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02-01-2010SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING February 1, 2010 Members Present: Ruth Tienor Pattie Lovelady Margaret Riley Laura Wilson Mary McAllister Carol Cyr Simone Bailey Sonia Samora Juan Thorn Bobbie Boyce Melissa Uhlhorn Gail Douglas Alternate Members: Roger Sturdy and Shonale Burke Visitors: Bob Brockman and Deb Stone CALL TO ORDER: Mary McAllister called the meeting to order. HEARING OF RESIDENTS: None. REGULAR AGENDA 1. Council Appointments-Welcome to new alternate member Shonale Burke. 2. Minutes -Consideration and/or action regarding the approval of the minutes of January 4, 2010. Ruth Tienor moved to accept the minutes. Carol Cyr seconded. Motion passed. 3. Treasurer's Report -Consideration and/or action approving the Amended and Corrected November 2009 and December, 2009 Treasurer's Reports January book store sales were $1,567.66. Ruth Tienor moved to accept the reports and Pattie Lovelady seconded. Motion passed. 4. Librarians' Report -Librarians will report on the following items: • December 2009 and January 2010 Library usage statistics December stats are as follows: Circulation: 21,915 Patrons: 15,943 New Cards: 536 Renewals: 262 Computer usage: 3,541 II.,Ls: 104 Volunteer hrs: 467.75 Self check items: 8,954 Phone Calls: 801 Storytime: 279 January stats are as follows: Circulation: 30,040 Patrons: 19,538 New Cards: 703 Renewals: 352 Computer usage: 4,230 ILLS: 114 Volunteer hrs: 362.5 Self check items: 11,032 Storytime: 170 • December 2009 & January 2010 Library programs: There were 59,661 titles in December and 60,150 titles in January. New titles/items are added all the time. There is a list on the website and patrons are told they can check the website. SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING February 1, 2010 • January 2010 Library fundraising statistics Total fundraising to date is $1,672,799.01. Still collecting from pigs. Total collected from pigs to date is $7,747.69 • Fundraising campaign report $1,672,799.01 has been raised. The goal is two million dollars. There is still the rest of 2010 and 2011 left in the campaign. There are some benches for sale and some memorial gifts are coming in. There may be consideration of a library gala where tickets would be sold to raise money. The water reclamation project is still being considered. Gail will look into grants for that. • Library Foundation report The checks for the foundation checking account have come in. A money market account was set up. A donation of $100,000 was received in December from Mr. White and $12,000 from the Dixie Starnes Wenger Foundation was also received in December. Money has already been earmarked for new books. A 501(c) 3 has been set up for businesses that want to donate. Five hundred thank you notes were ordered with a picture of the library on the front and will be ready this week. 5. Bookstore Committee Report -Committee will report on the following items. • General operation of the bookstore during the month of January New closing procedures were discussed with all volunteers. Other items discussed were security pad instructions, how hours are reported, eating at the vending area and not at the desk; dress and inappropriate body odor and no visitors camping out in the bookstore. • Date for next sidewalk sale The sidewalk book sale will be scheduled for Saturday, February 20th and February 27th will be the rain date. The sale will be from 10 to 4. The sale is being advertised in the Schertz Tales and the Herald. People will be needed for set up starting at 9. The bookstore will not be open during the sale. Books will be marked with a colored marker so that they can be identified when they get donated back. The old book sale sign will be used for the sale. There was a discussion of possibly having a new banner made. Simone Bailey made a motion to purchase a new banner with a $100.00 limit. Pattie Lovelady seconded. Motion passed. SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING February 1, 2010 Relocating the name of the store on the window. A discussion was held regarding the name not being visible on the window due to it being too high. Ruth Tienor made a motion to have a vote on the name being lowered on the window. Juan Thorn seconded. Motion passed. A vote was taken and it was 1 vote for and 5 opposed. The majority were in opposition to the name being moved on the window. DISCUSSION AND POSSIBLE ACTION 6. Report from Policy Update Committee Margaret Riley, Bobbie Boyce and Carol Cyr met regarding the LAB Bylaw updates. A meeting was had via phone by Margaret Riley with Sonia Samora. The Bylaw revisions were discussed at length by the board. All changes to the draft will be presented in final form to the Board for approval at the next board meeting. Discussion of Nominating Committee A discussion was had on whether to nominate officers before or after council re- appointments. A discussion was had on whether the chair and vice chair were to be submitted to city council for approval. 7. Request for Funds for Story Time Manipulatives A request was made for a story time train table and some wish list items for the children's library. Several different manipulatives were discussed. A motion was made by Margaret Riley to allow up to $1,000.00 for manipulatives and a sign for the children's library. Carol Cyr seconded the motion. Motion passed. Request for Support from Library Advisory Board Discussion of support for the AALS spring Meeting on Friday, March 12, 2010. 70 - 80 people will be in attendance. There will be the need for set up help, breakfast items and possible tours. Sonia Samora, Ruth Tienor, Pattie Lovelady and Laura Wilson will work on the committee to set a budget and get a list of items of what is needed for this meeting. They will meet and provide a report at the next Board meeting. 9. Request for Funds for Employee Uniforms: There was a discussion regarding getting matching uniform polo shirts for library staff. Library has $500 and asking for an additional $500 from the board to acquire the shirts. Juan Thorn made a motion for up to $500.00 be given to the library for staff polo shirts. Sonia Samora seconded the motion. Motion passed. ANNOUNCEMENTS 10. Items by the Library Board Members - Briefing and discussion on the following items: