11-01-2010SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
November 1, 2010
Members Present: Ruth Tienor Pattie Lovelady Laura Wilson Juan Thorn
Mary McAllister Sonia Samora Bobbie Boyce Neota Brady Gail Douglas
Carol Cyr Margaret Riley
CALL TO ORDER: Mary McAllister called the meeting to order at 7:00 p.m.
HEARING OF RESIDENTS: None.
REGULAR AGENDA
1. Minutes -Consideration and/or action regarding the approval of the minutes of
October 4, 2010.
Margaret Riley moved to accept the minutes. Ruth Tienor seconded. Motion
passed. October 4, 2010 minutes approved.
2. Treasurer's Report -Consideration and/or action approving the September, 2010
Treasurer's Report
October bookstore sales were $1,603.04
Pattie Lovelady moved to accept the September 2010 treasurer's report. Carol Cyr
seconded. Motion passed. September 2010 Treasurer's report was approved.
3. Librarians' Report -Librarians will report on the following items:
• October 2010 Library usage statistics
None. Melissa out due to illness.
• October 2010 Library programs and program statistics:
Fiscal year started October ls`. Had to give up to 2 part time positions to
get full time librarian. October spent planning and rearranging.
• October 2010 Library fundraising statistics -None.
• Fundraising campaign report
Pledge and memorial money still coming in. The twenty thousand dollars
for meeting room has been paid for 1 year in advance.
• Library Foundation report
Gardening and building project books were purchased with USAA grant
money from Lowes.
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
November 1, 2010
Non profit paperwork was filed Will need to re-file once a year from now on.
4. Bookstore Committee Report -Committee will report on the following items:
• General operation of the bookstore during the month of September
June's cart will be ordered along with additional carts needed. Sandy is still
in the hospital and substitutes are needed to cover her shift while Pattie is on
vacation.
Vests for bookstore volunteers will be considered.
• Report on October book sale
October book sale was a success. Thanks to all the volunteers.
Arc of Texas picked up 19 boxes of books left over from the book sale.
• Information on holiday and specially priced items for sale in store
Christmas items will go out next week. They will go on the shelves where
the videos are currently located.
• Discussion on keeping a spreadsheet to track vintage books
Juan Thorn will do a spreadsheet to track vintage books.
DISCUSSION AND POSSIBLE ACTION
5. Christmas Float -Discussion and possible action on creating a library float for the
Festival of Angels.
The Festival of Angels is December 3, 2010. The theme of the library float will be
The Polar Express. Gail Douglas will advise if a workday is needed for volunteers
to work on the float.
6. Bookmarks -.Discussion and possible action on purchasing bookmarks to be used
for resale in the bookstore.
Customers are asking for bookmarks. Juan Thorn made a motion to purchase
bookmarks, Laura Wilson seconded. Motion carried. Bookmarks will be
purchased to sell in the bookstore.
7. Nominating committee -Appointment of nominating committee for 2011 Library
Advisory Board officers.
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
November 1, 2010
A nominating committee is needed for the appointment of the 2011 LAB officers.
Bobbie Boyce, Carol Cyr and Neota Brady will serve as the nominating committee.
Nominees will be appointed to the LAB by City Council.
8. Memorial Policy -Discussion and possible action on revision of memorial and
acknowledgment policy.
A discussion was had regarding the Memorial policy. Memorial donations will be
limited to Board Members and spouse. Pattie Lovelady made a motion to make a
memorial donation to the library in memory of a board member or board member
spouse. Sonia Samora seconded. Motion carried.
Ruth Tienor made a motion to send a memorial card to bookstore volunteers and
immediate family of board members. Pattie Lovelady seconded. Motion carried.
This memorial policy will supersede any previous memorials policy.
ANNOUNCEMENTS
9. Items by the Library Board Members -Briefing and discussion on the following
items:
• Reminder about approaching end-of--terms
Reminders given regarding end of terms to the board members affected.
• Correspondence received by the Secretary None
• Announcements by Library Board Members- Gail, Melissa and Mary will
be attending the upcoming AALS geographic meeting.
• Call for Items to be included in next Agenda
Memorial donation for Larry and Mike.
Red Bookstore vests for volunteers.
AD TOURNMENT
Ruth Tienor moved to adjourn and Pattie Lovelady seconded. Motion carried.
The next meeting will be December 6, 2010.
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ary ; c llister, Chairman onia Samora, Secretary