12-06-2010SCHERTZ PUBLIC LIBRARY ,ADVISORY BOARD MEETING
December 6, 2010
Members Present: Ruth Tienor Pattie Lovelady Laura Wilson Juan Thorn
Mary McAllister Sonia Samora Bobbie Boyce Sandy Keiser Gail Douglas
Carol Cyr Margaret Riley Melissa Uhlhorn Roger Sturdy
Visitors: Bob Brockman
ApriE Taman
CALL TO ORDER: Mary McAllister called the meeting to order at 7:12 p.m.
HEARING OF RESIDENTS: Mr. Brockman said there was good press in The Herald.
REGULAR AGENDA
1. Minutes -Consideration and/or action regarding the approval of the minutes of
November 1, 2010.
Ruth Tienor moved to accept the minutes. Pattie Lovelady seconded. Motion
passed. November 1, 2010 minutes approved.
2. Treasurer's Report -Consideration and/or action approving the September and
~ctoher, 2010 Treasurer's Report
November bookstore sales were $1,53791 from the 1St through the 29th.
Bobbie Boyce moved to accept the October 2010 treasurer's report, Juan Thorn
seconded. Motion passed. October 2010 Treasurer's report was approved.
3. Librarians' Report -Librarians will report on the following items:
• November 2010 Library usage statistics
Circulatian:31,567 Patrons: 17,435
Computer usage: 4,766 1LLs: 146
11,096 Telephone 806
New Cards: 390 Renewals: 350
Volunteer hrs: 442 Self check items:
• November 2010 Library programs and program statistics:
There were 702 patrons that participated in the November programs.
Thanksgiving week had the most participants.
A program to download a-books was installed and available to library
patrons.
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
December 6, 2010
• November 2010 Literary fundraising statistic:
Capital One gave a $500 donation to sponsor a bench. Autumn Winds
continues to donate.
Gail Douglas read a Thank You note from General Stephen Lorenz
regarding his retirement party.
Gail and Melissa will woxk on the float.
4. Bookstore Committee Report -Committee wild report on the following items:
• General operation of the bookstore during the month of November
There are 27 volunteers.
Vintage books are not yet listed in alphabetical order. Work in progress.
Christmas sale began today. The bookmarks came in far the Christmas sale
and rulers will also be sold for 25 cents each. Prices will be put on the items
on the wall so patrons will know they are for sale. Requests have been
made for pencils.
A "change" list needs to be pasted for closers, as there has been occasion
not to have enough change in the drawer the next day.
• Report on possibility ofpurchasing uniform vest
The type of vest we are looking for still had not been found. Were
considering vests as a volunteer appreciation token. Possible consideration
of a luncheon for the volunteers instead of a vest. Vests will be put on the
January agenda for further discussion.
• December closing dates
The Library will be closed 12124 & 12125 and 12131 &111. Ruth Tienor
made a motion to close the bookstore starting on December 24t~' and to re-
open on December 3`d. Sonia Samora seconded. Motion carried.
DISCUSSION AND POSSIBLE ACTION
5. Memoxial Donations -Discussion and possible action on memorial donations to
Library Foundation for Mike Riley, Larry Brady and Edmund Kuempel.
After a discussion regarding memorial donations, JuanThorn made a motion to
donate $50 to the library an behalf of Mike Riley and Larry Brady, Ruth Tienor
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
December 6, 20I0
seconded. Motion carried. Afifty-dollar memorial donation will be made to the
Library Foundation on behalf of Milce Riley and Larry Brady.
There was a discussion on a memorial donation on behalf of Edmund Kuempel who
was a big supporter and advocate on behalf of the library. Sandy Keiser made a
motion to make a $1000.00 bookshelf donation in memory of Edmund Kuempel to
the Capital Campaign, Pattie Lovelady seconded. Motion carried.
6. Discussion and passible action on purchasing crepe myrtles for library courtyard.
No action necessary. Parks & Recreations said they would plant them.
7. Library Purchase -and possible action on purchasing solar fllm/screening for
library windows on front of library.
Gail Douglas made a presentation for solar screens for the front windows of the
library, The estimate was $4500.00. City was working on a grant but it was going
to be a while. The issue was tabled until January so that Gail could get samples of
solar screen.
8. Library Purchase -Discussion and possible action an purchasing Christmas tree
for library,
Gail Douglas purchased a Christmas tree for the library in the amount of $248A0
Pattie Lovelady made a motion to reimburse Gail for the Christmas tree in the
amount of $248.00, Sandy Keiser seconded. Motion carried.
9. Winter Reading Program -Discussion and possible action an library request for
Winter Reading Club program supplies.
Winter Reading Program starts in January with registration in December. Theme is
"Walking in Winter Numberland". It focuses on math and science concepts. The
goal is to sign up SO families. April Toman requested up to $600.40 for supplies,
prizes and activities. Ruth Tienor made a motion to give up to $640.00 for the
Winter Reading Club, Laura Wilson seconded. Motion carried.
10. Bookstore Purchase -Discussion and possible action on purchasing office supplies
for the book store.
Discussion had regarding purchasing office supplies for the bookstore such as card
stock for business cards. Melissa Uhiharn will check on business card prices from
Ciry's vendor. Matter is tabled until January meeting.
ll , Election of 2011 Library Board Officers -Presentation of nominating committee's
slate of officers with election to fallow.
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
December 6, 2010
The nominating committee made the following nominations:
Chariinan -Mary McAllister
Vice Chairman - 7uan Thorn
Treasurer -Laura Wilson
Secretary -Sonia Samosa
Ruth Tienor made a motion to accept the committee's nominations. Carol Cyr seconded.
Motion carried.
ANNOUNCEMENTS
12. Items by the Library Board Members - Briefing and discussion an the following
items:
• Co~•responde~rce received 6y the Secretary None
• A~~rrouncenrents by Library Boa, cl Menrbers-
Discussion had on what to do with the storage shed that has to be moved for
the pool. This matter will be put on next agenda far consideration.
• Call fos• Items to be inclaaded in next Agenda
Consideration for the shed to be donated to Public Works Department
Volunteer vests
Solar Screen window film
Office supplies for bookstore
ADJOURNMENT
Ruth Tienor moved to adjourn and Roger Sturdy seconded. Motion carried.
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