EDC 06-26-2008
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ECONOMIC DEVELOPMENT
Minutes of the
CITY OF SCHERTZ
ECONOMIC DEVELOPMENT CORPORATION
BOARD OF DIRECTORS' MEETING
June 26, 2008
ECONOMIC DEVELOPMENT
CORPORATION
Steve White, President
Mark Roberts
Roy Richard
James Jamison
Arthur Jones
Harry Whitney
Anthony Vaticalos
CITY STAFF
George Antuna, Executive Director
Juan Santoya, Finance Director
George Logan, Parks & Rec. Director
Jeff Jewell, Economic Development Specialist
Erin Matlock, Economic Development Specialist
THOSE ABSENT
Others Present
Harry Richburg, Citizen
1. Call to order.
President White called the meeting to order at 11 :30 am.
2. Public comment.
None
CONSENT ITEMS (3-4):
3. Approval of meeting minutes dated May 29,2008.
Director Jamison moved to approve the minutes of the May 29, 2008 Economic
Development Corporation meeting. Director Richard seconded the motion. Motion
carried. Vote unanimous
Director Whitney stated that on page two of the minutes a correction needed to be made,
please change the word to sell.
4. Update of the monthly fmancial report from the City Finance Director.
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Mr. Santoya gave a briefmg of the fmancial report, stating that sales tax for the month of
June is at eleven percent above the same time last year.
Mr. Santoya stated that he has highlighted all of the big ticket items on the fmancial report.
Stating that utilities are up and Facility Maintenance Department has purchased a floor
polisher for the Safety Buildings. The cost of the fence at Pickerell Park is now showing on
the financial statement. Also noting, under furniture and fixtures the amount of $22,000 is
the cost of the furniture for the Economic Development Department.
Director Richard stated that we need to check on the charge for attorney fees in reference to
the Mid-Cities Project, stating that they need to pay the cost of all expenses incurred by the
Economic Development Corporation.
George Antuna stated that he will check on the CCMA costs and report back to the board.
ITEMS FOR INDIVIDUAL CONSIDERATION:
5. Discussion and action on proposals received for purchase of outdoor stage.
George Logan reviewed the three proposals received by the City of Schertz for the
purchase of an outdoor stage.
Director Roberts asked if the package includes sound and lighting. Mr. Logan stated that
sound and lighting is not included, however we have added the sound and light package
to the proposal.
Mr. Logan stated that this will be a form of revenue for the Economic Development
Corporation. Director Richard stated that as soon as the revenue pays for the outdoor
stage it should be given to the City.
President White stated that he would like to add the movie screen in next year's budget.
Director Whitney stated that he liked the layout and was pleased with the concept of
movies in the park.
Economic Development staff stated this would be a great quality of life investment for
the City of Schertz.
Director Whitney moved to approve the purchase of an outdoor stage (Showmaster), in
the amount of $83,375. Director Jones seconded the motion. Motion carried. Vote
unanimous
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6. Discussion and direction on Municipal Development District.
President White stated that he has been asked by the City to review the (MDD) Municipal
Development District to consider replacing the Schertz Economic Development
Corporation with a Municipal Development District. Mr. White stated that this is just a
discussion item at this time. President White stated that at this time the only difference is
that the City would be able to charge sales tax in the (ETJ) extra territorial jurisdiction, which
would include the eastside of FM 1518. The only other difference would be that two
members of City government would also be on the MDD.
President White asked all the board members to review the hand outs provided and that this
would be an agenda item for next month.
Director Richard stated that this is not our decision to make, this needs to go to the City
Council.
No action taken.
7. Discussion, direction and action on a request for Walgreen's development subsidy.
President White stated that this item has been placed on past agendas and needs to be
resolved.
Director Vaticalos stated that a ten percent over/omissions IS a normal standard of
operations procedure.
After further discussion, the board agreed to pay for the fire hydrant improvements required
by the City.
Director Richard moved to approve the cost of the fire hydrant improvements required by
the City of Schertz in the amount of $28,600.00. Director Vaticalos seconded the motion.
Motion carried. Vote unanimous
8. Discussion, direction and action on a request for Brighter Futures Learning Center
development subsidy.
This is the first small business to apply for an incentive with the Schertz Economic
Development Corporation.
The above mentioned agenda item ran into $20,000 worth of capital impact fees from the
City of Schertz and CCMA. This amount was beyond the original $3,000.00 budgeted
for the project.
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Director Whitney asked how we can fix the high CCMA fees. Mr. Antuna stated that he
will check with Sam Willoughby and with staff at CCMA; however this occurs every
time there is multiple restrooms needed and does not see an immediate fix to the problem.
Director Whitney moved to approve the amount of $3,000.00 made payable to Brighter
Futures Learning Center for the cost over run of capital impact fees. Director Jones
seconded the motion. Motion carried. Vote unanimous
Directors Mark Roberts and Roy Richard abstained from this agenda item.
9. Closed Session in accordance with Texas Local Government Code. Sections 551.071 about
Gifts and Donations), 551.074 (personnel Matters), 551.076 (Deliberations about Security
Devices), and 551.086 (Economic Development). In addition to the matters listed above,
any matter scheduled for open session may be discussed in Closed Session, as deemed
appropriate and authorized by law.
No action taken.
10. Items from the Executive Director.
Mr. Antuna asked the board to please review their schedules in September for a work retreat,
stating the retreat could be on a Saturday from 10:00 am - 3:00 pm. Items of discussion
would be as follows:
. Incentive Policy
. Tax Abatements
. 380 Agreements
. UDC Review
Two members of the board were chosen to form a review committee to create incentive
package. The committee will consist of:
. Harry Whitney
. Anthony Vaticalos
Two Council Members will also be asked to join the committee.
Mr. Antuna noted that he has been asked by Administration to inquire about a car allowance
for himself, stating that Erin and Jeff use the Tahoe during working hours and that limits his
use of the Tahoe. Mr. Antuna stated it would also be convenient for early morning meetings
when he could leave directly from his house.
11. General announcements on meetings attended and upcoming events from the President
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None.
12. General announcements on meetings attended and upcoming events from Board Members.
Harry Whitney asked the status of our Strategic Plan. Mr. Antuna stated that we will review
the Strategic Plan during the working retreat.
13. Presentation, discussion and possible action on future agenda items: A Director may inquire
about a subject for which notice has not been given. A statement of specific factual
information or the recitation of existing policy may be given. Any deliberation shall be
limited to a proposal to place the subject on an agenda for a subsequent meeting.
None
14. Adjourn.
Vice-President Vaticalos adjourns the meeting at 1 :41 pm. President White had to leave the
meeting before the Executive Session.
Vice-President, James Jamison
Secretary/Treasurer, Mark Roberts
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