12-23-2008 AgendaSCHERTZ CITY COUNCIL REGULAR SESSION MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 REGULAR AGENDA TUESDAY, DECEMBER 23, 2008 Regular Session
6:30 p.m. REGULAR SESSION CALL TO ORDER: INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND STATE OF TEXAS. PRESENTATION • Presentation and awards presented by
the Schertz Chamber of Commerce on the Festival of Angels Christmas Light winners. (F. Rushing) • Presentation and consideration and/or action on Slogan /Logo development /Implementation
Process for the City of Schertz. (B. Bailey) HEARING OF RESIDENTS This time is set-aside for any person who wishes to address the City Council. Each person should fill out the Speaker’s
register prior to the meeting. Presentations should be limited to no more than 5 minutes. Discussion by the Council of any item not on the agenda shall be limited to statements of specific
factual information given in response to any inquiry, a recitation of existing policy in resp?onse to an inquiry, and/or a proposal to place the item on a future agenda. The presiding
officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. REGULAR AGENDA 1. Minutes -Consideration
and/or action regarding the approval of the minutes of the Regular Meeting of December 16, 2008. 2. City of Schertz 2009 Master Calendar – Consideration and/or action approving the City
of Schertz 2009 Master Calendar. (D. Harris/R. Duprat-Waldo) 3. Resolution No. 08-R-53 -Upper West Dietz Creek Property Acquisitions – Discussion and consideration and/or action approving
a resolution by the City 12-23-08 Council Agenda
Council of the City of Schertz, Texas authorizing the purchase and sale contracts with Cibolo Farm, LLC, the Estate of Betty Joe Boggess, and Clarence A. Wehman and Hazel Wehman and
Tom J. Sheridan Properties, Inc., for Upper West Dietz Creek Drainage Project. (M. Spain/L. Dublin) 4. Library Extension – Discussion and consideration and/or action approving a time
extension for completion of the Library. (L. Truitt) 5. Public Works Construction Equipment -Presentation and consideration and/or action regarding public works construction equipment
“Zipper”. (L. Dublin) DISCUSSION AND POSSIBLE ACTION 6. Five Year Strategic Plan – Discussion and consideration and/or action regarding a Five Year Strategic Plan. (D. Taylor) 7. Action
Items -Consideration and or action on questions and possible items to be placed on a future agenda. (Mayor/City Council) 8. Announcements – Announcements by City Council Members, Mayor
and City Manager: All – Holiday wishes EXECUTIVE SESSION Called Under Section 551.074 – Deliberate the the appointment, employment, evaluation, reassignment, duties, discipline or dismissal
of the City Secretary. RECONVENE TO REGULAR SESSION 9. Take any action deemed necessary as a result of the Executive Session. ADJOURNMENT CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY
OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 18TH DAY OF DECEMBER, 2008 AT 1:30 P.M., WHICH IS A PLACE
READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Brenda Dennis BRENDA DENNIS, TRMC, CMC CITY SECRETARY
12-23-08 City Council Agenda Page -2 -
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2008. __________________
_________Title:__________________________ 12-23-08 City Council Agenda Page -3 -c . This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking
spaces are available. If you require special assistance or have a request for sign interpretative services or other services please all 619-1030 at least 24 hours in advance of meeting
COUNCIL ASSIGNMENTS Mayor Baldwin Liaison -Schertz Seguin Local Government Corporation Liaison -Schertz Historical/Preservation Committee Interview Board for Boards and Commissions Investment
Advisory Committee ASA Commuter Rail District Board Councilmember Wilenchik Investment Advisory Committee Liaison -Schertz Chamber of Commerce Liaison -Board of Adjustments Audit Committee
Interview Board for Boards and Commissions Liaison – TIRZ II Board AACOG Advisory Committee AACOG Economic Development TML Board of Directors TML Municipal Revenue & Taxation Committee
Councilmember Fowler Liaison -Schertz Economic Development Corporation Liaison -Parks & Recreation Advisory Board Interview Board for the Boards and Commissions Mayor Pro-Tem Carpenter
Liaison -Library Advisory Board Liaison -Planning and Zoning Commission Liaison -50th Year Anniversary Committee Liaison -Schertz Youth Commission Liaison – TIRZ II Board Councilmember
Scagliola Liaison -Transportation Safety Advisory Commission Liaison -Schertz Humane Society Alternate Interview Board for Boards and Commissions Liaison – Schertz Sweetheart Court Councilmember
Trayhan Liaison -Schertz Housing Authority Audit Committee
Presentation and Discussion CITY COUNCIL MEMORANDUM City Council Meeting: December 23, 2008 Department: Media Relations /EDC Subject: Slogan /Logo development /Implementation Process
BACKGROUND Beginning in 2005, the City of Schertz and the Schertz Economic Development Corporation undertook a series of brand-identification studies with the goal of better positioning
Schertz locally, state-wide, and nationally. The effort was instituted in order to enhance and maintain a well-known identity. It was determined that the City of Schertz had to develop
and practice consistency when presenting itself to the public and the media. The purpose was to present a strong image to the public, while allowing for departmental interpretation and
emphasis. Additionally the implementation of a Logo and Slogan was supposed to reinforce the City of Schertz as one organization that uses branding and style to communicate effectively.
What emerged from the various efforts included a series of Logo and Slogan recommendations. Ultimately, a logo designed by Brad Gildea in 2005 that includes the tag line: Corridor to
the Future was adopted as the official City of Schertz logo. However, numerous aspects of the various studies were adopted either completely or in part by some city offices, the Schertz
Economic Development Corporation, and the Community and Media Relations office. The purpose of this item to give Council and overview of the Logos, Slogans, Tag Lines, and other identifies
as well as the strategic planning efforts that were undertaken between 2005 and 2008 with the stated goal of branding the City of Schertz in an efficient /consistent way. Timeline of
Past Strategic Marketing Efforts: 2005 • Brad Gildea designs Logo and Seal for the City of Schertz • Schertz Economic Development Corporations secures the services of TIP Strategies
to develop a brand identity for the City of Schertz. TIP STRATEGIES, INC. (TIP) is a privately held Austin-based firm committed to providing quality solutions for public and private-sector
clients. clients. Established in 1995, the firm’s primary focus is strategic economic City Council Memorandum Page 1
City Council Memorandum Page 2 development planning. In addition, TIP has experience with industry cluster analysis, impact analysis workforce, entrepreneurship, and defense communities.
2006 • January -TIP Strategies in conjunction with Blue Clover present findings and recommend a brand identity and various logo concepts. TIP developed a brand identity and positioning
statement as well as a strong Tagline that communicated the character assets. TIP determined that potential within Schertz was another important component to an effective marketing strategy.
Additionally, TIP recommended a list of position statements, including: A Texas Community Rich in Opportunity and Rich in Community: Rich in Opportunity. o According to TIP the aforementioned
position statements communicated on numerous levels and can be executed in multiple marketing mediums. The positioning lines have brand equity simply by mentioning “Texas.” Texas is
known for being “Big,” having land, being business friendly and having a friendly nature. “Community” communicates unity of family, support, and family values. “Rich in Opportunity”
conjures up thoughts for growth both in business and life. Moreover, this positioning line Holistically delivers the message that Schertz is the place to be. 2007 • January – The Community
& Media Relations Office outlined marketing /brand identity challenges faced by the City of Schertz . The purpose of the Memorandum was to: o Development of a Basic Marketing Concept
for the City of Schertz o Website Development and Upgrades o Advertising of Events o Publication of Brochures, Pamphlets, etc. o Integration of Marketing Materials The CMR Memo recommended:
o Development of a marketing strategy to promote our assets and deflect from our limitations. Focusing on Living and Working in Schertz should be the major purpose of any marketing effort.
o Additionally, the memo covered a marketing strategy for the Schertz Civic Center • September 11, 2007 – Brad Gildea with David J. Harris and Brad E. Bailey. The presentation presentation
covered: o What is Schertz’s Public Image, and Why is It Important? o Employ Marketing or Public Relations to Help? o Schertz Now, in 5 Years, in 10 Years o Tactical vs. Strategic Levels
of Approach and Commitment o Summary and Recommendations
City Council Memorandum Page 3 The Gildea presentation recommended: -City Hold Strategic Planning Retreat with Mayor, Council and Staff ?? Define 5 (or so) Measurable Strategic Goals
and Objectives ?? Tying Together All Current "Tactical" Plans -City Allocate $125K for Immediate Tactical Marketing Collateral ?? Money Magazine's #40 Nationally, #1 in Texas ?? 50th
Anniversary -City Commit to Annual Strategic Public Image Focus ?? Establish Long Term Contract With Premier Public Relations Firm for -Public Image Development & Management Counsel
?? Allocate $175-$250K for FY07-08 and Every Subsequent Year • September 18, 2007 – CMR Office presents a follow-up plan to City Council that focused on short term goals for FY 2007-2008.
Goal of presentation was to develop a strategy to use throughout the 50th Anniversary year. Additionally the tagline of Schertz: The Sun Shines Brighter Here was presented as a medium
in order to proceed with the initial upgrade of the City of Schertz website (See PowerPoint presentation) CMR presentation recommended: o City Hold Strategic Planning Retreat with Mayor,
Council and Staff ?? Define 5 (or so) Measurable Strategic Goals and Objectives ?? Tying Together All Current "Tactical" Plans o City Allocate $125K for Immediate Tactical Marketing
Collateral ?? Money Magazine's #40 Nationally, #1 in Texas ?? 50th Anniversary o City Commit to Annual Strategic Public Image Focus -after planning retreat ?? Establish Long Term Contract
With Premier Public Relations Firm for Public Image Development & Management Counsel ?? Allocate $175-$250K for FY08-09 and Every Subsequent Year Council Adopted short term tactical
goal of $125k for 50th Anniversary year (5-0) 2008 Throughout 2008, the Community & Media Relations office in conjunction with the Schertz Economic Development office proceeded to implement
the spirit of the September 18, 2008 vote. In addition to the construction of the Billboard on IH-35, numerous other strategies were implemented to support the 50th Anniversary, including:
1. Upgrade of the Schertz website with the tagline: The Sun Shines Brighter Here! 2. Upgrade of Schertz Tales Magazine 3. Enhance advertising for 50th Anniversary events ?? Radio ??
Television ?? Web Banners
City Council Memorandum Page 4 ?? Magazine Advertising ?? Dixie Flag Banners ?? Enhanced Newspaper advertising FISCAL IMPACT None RECOMMENDATION Consideration of Adoption of Strategic
Marketing Plan ATTACHMENT 1. TIP Strategies branding concepts 2. CMR Marketing Recommendation (01/10/2007) 3. Strategic Marketing presentation (09-11-2007) 4. Short Term Marketing presentation
(09-18-2007)
Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: December 23, 2008 Department: Administration Subject: Minutes BACKGROUND On December 16, 2008 Regular City Council Meeting
were held at the Municipal Complex Council Chambers at 6:30 p.m., 1400 Schertz Parkway Building #4. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approval of the December
16, 2008 minutes. ATTACHMENT Minutes 12/16/08
City Council Regular Meeting December 16, 2008 316 MINUTES REGULAR MEETING December 16, 2008 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
December 16, 2008 at 6:30 p.m., in the Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present, to-wit: Mayor Hal Baldwin
Mayor Pro-Tem Michael Carpenter Councilmember Jim Fowler Councilmember David Scagliola Councilmember John Trayhan Councilmember Tony Wilenchik Staff Present: City Manager Don Taylor
Assistant City Manager Bierschwale Assistant City Manager David Harris City Secretary Brenda Dennis CALL TO ORDER REGULAR MEETING Mayor Baldwin called the meeting to order at 6:30 p.m.
INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND STATE OF TEXAS. Councilmember Fowler gave the Invocation followed by the Pledges of Allegiance to the Flags
of the United States and State of Texas. PRESENTATIONS • Presentation and awards presented by the Schertz Chamber of Commerce on the Festival of Angels Christmas Light winners. (F. Rushing)
This item was moved to the December 23, 2008 meeting. HEARING OF RESIDENTS No one spoke. REGULAR AGENDA 1. Minutes -Consideration and/or action regarding the approval of the minutes
of the Regular Meeting of December 9, 2008. Mayor Baldwin recognized Mayor Pro-Tem Carpenter who moved, seconded by Councilmember Trayhan to approve the minutes of December 9, 2008 with
changes noted. Vote was unanimous. Motion Carried 2. Utility Billing Write-Off – Consideration and/or action approving the Utility Billing Write-off. (K. Garcia)
City Council Regular Meeting December 16, 2008 317 Mayor Baldwin recognized Assistant City Manager John Bierschwale and City Manager Don Taylor who introduced this item stating that
per City Policy uncollectible debt is brought to the City Council throughout the year. At the request of Finance and City Auditor Mr. Fred Timmons, Utility Billing is bringing uncollectible
debt to be written off so that the outstanding receivables are current. Staff is requesting to write-off $66,718.21 of uncollectible Water, Sewer, Garbage and Drainage Accounts. The
amounts included in this request are for the period of October 1, 2006 through September 30, 2008. At the request of Councilmember Trayhan, Mr. Bierschwale explained in detail the collection
process, as well as the debt written off through September 30, 2008 which is not within the 180 day period. Mr. Bierschwale stated this was at the request of the auditor. Mr. Taylor
explained that the City continues the efforts of collection; even though, the debt has been written off. At the request of the Mayor Baldwin and Mayor Pro-Tem Carpenter, Mr. Taylor further
explained where the City policy of the 180 days came from, and stated that this policy is common among other cities. Mayor Baldwin recognized Councilmember Trayhan who moved, seconded
by Mayor Pro-Tem Carpenter to approve the Utility Write-Off in the amount of $66,718.21. Vote was unanimous. Motion Carried 3. Ordinance No. 08-M-51 – Consideration and/or action amending
and revising Ordinance 05-M-02 revising number of members and revising the Transportation Safety Advisory Commission (TSAC) Ordinance, By-Laws and Board Member Appointments Final reading
(M. Spain) Mayor Baldwin recognized City Attorney Michael Spain who introduced this item. Councilmember Scagliola stated that he would like for Mr. Spain to clarify the language in the
By-Laws regarding the seating of alternates. Mayor Baldwin recognized Councilmember Scagliola who moved, seconded by Councilmember Fowler to approve Ordinance No. 08-M-51 on final reading
with the following change: “In the absence from a meeting of the Commission of up to three regular members, alternate members who are present, in the order of their designation, shall,
for such meeting, be counted toward a quorum, vote, and have all other rights of the absent regular members (except any absent regular member’s office on the Commission). If the regular
member for whom an alternate member is serving subsequently arrives at the meeting, he or she shall not participate in such meeting, and the alternate member shall continue to serve
until the conclusion of such meeting.” Vote was unanimous. Motion Carried 4. Ordinance No. 08-D-53 -Recommendation to install stop sign at the intersections of Lookout Rd. and Enterprise
Ave.; and at Verde Pkwy and Enterprise Ave. Final Reading (L. Dublin) Mayor Baldwin recognized City Engineer Larry Dublin who introduced this item stating that nothing had changed since
first reading on December 9, 2008
City Council Regular Meeting December 16, 2008 318 Mayor Baldwin recognized Councilmember Fowler who moved, seconded by Councilmember Scagliola to approve Ordinance No. 08-D-53 on final
reading. Vote was unanimous. Motion Carried 5. Ordinance No. 08-D-54 – Consideration and/or action approving an ordinance setting speed limits on Lookout Road and Verde Parkway. Final
Reading (L. Dublin) Mayor Baldwin recognized City Engineer Larry Dublin who stated nothing had changed from first reading on December 9, 2008. Mayor Baldwin recognized Councilmember
Scagliola who moved, seconded by Councilmember Fowler to approve Ordinance No. 08-D-54 on final reading. Vote was unanimous. Motion Carried Karen Garcia, Business Office Manager, arrived
at 6:37 p.m. and Mayor Baldwin asked that Council go back to item 2 regarding the Utility Write-Off. 2. Utility Billing Write-Off – Consideration and/or action approving the Utility
Billing Write-off. (K. Garcia) Ms. Garcia reiterated the need of writing off the debt based on the recommendation of Finance and Auditor Fred Timmons. City Council did not change their
approval. 6. Discussion regarding Composition of Minutes -Retention Schedule Amendment – Consideration and/or action approving an amendment to the City of Schertz Retention schedule
filed on March 11, 2008. (B. Dennis) Mayor Baldwin recognized City Secretary Brenda Dennis who introduced this item stating that Councilmember’s requested that this item be placed on
this agenda. She explained that the City could simply retain the DVD and other recordings of City meetings on a permanent basis thus amending the Retention Schedule. She further stated
that she had implemented the change of adding more language to the discussion of items and gave examples. Mayor Baldwin recognized Mayor Pro-Tem Carpenter who moved, seconded by Councilmember
Fowler to approve a change to the City of Schertz Retention schedule filed on March 11, 2008 making the DVD, audio tapes and any other form of recorded meetings be amended to permanent
status. It is also recommended that the City revise the current Texas State Library Schedule and file appropriate amendments with the Texas State Library and Local Records Management
Division. Vote was unanimous. Motion Carried DISCUSSION AND POSSIBLE ACTION 7. Consideration and/or action on questions and possible items to be placed on the next agenda. (Mayor/City
Council)
City Council Regular Meeting December 16, 2008 319 Mayor Baldwin recognized Councilmember Wilenchik who asked if he could get concurrence of two other Councilmember’s to place the following
items on a mid January agenda; Council reached a consensus to place the following items on for discussion: • Discussion on Micro chipping animals that are registered with the City of
Schertz. • Discussion of the recent survey taken regarding a dog park and to make inquiries with the other cities regarding ordinances on a dog park. 8. Announcements by City Councilmembers,
Mayor, City Manager and staff: Mayor Pro-Tem Carpenter – Alamo Chapter of Texas Municipal Clerks Association Luncheon held Friday, December 12, 2008 City of Schertz. Mentioned he and
Councilmember Wilenchik were invited by the City Secretary to attend the Alamo Chapter of Texas Municipal Clerks luncheon and business meeting which was held on Friday in the City of
Schertz Council Chambers. He stated that it was a very large turn out in which 21 clerks from the surrounding areas attended. He stated the clerks were very complimentary with Schertz
Parkway, the Chambers and all new projects under way and thanked Ms. Dennis for inviting them. Councilmember Wilenchik -Alamo Chapter of Texas Municipal Clerks Association Luncheon held
Friday, December 12, 2008 City of Schertz. Also thanked Ms. Dennis for inviting him to the luncheon with the Municipal Clerks, stating that Brenda Dennis and Mary Ybarra prepared the
food themselves; clerks stated the food was excellent and thought it had been catered. He further stated Brenda did an outstanding job of organizing the meeting/luncheon and that not
only were there compliments on the City facilities but also of our City Secretary, and her outstanding leadership skills and abilities as she is currently the Vice President of the Chapter.
Mayor Baldwin recognized City Manager Don Taylor who thanked the Mayor Pro-Tem Michael Carpenter for filling in for him at the Festival of Angels Event while he was out ill. He stated
the event resulted in a large turnout and he thanked all the staff for their preparation efforts in making it a great success. ADJOURNMENT As there was no further action, Mayor Baldwin
adjourned the meeting at 7:10 p.m. __________________________________ Hal Baldwin, Mayor ATTEST: ______________________________________________________ Brenda Dennis, TRMC, CMC City
Secretary
Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: December 23, 2008 Department: Administration Subject: 2009 Master Calendar _________________________________________________________________
______ BACKGROUND: Each year the staff drafts a Master Calendar that serves as a planning tool for the upcoming year. FISCAL IMPACT: None RECOMMENDATION: Staff recommends Council approval
of the Master Calendar after consideration of cancellation of the 20 October Council Meeting. This meeting occurs the day before the Annual Texas Municipal League Conference scheduled
in Ft. Worth, October 21-23, 2009. In addition, fifth-week City Council Meetings are not scheduled in 2009 and are still open to the discretion of the Mayor and Council. ATTACHMENT:
City of Schertz Master Calendar 2009
S M T W T F S S M T W T F S 1-2 New Years Holiday (office closed) 1 2 3 6 Epiphany 4 5 6 7 8 9 10 1 2 3 4 5 6 7 6-8 Elected Officials Conference (Austin) 8 Elvis' Birthday 11 12 13 14
15 16 17 8 9 10 11 12 13 14 14 Valentines Day 19 MLK Holiday (office closed) 18 19 20 21 22 23 24 15 16 17 18 19 20 21 16 Presidents Day Holiday (office closed) 26 Chinese New Year 25
26 27 28 29 30 31 22 23 24 25 26 27 28 25 Ash Wednesday-Lent Begins S M T W T F S S M T W T F S 8 Daylight Savings Begins 1 2 3 4 2 Texas Independence Day 9-13 East Central ISD Spring
Break 1 2 3 4 5 6 7 5 6 7 8 9 10 11 5 Palm Sunday 16-20 SCUCISD Spring Break 8 9 10 11 12 13 14 12 13 14 15 16 17 18 9-15 Passover 23-27 COMAL ISD Spring Break 15 16 17 18 19 20 21 19
20 21 22 23 24 25 10 Good Friday 17 St Patrick's Day 22 23 24 25 26 27 28 26 27 28 29 30 12 Easter 20 Spring Begins 29 20 31 17-26 Fiesta Week S M T W T F S S M T W T F S 9 General Election
1 2 1 2 3 4 5 6 5-7 Texas City Mgmt Assn Conf-Austin 10 Mothers Day 3 4 5 6 7 8 9 7 8 9 10 11 12 12 13 14 Flag Day 16 Armed Forces Day 10 11 12 13 14 15 16 14 15 16 17 18 19 20 21 Fathers
Day (Summer Begins) 17 18 19 20 21 22 23 21 22 23 24 25 26 27 25 Memorial Day Holiday (office closed) 24 25 26 27 28 29 30 28 29 30 31S M T W T F S S M T W T F S 2-4 Schertz 4th of July
Jubilee 1 2 34 1 4 Independence Day Holiday 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 Aug-19 Sep Ramadan 26
27 28 29 30 31 23 24 25 26 27 28 29 30 31 S M T W T F S S M T W T F S 7 Labor Day Holiday (office closed) 1 2 3 4 5 1 2 3 11 Patriot Day 6 7 8 9 10 11 12 4 5 6 7 8 9 10 19-20 Rosh Hashanah
13 14 15 16 17 18 19 11 12 13 14 15 16 17 12 Columbus Day (offices closed) 22 Autumn Begins 20 21 22 23 24 25 26 18 19 20 21 22 23 24 21-23 Annual TML Conference-Ft. Worth 28 Yom Kippur
27 28 29 30 25 26 27 28 29 30 31 31 Halloween Trunk or Treat S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 4 Schertz Festival of Angels 1 Daylight Saving Time Ends 8 9 10 11 12
13 14 14 6 7 8 9 10 11 12 12-19 Chanukah 3 Election Day 15 16 17 18 19 20 21 13 14 15 16 17 18 19 21 Winter Begins 11 Veterans Day (office closed) 22 23 24 25 26 27 28 20 21 22 23 24
25 26 25 Christmas Day (offices closed) 26-27 Thanksgiving (office closed) 29 30 27 28 29 30 31 26 Kwanzaa SCUCISD Holidays are in red East Central ISD Holidays are underlined Comal
ISD Holidays are in itallics Council Meeting P&Z Comm Trans Safety Adv Comm City Holidays (office closed) Econ Dev Corp Board of Adjustments BVYA Meeting Library Adv Bd Parks & Recreation
Adv Board SSLGC Meeting MAY JUNE OCTOBER NOVEMBER DECEMBER JULY AUGUST SEPTEMBER City of Schertz Master Calendar 2009 JANUARY FEBRUARY MARCH APRIL
Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: December 23, 2008 Department: Public Works Subject: Upper West Dietz Creek Drainage Project BACKGROUND The City has negotiated
the purchases of the following properties which are involved in the Upper West Dietz Creek Drainage Project: Property Owner Acreage Purchase Price Per Acre Price Cibolo Farm, LLC 5.821
$67,050 $11,519 The Estate of Betty Joe Boggess 0.324 $4,100 $12,654 Clarence A. Wehman and Hazel Wehman 6.167 $49,450 $8,018 Tom J. Sheridan Properties, Inc. 6.784 $95,050 $14,010 Total
19.096 $215,650 $11,293 FISCAL IMPACT $215,650 RECOMMENDATION Adoption of Resolution 08-R-53 ATTACHMENT Resolution 08-R-53, with four Purchase and Sale Contracts attached. CCM Resol
08-R-53.doc
RESOLUTION NO. 08-R-53 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING PURCHASE AND SALE CONTRACTS WITH CIBOLO FARM, LLC, THE ESTATE OF BETTY JOE BOGGESS,
CLARENCE A. WEHMAN AND HAZEL WEHMAN, AND TOM J. SHERIDAN PROPERTIES, INC., AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City Council (the “City Council”) of the City of Schertz
(the “City”) has determined that it is in the best interest of the City to enter into Purchase and Sale Contracts with Cibolo Farm, LLC, The Estate of Betty Joe Boggess, Clarence A.
Wehman and Hazel Wehman, and Tom J. Sheridan Properties, Inc., relating to the Upper West Dietz Creek Drainage Project; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the four Purchase and Sale Contracts with the party or parties described
in each, in substantially the forms set forth on Exhibit A, Exhibit B, Exhibit C, and Exhibit D. Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or
parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall
be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United
States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution
and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted
without such invalid invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public
notice of the time, place,
and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 23rd day of December, 2008. CITY OF SCHERTZ,
TEXAS Mayor ATTEST: City Secretary (CITY SEAL) Resol 08-R-53.doc
EXHIBIT A PURCHASE AND SALE CONTRACT CIBOLO FARM, LLC See attached Resol 08-R-53.doc A-1
EXHIBIT B PURCHASE AND SALE CONTRACT THE ESTATE OF BETTY JOE BOGGESS See attached Resol 08-R-53.doc B-1
EXHIBIT C PURCHASE AND SALE CONTRACT CLARENCE A. WEHMAN AND HAZEL WEHMAN See attached Resol 08-R-53.doc C-1
EXHIBIT D PURCHASE AND SALE CONTRACT TOM J. SHERIDAN PROPERTIES, INC. See attached Resol 08-R-53.doc D-1
Agenda No. 4 CITY COUNCIL MEMORANDUM/RESOLUTION City Council Meeting: December 23, 2008 Department: Development Services Subject: Time Extension Request for Library Construction Project
BACKGROUND O’ Haver Contractors has requested an extension of time from January 15th to March 30th for the construction of the New Library facility, due to unforeseen circumstances.
FISCAL IMPACT None this is only a request for additional time RECOMMENDATION This request has been reviewed by Kell Munoz Architects, staff and upper Management. It is recommended that
the City Council approve the extension of time for the completion of the new Library facility from January 15th to March 30th, 2008. ATTACHMENTS Letter of request for additional time
from O’ Haver Contractors Up-dated Job Schedule Also Don O’ Haver and Buddy Smith from Kell Munoz will be available to give and up-date of the project and answer any questions. BE IT
RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ: That the above stated recommendations are hereby approved and authorized. PASSED AND APPROVED at a regular meeting of the City Council
of the City of Schertz, Texas this 23rd day of December, 2008, at which meeting a quorum was present, held in accordance with the provisions of V.T.C.A., Government Code, §551.001 et
seq. APPROVED ____________________________________ Mayor or Presiding Officer ATTEST: _____________________________________ Brenda Dennis, City Secretary
Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: December 23, 2008 Department: Public Works /Engineering Subject: Presentation and consideration and/or action regarding public
works construction equipment “Zipper”. BACKGROUND The City of Schertz presently maintains in excess of 160 miles of streets and roads with a replacement value of in excess of $150 million.
The annual street maintenance program, funded by the Street Maintenance Services of the General Fund provides general maintenance citywide and has been funded for FY 2008-2009 at $200,000.
At present, no specific long term plan is in effect to maintain or schedule maintenance and upgrades on an annual basis. The Engineering Department is in the process of developing a
Ten-Year Street Maintenance plan that will maintain the health of the city’s street on a long term basis. This plan will be enacted through rehabilitation and preventive maintenance.
In order to optimize use of funds available, the proper equipment and the right personnel must be present. The Street Department is capably staffed and led by a supervisor with the experience
and knowledge to implement the plan in both phases. The Asphalt Zipper presented for consideration in this presentation can serve in both rehabilitation and preventive maintenance operations
and by reducing the need to go to outside contractors, elimination the need for haul off, minimize cost of materials and thereby double, and in cases triple, the production to cost ratio.
FISCAL IMPACT Asphalt Zipper has arranged financing on a rental purchase agreement at 4.22% with the first payment not due until one year after delivery. The purchase price would be
$115,944 and would include certain bonus equipment as an incentive to commit prior to year end. In effect, this would mean no fiscal impact in year 2008-2009 except for operating expenses
which would be covered by the street maintenance funding. Fiscal impact for years 2009-2010 through 2013-2014 would be $24,379.24 and would be covered by the street maintenance funding.
As the city has reached its commitment limit for calendar year 2008 no agreement could be entered into until January 1, 2009. In order to hold the price and commitments by Asphalt Zipper,
they have requested a non-binding letter of intent be executed by the City of Schertz.
City Council Memorandum Page 2 RECOMMENDATION Staff recommends Council approve and authorize the City Manager to execute and submit to Asphalt Zipper a letter of intent to lease purchase
one AZ500B unit as described in the attached Letter of Intent. ATTACHMENTS HGAC Buy Contract Pricing Worksheet Welch State Bank Commitment Quote Draft Letter of Intent Asphalt Zipper
Testimonials
Agenda No. 6 CITY COUNCIL MEMORANDUM City Council Meeting: December 23, 2008 Department: Administration Subject: Five Year Strategic Plan -Discussion BACKGROUND This item is being placed
on this agenda at the request of Councilmember Fowler. City Manager, Don Taylor will introduce this item for discussion with Council. FISCAL IMPACT None RECOMMENDATION None ATTACHMENT
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