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SSLGC 01-22-2009MINUTES OF THE SCHERTZ-SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS § COUNTY OF GUADALUPE § SCHERTZ-SEGUIN LOCAL § GOVERNMENT CORPORATION § On this the 22nd day of January 2009, the Schertz-Seguin Local Government Corporation (SSLGC) convened at 1:40 p.m. in the City of Schertz Council Chambers located at 1400 Schertz Parkway, Building #4, Schertz, Texas. The following directors being present and in attendance: Sydney Bauer Ken Greenwald Robin Dwyer Jim Wolverton Patricia Ramirez Hal Baldwin Betty Ann Matthies President Vice-President Secretary Treasurer Director Ex-Officio Ex-Officio constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: Alan Cockerell Doug Faseler Don Taylor Susan Caddell Johnny Bierschwale Larry Dublin John Schraub John Bailey Georgia Hanks Crockett Camp Bill Klemt John Winkler Patrick Lindner General Manager Seguin City Manager Schertz City Manager Seguin Director of Finance Schertz Assistant City Manager Schertz City Engineer Seguin Water Utility Manager Water Superintendent Administrative Assistant Consultant/Project Manager Hydrologist Consultant Consultant ~~ COU11se1 (Davidson & Troilo) The first order of business was the calling of the meeting to order. President Sydney Bauer called the meeting to order at 1:40 p.m. The second order of business was public comment. Mr. Robert Brockman, a Schertz resident, addressed the Board during public comment. He asked what impact or possible benefit the Caterpillar Corporation would have on SSLGC with its move to the City of Seguin. City Manager of Seguin Doug Faseler stated that although the Caterpillar Corporation will be located within the Springs Hill Water Supply Corporation's service area, the Corporation will be indirectly affected to some extent because it sells water to Springs Hill WSC. The exact volume of water the Caterpillar Corporation will require for its domestic use and commercial processes is not known at this time. The third order of business was approval of the minutes for the board meeting held on December 18, 2008. Treasurer Jim Wolverton made a motion to approve the minutes as written. Vice- President Ken Greenwald seconded the motion. Upon a vote being called, the motion carried by unanimous decision of those members present. Secretary Robin Dwyer arrived at 1:45 p. m. The fourth order of business was presentation of the General Manager's report - Alan Cockerell, General Manager. General Manager Cockerell's written report was included in the board agenda packets. He added the following items to his written report: Water Production. Mr. Cockerell referred to a water production chart which illustrated that approximately 9,500 ac-ft of water was sold by the Corporation in 2008. Gonzales County Underground Water Conservation District (GCUWCD). Hydrologist Bill Klemt, GCUWCD Manager Greg Sengelmann and General Manager Cockerell measured water levels in Gonzales County on January 20 and 21, 2009. Mr. Klemt will provide a written and verbal report at the February 19, 2008 board meeting. Mr. Cockerell reported that water levels are rebounding in the winter as expected, despite drought conditions in the area. Mr. Cockerell handed out an agenda for a workshop to be held by GCUWCD on January 22, 2009. GCUWCD board members had planned to adopt the District's new management plan at its prior meeting, but did not. They decided to hold a workshop to provide interested parties an opportunity to present technical information regarding the Carrizo Aquifer. Board members will be permitted to ask questions about the presentations, but questions from the public will not be allowed. Various presentations by interested parties which include Mr. Klemt, Canyon Regional, SAWS and the Water Partnership Association are on the agenda. Mr. Klemt's presentation will demonstrate how the Corporation's operation is actually causing less of a drawdown than previous models predicted. z Mr. Cockerell reported that he had received a response from GCUWCD regarding the Corporation's application for four well permits in Gonzales County. The GCUWCD deemed the application administratively incomplete and asked for clarification of three issues presented in the third party GAM run by TC&B which included: 1) location of pumping wells on the model grid; 2) reduction in pumping rate of the Kosub well; and 3) possible no-flow condition at the actual up-dip feather-edge margin of the Carrizo Sand Aquifer. Mr. Klemt with the help of Randy Larkin who performed the Corporation's GAM run has prepared a response to GCUWCD's concerns. In summary: 1) TC&B made an error in its report and the location of the well in the Corporation's GAM run is correct; 2) the State's GAM run is incorrect as Mr. Kosub's irrigation well could not possibly produce 8,900 ac-ft per year (in the Corporation's GAM run Mr. Kosub's pumpage numbers were adjusted according to GCUWCD's records); and 3) the no-flow boundary in the model is not unusual (Mr. Klemt will address this issue in the Corporation's response). A letter will be submitted to the GCUWCD to address these issues and the Corporation's permit application for four wells should be deemed administratively complete within the next few weeks. Guadalupe County Groundwater Conservation District (GCGCD). A meeting has been scheduled with Mr. Ron Naumann, president of GCGCD, on January 27, 2009, to discuss the Corporation's project in Guadalupe County in order to begin the permit application process. Operations Report. Mr. Cockerell summarized the operations report with the following: • Well #1 remains out of service. The oil seal on top of the pump failed and allowed water to enter the oil tubing which caused multiple bearings to fail due to lack of proper lubrication. Oil tube bearings, shafts and perhaps couplings will have to be replaced. Representatives from Peerless are working with the pump manufacturer to obtain a better replacement seal than the original one. Mr. Cockerell also plans to follow-up with the manufacturer of the stainless steel pump because the pump has only been in the ground for one year. • Leaks were repaired on the well #6 discharge line and the well collection main entering the Nixon treatment plant. The fifth order of business was Weber-Box grazing lease, Gonzales County -Alan Cockerell, General Manager. Mr. Cockerell reported that SSLGC had advertised for a grazing lease on its Weber-Box property. Limited response was received from advertisements in the Seguin Gazette- Enterprise, The Gonzales Inquirer and The Cow Country Courier. The property does not have water and is not fenced. He added that Mr. Jeff Harvey owns the other half of the Weber-Box property and offered a bid of $10.00 per acre. Mr. Cockerell requested approval to award the bid to Mr. Harvey for $10.00 per acre. Treasurer Wolverton made a motion to accept the bid for a grazing lease on the Weber-Box property from Jeff Harvey for $10.00 per acre. Secretary Robin Dwyer 3 seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The sixth order of business was Gonzales County Water Treatment Plant filter rehabilitation pro.iect, phase II -Alan Cockerell, General Manager and John Winkler, LAN. General Manager Cockerell stated that rehabilitation of filters #1 and #2 is progressing ahead of schedule. Before the filter rehabilitation, well #1 pumped about 300 gpm and it presently pumps approximately 1,500 gpm. The contractor has learned from his experience with the first two wells and rehabilitation on wells #4 and #6 should also be completed ahead of schedule. Another change order for filler material to repair pitting on the second two filters is anticipated. The seventh order of business was Guadalupe County expansion proiect -Alan Cockerell, General Manager. President Bauer deferred Agenda Item #7 to Executive Session. The eighth order of business was Gonzales County expansion proiect -Alan Cockerell, General Manager. President Bauer deferred Agenda Item #8 to Executive Session. President Bauer closed General Session at 2: OS p. m. The ninth order of business was Executive Session called under Chapter 551 Government Code, Subsection 551.071, to seek the advice of its attorney on legal matters relating to the Board of Director's rights and liabilities under certain contracts, Section 551.072, to deliberate the purchase of and/or sale of certain real estate and Section 551.074, for deliberations regarding a specific officer or employee. Executive Session was held from 2:15 p. m. to 3: 32 p. m. The tenth order of business was to consider and take action as a result of Agenda Item #9. President Bauer opened General Session at 3:32 p. m. As a result of Executive Session: Agenda Item 7 -Guadalupe County Expansion Project Treasurer Wolverton made a motion to approve authorization for General Manager Alan Cockerell to apply for well permits in Guadalupe County equal to the required amount of acre-feet of water the Corporation has purchased for the permits. Director Patricia Ramirez seconded the motion. Upon a vote being called, the motion passed by unanimous decision. The eleventh order of business was consideration and/or action on questions and possible items to be placed on the next agenda. President Bauer thanked Vice-President Ken Greenwald for his service with SSLGC's board of directors. Anew appointment to the board will be present at the next board meeting. Director Ramirez reported that she cannot attend the February 19, 2009 board meeting due to a conflict with her schedule. No additional discussion was held. The twelfth order of business was adjournment. President Bauer declared the meeting adjourned at 3:35 p.m. The next regular meeting was scheduled February 19, 2009, in Seguin. MINUTES APPROVED THIS ~.g~ DAY OF I"r~l0rlti~ r , 2009. Robin Dvc Secretary