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02-28-1989 ..\....~_..;..... ,,~;i_,,';'~'...,:....,l~ . ..:.....~:'...),....)..)'..:..:....,._.~ .~. ~}. \ " .... PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission convened in a regular session on Tuesday, February 28, 1989 at 7:00 P.M. in the Municipal Complex Conference Room, 1400 Schertz Parkway. Those present were as follows: PLANNING & ZONING COMMISSION OTHERS PRESENT TY BRISGILL, CHAIRMAN MARY MARSH, VICE-CHAIRMAN KEITH VAN DINE, SECRETARY MERWIN WILLMAN BOB ANDREWS GEORGE VICK JOE POTEMPA GEORGE VICK KEN GREENWALD, COUNCILMAN JIM SHRIVER, SCHERTZ BUSINESS CLUB CYNTHIA BOECK JOHN O. LUND JIM DAVENPORT, MONARCH HOMES, INC. JON A. GRAY CITY STAFF STEVE SIMONSON, ASST. CITY MGR. NORMA ALTHOUSE, RECORDING SEC'Y. JERRY GRAHAM, SUPT. STREETS & PARKS #1 CALL TO ORDER Chairman Brisgill called the meeting to order at 7:00 P.M. #2 APPROVAL OF MINUTES: Regular Session February 14, 1989 Mary Marsh asked that on Page 7, Paragraph 1, the second sentence be changed from "Mrs. Marsh replied yes they could." to "Mrs. Marsh said she would ask them." As a side note, Mary Marsh said the Economic Development Task Force agreed to furnish Planning and Zoning a copy of their minutes if, in return, they could be furnished a copy of the Planning and Zoning minutes. Bob Andre~s made a motion to approve the minutes, as amended, for the regular session February 14, 1989. Merwin Willman seconded the motion and the vote was as follows: AYES: T. Brisgill, M. Marsh, M. Willman, B. Andrews, G. Vick, J. Potempa NAYS: None ABSTENTIONS: K. Van Dine Motion carried. '..,;'-~'- '~.'.-.- .:_~:.-.:\;~;o..;'_~:':"~L.:o.~,,-,,'''J....,' ,;, -,.'\.'" "~'.~''':: ~~,_~. ;'::>~j",,';_il~";-~~'~~' ..:; -. '-'.' ';'.~-_.A,:, 'i '3 CITIZENS' INPUT OTaER THAN AGENDA ITEMS There was none. 14 CONSIDER AND MAKE RE;COMMENDATION: Request from Cynthia Boeck to Rename a Section of Weichold Road and a Section of Binz-Engleman Road to the Name of "Scenic Lake" Cynthia Boeck was at the meeting to represent this request. Chairman Brisgill asked for Staff input. Steve Simonson informed the Commission the request is to rename to "Scenic Lake" that portion of Weichold Road and Binz-Engleman Road from IH-10 to their termination at the lake. Bob Andrews asked if this request will have to go to City Council and if it will have to go to a public hearing. Merwin Willman questioned whether or not there is a procedure for handing this type of request. Steve Simonson reported that the procedure is to check with the Post Office for approval of the proposed street name and then, if there is no problem, to clear it with the City. Chairman Brisgil'l said h~ went out and spoke with Cynthia Boeck on Sunday and Mrs. Boeck had pointed out that her family, three other relatives, and a gentleman who leases his property are the only landowners involved and she foresees no objections from any of them in the renaming of the road. Chairman Brisgill expressed concern over the other portion of Binz-Engleman being cut off, making it an island. Merwin Willman, wanted to know property owners name change. referring back to his question about procedure, if an ordinance has to be publ ished or the need to sign a petition requesting the street Chairman Brisgill indicated he would like for Cynthia Boeck to get the names and addresses of the property owners who would be effected. Merwin Willman asked if there are any deed restrictions on the present name of the road and was reminded the City does not enforce deed restrictions. Mr. Willman also asked if Scenic Lake is going to be a road, a street or a lane. Cynthia Boeck replied that if it has to be followed by something, she prefers it be Scenic Lake Drive. -2- Bob Andrews, agreeing with -the reason for Merwin Willman's question, explained tha,t when he hears the name Scenic Lake he thinks of a housing subdivision as opposed to thinking of a road or a street. There was discussion on whether or not another section of Binz- Engleman should be included in the name change so it will not be cut-off, making it an island, and most of the Commission felt it should be included. Cynthia Boeck, saying she doesn't object if the Comm.i.ssion feels more of Binz-Engleman Road sh6uld have a name change, stressed the real need to change the name of Weichold Road because there are three roads with the that same name and it causes a lot of confusion for utility companies, emergency vehicles and visitors unfamiliar with the area. Chairman Brisgill commented that the landowners on Binz-Engleman should also be notified of the intent to change the name. Bob Andrews asked if Planning and Zoning should have the reply of the landowners before a recommendation is made or if it should be a stipulation in conjunction with the recommendation. The consensus of the Commission was they should have the reply of the landowners ahead of time before action is taken. Cynthia Boeck wondered if it would be possible for the City to send out letters of inte'nt to the landowners asking them for their opinion, either pro or con, and Steve Simonson said yes the City could do that. Keith Van Dine mentioned the fact that Cynthia Boeck had come in with a request and the Commission has taken it upon themselves to expand on her request, getting away from what she had originally wanted. Chairman 'Brisgill explained to Keith Van Dine they are just streamlining the process because they feel the question of renaming another section of Binz-Engleman, so a portion of it will not be cut-off like an island, is one that will eventually come up as a result of Mrs. Boeck's request. Bob Andrews made a motion to table the request from Cynthia Boeck to rename a section of Weichold Road and a section of Binz- Engleman Road to the name of "Scenic Lake" until the next regularly scheduled meeting giving the City time to send out letters of intent to those property owners effected ~long Binz- Engleman and Weichold Roads. Joe Potempa seconded the motion and the vote - was unanimous in favor. ~ Motion carried. After. the vote, Bob Andrews noted that since the city has no procedure to follow for renaming streets,. roads, etc., ~hen maybe -3-- they should follow ~ procedure, such as the one outlined for a public hearing, as far as number of days_ required for 'the property owner to be notified of the intended change. Mr. Andrews said, if it's legal, he would like to amend the motion to reflect that the request will be tabled until the next regularly scheduled meeting only if that allows the city enough time to notify the property owners, and if not, it would be tabled until the following meeting. 15 CONSIDER AND TAKE APPROPRIATE ACTION: Request from John Lund to Allow the placement of Mobile Homes on FM 1518, Lots 1851 and 1871 John Lund was at the meeting to represent this request. Chairman Brisgill asked for staff input. steve Simonson remarked on the survey submitted by John Lund saying it does not show elevations or the 100 year floodplain and he is sure part of the property in question drops off into the creek. Mr. Simonson further stated there is a new law requiring the minimum area for a septic tank system to be one-half acre and it appears Lots 1851 and 1871 are each less than one-half acre. Chairman Brisgill told Commission needs a more decision on his request. John Lund the Planning accurate plat before they and can Zoning reach a Mary Marsh made a motion to table the request from John Lund to allow placement of mobile homes on FM 1518, Lots 1851 and 1871 pending additional information on the elevations, floodplain and lot sizes. Keith Van Dine seconded 'the motion and the vote was unan1mous in favor. Motion carried. #6 CONSIDER AND TAKE APPROPRIATE ACTION: preliminary and Final Plat Approval Schertz Parkway, Unit 5 (#147-89) Chairman Brisgill asked for Staff input. Steve Simonson advised the Commission this platting, which was never done at the time, the Schertz Parkway built by the City. is to clean up the of that portion of Keith Van Dine made a motion to approve the final and preliminary plat for the Schertz Parkway, Unit 5 (#147-89). George Vick seconded- the motion and the vote was unanimous in favor. Motion carried. -4- 17: CONSIDER AND MAKE RECOMMENDATION:, Request From Jon Gray for Permission to Install a Second Driveway at 1401 Shady Oak Lane, Oak Forest Subdivision JoriGray was at the meeting to represent this request. Chairman Brisgill asked for Staff input. Bob Andrews interrupted to ask why the Commission is considering this request and steve Simonson rei:died he is aware the City Manager was g'iven the authority to grant second curb cuts, but this has to do with flooding and he wanted to bring it before the Commission. steve Simonson related to the Commission that at the time the driveway was installed, there was no hump put in it and neither the contractor nor the inspector caught the mistake. As a result, both Mr. Gray's property and that of his neighbor are subject to flooding. Mr. Simonson mentioned several ways of correcting the situation, one way being to construct a 'second driveway out to Crest Oak, another way being to redo the entrance off Shady Oak and putting in a hump, and a third way would be to put the curb and gutter back in and have one driveway out to Crest Oak. Chairman Brisgill asked Jon Gray how he will correct the problem with another driveway and Mr. Gray said he will raise the blacktop on the opposite side of the entrance and slope it toward Shady Oak. Keith Van Dine inquired as to whether or not the inspectors will keep track of the grade and flow and steve Simonson said yes they will. Jerry Graham commented that no outlet for water was provided at the cul-de-sac when it was designed. steve Simonson asked Jerry Graham if he thought Mr. Gray's plan would work in helping solve the problem and Mr. Graham said yes and indicated something has to be done with the cul-de-sac regardless. Ty Brisgill asked, if the circular drive is approved but they don't change the approach, how will the water slow down. Jerry Graham responded to this by drawing a diagram showing a depression in the street gutter area in front of the present driveway. Bob Andrews then asked Jerry Graham if the City puts in a depression and Mr. Gray puts in a new driveway, will it be effective in stopping the water. Jerry Graham replied that it should stop about 75 to 80% of the water. Bob Andrews made a' motion to r:ecommend approval to the City Manager, of the reque-st from Jon Gray for a second curb cut at 1401. Shady Oa~ L-ane in -accordance witli the suggestions_ of Je-rry Graham, street-s-and Parks Superintendent. -5- " " " " " .. "" 'd.', ,n"", .,"" ",...,"ft~.c.,y .,,,, "-_"'."""h .',' "''''." '.... ....." " "<" n','" , " '.' , '. ,., ',. ,. ',' '.. ,. '''', "',."',... " .. Keith Van Dine seconded the motion and the vote was unani~ous in favor. Motion carried. f8 CONSIDER AND MAKE RECOMMENDATION: Request From Monarch for 2 1/2" Exception to the Rear Yard Setback at 1113 Madison Square, Lot 26, Block 14, Savannah Square Subdivision, Unit 2 Jim Davenport of Monarch Homes was at the meeting to represent this request. Bob Andrews noted he had looked at the site plan, which showed no problems, and asked why this exception is requested. Jim Davenport said the lot is on a cul-de-sac and in placing the forms, the house was til ted slightly to try and cut down the curve of the driveway thus making the right rear corner encroach into the setback. Chairman Brisgill asked if the fence is on this man's lot and Jim Davenport replied half of it is. Jim Davenport pointed out that actually it was the surveyors who, on the final survey, found the 2 1/2" discrepancy. Bob Andrews asked if the house that was planned for this lot is the one, without any modj.fications, that was bull t on it; in other words, there was no design change. Jim Davenport acknowledged that was correct. Bob Andrews made a motion to recommend approval of the request from Monarch for a 2 1/2" exception to the rear yard setback at 1113 Madison Square, Lot 26, Block 14, Savannah Square Subdivision, Unit 2. Mary Marsh seconded the motion and the vote was unanimous in favor. Motion carried. 19 CONSIDER AND MAKE RECOMMENDATION: Updating of City Plan A. Discussion of Briefing Presentation to Citizen's Leadership Panel Mary Marsh and George Vick had written up a briefing presentation (copy attached) and each Commissioner received a copy in their package. There were no questions or comments on the briefing presentation and Chairman Brisgill indicated that Mary Marsh and George Vick will represent the Commission and be the on:es responsible for "briefing the civic leaders panel. -:-6- 110 GENERAL DrSCUSSION Mary Marsh said she weuld like to bring up a cauple of points in regard to' items 'an the agenda that require action. Mrs. Marsh commented that sometimes they receive what in a.c~uality is an incomplete package and have to' discuss it in frant of the people whO' have taken their time to' be here. Mrs.. Marsh went an to say it is embarrassing to' the Cammissian when they den't have all the necessary infarmation and she wauldlike to' suggest Staff make sure all the infarmatien is therebefere the package i.s given to' the Commissien.' Merwin Willman remarked that the City hires a Planning Caardinatar,but he is required to wear toO' many other hats. Mary Marsh asked who sees the requests before they are given to' the Cammission and steve Simonson said he does and if it's applicable, semetimes the street Department, sometimes the Water Department and sametimes the Inspection Department. Beb Andrews acknawledged the Commissien may sometimes bring embarrassment en themselves by discussing things superfluously. Mr. Andrews' suggestion to' help salve this problem is to' recammend tabling af the item at the affset, before any discussion, if there is insufficient informatian. There was discussiO'n an various ways to' solve the problem, but Bob Andrews suggestion was deemed the best. Chairman Brisgill emphasized to the CO'mmission that it is incumbent upon' them to' look at the package ahead of time. Keith Van Dine stated, in his opinion, the Commission many times belabors Staff input. Merwin Willman brought up the following: (a) Asked when the three-year extensiO'n date far Jesse Hellums' non-canforming use begins and was infarmed it began on the date the letter was sent to' Mr. Hellums which was February 22, 1989. (b) Said the zoning map has been finalized and a public hearing needs to be scheduled. <Chairman Brisgill asked that this item be placed on the agenda of the next regularly scheduled meeting.) (c) Suggested changing some o~ the items hanging on the wall in the conference room because same of them are outdated. George Vick, observing that what looks like an old army barracks building was placed aut on FM 1518, asked if that is permitted. Steve Simanson said it is as long as they meet all the" hecessary codes. George Vick.also cO'mmented on a business on FM 1518, known as Mad 'Da.g Welding, saying ,it laoks junky and_ doesn f t. comply with the _ erdinance. steve Simonsan replie~ it is autside our city limits. -7- Joe Potempa brought up the following:, (a); Heard a rumor that McDonald's and Exon bought the Barshop property. ( steve Simonson said that is true, but there is no specified time frame in which they have to build.) (b) Said the state Supreme Court is going to make a decision on the first amendment in regard to health spas. (c). Visited the new business, Garden Ridge Outlets, and noticed Sal vage Enterprises still has a lot of junk . sitting around. (Steve Simonson commented the city is going ahead with prosecution on the citations issued tb Salvage Enterprises.) Keith Van Dine told Steve Simonson someone in his area of the City had heard the rumor that Schertz is going to give up EMS. Mr. Simonson said nothing will change within the City limits. Mr. Van Dine also reported that someone in his area of the City had heard that San Antonio was taking over the telephone lines. (steve Simonson said he hadn't heard anything, but the area is on Southwestern Bell lines the same as everyone.) Bob Andrews asked if everyone had received the brochure about the International APA Conference being held in China. All the Commissioners had received one. Steve Simonson made a plea for the Commission to support local business, already existing business as well as new business. Mr. Simonson reported that approximately 300 surveys have been turned in so far with 75-80 percent saying Schertz needs another grocery store. Steve Simonson also informed the Commission he had received a packet from the Census Bureau regarding th~ 1990 census and they are asking for our help. The idea 1S to get behind an advertising campaign so that everyone in the City of Schertz is counted correctly and accurately. (Chairman Brisgill asked that this item be placed on the agenda of the next regularly scheduled meeting. ) Councilman Greenwald stated that the Enterprises for a mobile home on their reasons had been denied by City Council. request from property for Salvage security Mr. Greenwald also reminded everyone of the SAFES Jamboree this Sunday, March 5th from 3-7 P.M. Chairman Brisgill brought' up the following: (a) Asked if Bob McLaren from Garden Ridge Outlets had filled out the "Sign Variance :Request" form. (Steve Simonson said he had not received it back yet.) -8- ~ ~~ \':"., ~'.~ ....,.}... '.~').., :"t'; ,,:< 'd.;)', "',,,:' , ",{).: (b) Called to the attention of the Commission the letter to Craig Farmer, written by Merwin -Willman, requesting that small cities 'with a population of under 15,000 be given more consideration at the conference sponsored by the Texas Chapter. (c) Remarked on the opening of the Jack-in-the-Box Restaurant and thanked everyone for their support. Keith Van Dine mentioned that PRYCOR, an organization involved with half-way houses and rehabilitation centers is looking for locations and would probably be glad to make a presentation. #11 ADJOURNMENT Chairman Brisgill adjourned the meeting at 8:40 P.M. The next regularly scheduled meeting is March 14, 1989. -9-