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06-11-1991 .." f,:: PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission convened in a session on Tuesday, June 11, 1991 at 7:00 P.M. in the Complex Conference Room, 1400 Schertz Parkway. Those present follows: regular Municipal were as PLANNING AND ZONING COMMISSION OTHERS PRESENT BOB ANDREWS, CHAIRMAN JIM SHRIVER, VICE-CHAIRMAN MERWIN WILLMAN GARY BRICKEN KEN GREENWALD, COUNCILPERSON STEVE EVANS, UTSA BOBBIE VONADA LEON DAVIS CITY STAPF MEMBERS ABSENT STEVE SIMONSON, ASST. CITY MANAGER NORMA ALTHOUSE, RECORDING SECRETARY KEITH VAN DINE, SECRETARY GEORGE VICK HARRY BAUMAN #1 CALL TO ORDER Chairman Andrews called the meeting to order at 7:00 P.M. #2 APPROVAL OF MINUTES: Public Hearing and Regular Session May 28, 1991 Jim Shriver made a motion to approve the minutes for the Public Hearing and Regular Session May 28, 1991. Gary Bricken seconded the motion and the vote was as follows: AYES: B. Andrews, J. Shriver, G. Bricken NAYS: None ABSTENTIONS: M. Willman Motion carried. #3 CITIZENS' INPUT OTHER THAN AGENDA ITEMS There was none. '4 CONSIDER AND MAKE RECOMMENDATION: Updating of Comprehensive Plan A. Interview Intern B. Review Survey C. Miscellaneous A. Interview Intern Steve Evans from UTSA was present for the Commission to interview. Steve Evans introduced himself to the Commission and explained he is originally from Fort Worth, he has a degree in Political Science from st. Mary's University, and he is currently attending UTSA as an undergraduate j r' in the Public Administration Program. of contact with the City of Schertz Development Coordinator. Mr. Evans mentioned that his point was Mark Marquez, the Economic Mr. Evans informed the Commission he has limited experience, just being out of college, and one of ~is first options is to start a career. Mr. Evans then asked if he could have some idea of what the Commission expects from an intern. Chairman Andrews gave Steve Evans a copy of an example project for an intern, which had to do with population projection, and related that the Commission needs help with research and in putting a Comprehensive Plan together. Merwin Willman asked steve Evans if he has any experience in working with a Comprehensive Plan or did he, perhaps, study it in college. Mr. Evans replied he has two areas of concentration, Human Resources and Urban Planning, and he has some experience with statistics. Mr. Evans further stated he has studied the San Antonio Comprehensive Plan, but has no practical experience in putting a plan together. Mr. Evans stressed that his largest resource right now is time to work on the project. Bobbie Vonada spoke at this time asking the difference between Urban Development and a Comprehensive Plan. Chairman Andrews and steve Simonson both agreed there is a great deal of similarity between the two 'and the differences are kind of fuzzy. Getting back to the subject of the project for the intern, Chairman Andrews emphasized to Steve Evans that this guideline is not cast in stone. Mr. Andrews also pointed out they can draw on the expertise of the Department Heads for some of the information they need. Gary Bricken asked Steve Evans if statistics was one of his majors and Mr. Evans replied it was part of a required course and he still has one quantitative analysis course to take. Gary Bricken then commented the population is changing and the Commission needs figures for projection of certain things in the Comprehensive Plan. Mr. Bricken asked steve Evans if he feels he has the competence to compile this type of information. steve Evans replied he is not an expert, he would need some guidance, but he feels he could do the job. steve Simonson remarked on all the population figures being thrown around for this area of Texas and wondered if there's going to be a certain growth pattern. Is it going to be a retiree mecca? Is the growth going to be steady? Is it going to be slow? Is it going to be rapid? Is Schertz going to be part of the growth? Mr. Simonson Bureau. One gave the example of the two sets of figures from the Census set totaled 10,555 people and the other set totaled -2- f . ~ approximately 12,600 people because it had the formula for ethnicity figured into it. Mr. Sinonson commented it's figures like this that need to be quantified. Gary Bricken stressed the need to know where the population came from that resides in Schertz now. steve Evans asked whose direct supervision he would be under and was informed it would be the Planning and Zoning Commission under the auspices of Steve Simonson. Mr. Simonson then acknowledged the need for a contract. There was a brief discussion on the time element and on remuneration for travel, supplies, etc., and steve Simonson indicated it is negotiable. Chairman Andrews noted the City will need some guidelines from the college. Jim Shriver asked Steve Evans when he would be available and for how long. Mr. Evans replied he is a full time student and has classes on Tuesday and Thursday evenings and is also applying for other positions. Jim Shriver asked steve Evans if he has any problem with the outline given to him and Mr. Evans replied he sees no problem. Mr. Shriver then asked if money is a key factor to which steve Evans replied it appears it could become a necessary consideration. Chairman Andrews asked if there's a similarity between this position and the others for which Mr. Evans is applying. Steve Evans answered by saying that one thing the Commission needs to understand is that the Public Administration program at UTSA is small and, therefore, students take all intern offers that come up. Mr. Evans added that the same program at St. Mary's University is also small. This concluded the interview and Chairman Andrews thanked Steve Evans for coming. After Mr. Evans left, Leon Davis suggested the Commission might want to consider an intern from Southwest Texas state University. Mr. Davis ~was informed by steve Simonson that SWTSU is one among several other sources being looked into by the city. B. Review Survey Chairman Andrews reminded the Commission they had received copies in their packages of the survey put together by Jim Shriver for their review. Mr. Andrews also emphasized this is the last meeting they have to discuss the survey before it is finalized and sent out. The survey prepared by Jim Shriver contained 59 questions to be answered with a yes or no, a space asking citizens to list three projects they believe would be most beneficial to the City in the next five years, space for additional comments, and a page for filling in demographic information. -3- ~' , . Gary Bricken expressed the opinion that questions asked on the survey should relate to what the Commission is doing, as far as the Comprehensive Plan, and not stray outside those parameters. Jim Shriver suggested reviewing the questions one by one to decide whether they stay or go. At this time the questions were reviewed and discussed. points brought up were the following: Among the many (a) Regarding questions about different City services (such as police, fire, etc.) being adequate for the needs of the City, it was felt that people content or discontent with the current status of things isn't irrelevant, but isn't exactly relevant to what the Commission is trying to do. (b) From a staff point of Vlew, it's helpful to know whether or not the citizens feel certain City services are adequate. A question shouldn't be thrown out just because it's not relevant to the Comprehensive Plan. (c) It was decided to combine several questions about specific City services into one question about City services in general. (d) Nothing precludes another survey at a later date. For example, if citizens express too rn2ny negative opinions about City services, another survey should be conducted later breaking down the different City services into specific categories. (e) The suggestion was made to ask people to list the area of the City in which they reside. (f) If the survey has too many questions, people will not want to take the time to fill it out. Additional questions from Gary Bricken and Bobbie Vonada were considered and the end result was the paring down of the number to be answered yes or no from 59 to under 30. The pages asking citizens to list three projects they believe would be beneficial to the City in the next five years, -the pages asking for additional comments, and the pages asking for demographic information remained intact. A question asking citizens to state the general area of the City in which they reside was added to the page of demographic information. C. Miscellaneous There was none. #5 GENERAL DISCUSSION Merwin Willman: (a) Advised that at the next meeting he will be presenting a proposed major change to the Subdivision Ordinance. -4- f ' . (b) Asked. Norma Althouse if the revisions to the Ordinance Creating the Planning and Zpning Commission and to the Rules of Procedure were signed yet and was informed they should be available by the next meeting. (c) Inquired about the status of McDonald's and was told by steve Simonson he will talk about it in his part of General Discussion. Councilperson Ken Greenwald: (a) Reminded the Commission about the annual Senior Citizens Day comlng up June 15th. Mr. Greenwald said they still need help setting up on Friday evening if anyone's interested. Bobbie Vonada asked what time the festivities take place and Councilperson Greenwald replied from 9:00 A.M. until approximately 4:00 P.M. steve Simonson: (a) Noted the letter the Commission had received from City Manager, Kerry Sweatt, regarding the tour of the City on July 6th. Mr. Simonson distributed a map of the City with the tour route outlined and commented it is subject to change. Mr. Simonson also requested the members contact Norma Althouse if they are interested in going on the tour. (b) Advised he had heard from the representatives of McDonald's and they are close to buying the property. They have already submitted the building plans. Mr. Simonson related that the sale is contingent on them getting a sign variance for height - ,they are asking for 75'. Mr. Simonson informed the Commission he had faxed an variance to them and asked for the application submitted along with a site plan. application for a to be filled out and Chairman Andrews, referring to the sign height variance request, said if it's approved, he would like to see some kind of time frame put on it just in case they decide not to build. #6 ADJOURNMENT Chairman Andre.s adjourned the meeting at 9:10 P.M. The next regularly scheduled meeting is June 25, 1991. -5-