.
The seventh order of business was water level measurements for Gonzales County -Bill
Klemt, Hydrolosist Consultant.
Mr. Klemt's written report was included in the board agenda packets. He summarized the report
as follows:
Carrizo water levels were measured in water-level observation wells which are located in the
vicinity of SSLGC's well field on June 30 and July 1, 2008. Four wells which are located within
SSLGC's well field area have an average water-level decline of approximately 33 feet for the
period August-September, 2002, through June, 2008. The average annual water-level decline for
the same wells, same time frame is about 5.5 feet per year. In Mr. Klemt's opinion the water-
level drawdowns are representative of the dry weather experienced in the area. Mr. Klemt
referred to a map attached to his report which shows awater-level drawdown of 40 feet at the
Ashley South Well (#23). It agrees with an August 2005 report by HDR to SSLGC's board of
directors regarding 2008 GAM computer simulated drawdowns.
The eighth order of business vYas Guadalupe County Expansion Proiect -Alan Cockerell,
General Manager.
President Bauer deferred agenda item eight to Executive Session.
The ninth order of business was Gonzales County Expansion Proiect -Alan Cockerell,
General Manager.
President Bauer deferred agenda item nine to Executive Session.
The tenth order of business was Emer~eney Interconnect Agreement with Garden Ride -
Alan Cockerell, General Manager.
President Bauer deferred agenda item ten to Executive Session.
The eleventh order of business was Off Peak Water Contracts -Alan Cockerell, General
Manager.
President Bauer deferred agenda item eleven to Executive Session.
President Bauer closed General Session at 2: 06 p.m.
The twelfth order of business was Executive Session called under Chapter 551 Government
Code, Subsection 551.071, to seek the advice of its attorney on legal matters relatin tg o the
Board of Director's rights and liabilities under certain contracts, Section 551.072, to
deliberate the purchase of and/or sale of certain real estate and Section 551.074; for
deliberations re~ardin~ a specific officer or employee.
Executive Session was held from 2:09 p.m. to 3:17 p.m.
The thirteenth order of business was to consider and take action as a result of A~encla Item
Twelve.
President Bauer opened General Session at 3:18 p.m.
As a result of Executive Session:
• Agenda Item Eight- Guadalupe County Expansion Project
Treasurer Wolverton made a motion to proceed with a water lease contract between
SSLGC and John F. and Judy L. Boecker. Vice-President Greenwald seconded the motion.
Upon a vote being called, the motion carried four to zero. Secretary Dwyer abstained.
• Agenda Item Nine -Gonzales County Expansion Project
Secretary Dwyer made a motion to ratify the action of the Executive Committee concerning
the easement on the Yates-Semmes property in Gonzales County. Vice-President
Greenwald seconded the motion. Upon a vote being called, the motion carried by
unanimous decision.
The fourteenth order of business was additional Board of Directors discussion and/or
comments.
No additional discussion was held.
The next regular board meeting was scheduled September 18, 2008, in Schertz, Texas.
The fifteenth order of business was adjournment.
President Bauer declared the meeting adjourned at 3:20 p.m.
MINUTES APPROVED TffiS ~ ~ Kr\ DAY OF ~ ~/ 2008.
~~ s
Robin Dwyer
Secretary
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