TSLAC Annual Report FY2013 revised 4-29-14
ANNUAL REPORT FOR LOCAL FISCAL YEAR 2013
This report is due at the Texas State Library and Archives Commission by . All data
applies to your library's 2013 fiscal year. We strongly urge libraries to report no later than
, to provide time to make any necessary revisions.
This sectionrequests information for contacting the library, its staff,
board, and friends group.By entering this information you understand that this becomes public
information.
In the online form, questionsthrough have been prefilled and locked. You will not be
able to change the data. Please contact TSLAC staffif changes need to be made to these questions.
Schertz Public LibraryGuadalupe
10/01/2012
09/30/2013
The local fiscal year covered by this report began (___/____/____and ended ()___/____/____
Schertz
798 Schertz Pkwy781541954
Mailing Address
Schertz
798 Schertz Pkwy781541954
Street Address
(if different)
(210) 619-1700
(210) 619-1711
PhoneTelefax
(Area code) Phone number(Area code) Phone number
Admin E-mail Address
Head Librarian/Director -
muhlhorn@schertz.com
addresses if not
for public consumption.
E-mail Address
(Library)
muhlhorn@schertz.com
Internet/Web Address
http://www.schertzlibrary.org
Head Librarian
Melissa
Uhlhorn
If the Head Librarian position is
vacant, contact TSLAC staff)
4
Yes
Is this a number that can be accessed through Directory Assistance?
No
4
Yes
Is the information provided in 1.1 through 1.19correct?
No
Please contact TSLAC staffif any of the information in 1.1 through 1.19 has changed.
MelissaUhlhorn
Contact Person
(person completing
report)
muhlhorn@schertz.com
Texas Public Libraries Annual Report Accreditation-related question
Page 1
Sonia
Samora
Board Chair
Friends of the Library
President
This section requests information on public service outlets. Report figures as of the last day of the
fiscal year. If there is a new branch, but it was not open for business before the end of your local fiscal
year, it should not be included on this report.
Number of branch libraries
Administered from a central unit, branch libraries are auxiliary units that have at least all of the following:
separate quarters,
organized collection of library materials,
an
0
Number of bookmobiles in use
A bookmobile isa traveling branch library and has at least all of the following:
a truck or van that carries an organized collection of library materials,
paid staff
0
regularly scheduled hours (bookmobile stops) for being open to the public
Has the main library building(s) or any branch library been renovated, expanded, or
Yes
(
new construction completed within the period covered by this report? Structural
4
No
changes only.)
This is the area on all floors enclosed by the outer walls of the library.
Include all areas occupied by the library, including those areas off-limits to the public.
Include areas shared with another agency or agencies if the library has use of that
30,300
sq ft
area,
Texas Public Libraries Annual ReportAccreditation-related question
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Local accounting practice will generally determine whether a particular expense is classified as
operatingor capitalexpense.
Do notreport the value of freeitems as expenditures.
Do notreport estimated costs.
Report only those grant awards directly spent by your library. Do notreport grant funds spent
for your library by another entity.
Significant costs of ordinary operating expenditures, especially benefits and salaries, that are
paid by other taxing agencies (government agencies with the authority to levy taxes) on behalf
of the library may be included if the informationis available.
Any operating expenditure not covered by Staff and Collection Expenditures should be
reported in Other Operating Expenditures, question .
These expenditures are from all sources of revenue, including federal, state, and foundation
monies. Theinformation reported in Expenditures may differ from the information reported in
Library Revenue by Source.
Operating Expenditures are those current and recurrent costs necessary to support library services.Only such
funds that are supported by expenditures documents (such as invoices, contracts, payroll records, etc.) at the
point of disbursement should be included.
This amount should be the salaries and wages for library staff including plant
operation, security and maintenance staff. Include salaries and wages before deductions,
but exclude "employee benefits." Include longevity, merit, and other funds paid directly to
employees. report salaries paid by an outside entity, such as Green Thumb
employees or employees paid under a training program administered through another
entity.$513,848
These are the benefits outside of salary and wages paid and accruing to employees
(including plant operations, security, and maintenance staff), regardless of whether the
benefits or equivalent cash options are available to all employees. Include amounts for
direct paid employee benefitsincluding social security, retirement, medical insurance, life
insurance, guaranteed disability income protection, unemployment compensation,
$168,055
worker's compensation, tuition, and housing benefits.
()
+
$681,903
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Include all operating expenditures from the library budget for all materials in print, microform, electronic, and
other formats considered part of the collection, whether purchased, leased, or licensed. Exclude charges or
fees for interlibrary loans and expenditures for document delivery.
Books, serial back files, current serial subscriptions, government documents, and any
$44,721
other print acquisitions.
Report all operating expenditures for electronic (digital) materials. Types of electronic materials include e-books,
audio and video downloadables, e-serials (including journals), government documents, databases (including
locally mounted, full text or not), electronic files, reference tools, scores, maps, or pictures in electronic or digital
format, including materials digitized by the library. Electronic materials can be distributed on magnetic tape,
diskettes, computer software, CD-ROM, or other portable digital carrier, and can be accessed via a computer,
via access to the Internet, or by using an e-book reader. Include expenditures for materials held locally and for
remote materials for which permanent or temporary access rights have been acquired.
Exclude operating expenditures for library system software and microcomputer
$16,663
software used only by the library staff or fees for TexShare databases. These are
reported in “.”
Report all operating expenditures for other materials, such as microforms, audio and
$12,738
videophysical units, DVD, and materials in new formats.
s ()
$74,122
This includes all expenditures other than those reported for Total Staff Expenditures
(Question) and Total Collection Expenditures (Question). Include expenses such
as binding, supplies, repair or replacement of existing furnishings and equipment; and
costs of computer hardware and software used to support library operations or to link to
external networks, including the Internet. Report contracts for services, such as costs for
operating and maintaining physical facilities, and fees paid to a consultant, auditor,
architect, attorney, etc.
$85,803
()
++
$841,828
(Optional – attach documentation if claimed)
This should only be reported when a library has failed to meet the requirement for
accreditation in state library system. If included, the expense must be documented by the local government
entity that provided the service, and the document must be submitted to the state library with a signature from a
government official with fiscal authority. An indirectcost is a cost incurred for a normal library operating
expenditure (such as janitorial services, purchasing, accounting, grounds maintenance, utilities, insurance,
telecommunications, or payroll services) that is not assigned to the library's budget, but paid for by a local
government agency on behalf of the library. .
If you are claiming indirect expenditures and are uncertain whether an expenditure
may be claimed, please contact TSLAC staff.
$0
TOTAL (+)
$841,828
Texas Public Libraries Annual ReportAccreditation-related question
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— include Operating Expenditures reported above
These would be one-time only or extraordinary expendituresThese are major capital expenditures (the
acquisition of or additionsto fixed assets). Examples include expenditures for building sites, new buildings and
additions to or renovations of library buildings.
Include expenditures for furnishings, equipment andinitial book stockfor new buildings,building additions or
renovations; library automation systems, and new vehicles,and other one-time major projects. Include federal,
state, local, or other revenue used for major capital expenditures.
Exclude replacement and repair of existing furnishings and equipment, regular purchase of library materials, and
investments for capital appreciation. Exclude contributions to endowments, or
revenue passed through to another agency (e.g., fines).
$0
This section contains questions which will help determine whether the library meets the minimum
accreditation criteria.
Of the amount shown in Total Library Collection
-
Expenditures (Question 3.7), how much was expendedfrom local funds?
Report the total amount spent for library materials from local funds only. That is, thatpart of the amount of
Total Library Collection Materials in Question that was paid for with city, library district, county, school
district, or other local revenue sources(such as fines, memorials, and monetary
gifts). This amount may be the same as Total Library Collection Materials, but
$74,122
.
Local Expenditures on Collectionsis a subset of Local Operating
Expenditures and should be included in Question
- Of the amount shown in Total Operating Expenditures
(Question), how much was expendedfrom local funds?
Report the amount of funds spent for total operating purposes from local funds only. That is, that part of the
amount in Total Operating Expenditures (Question 3.11) that was paid for with city,
library district, county, school district, and other local sources. This amount maybe
the same as Total Operating Expenditures; however,
$841,828
. Include documented indirect costs (Question) only
when necessary to meet the average of expenditures for the Maintenance of Effort
requirement.
- Of the amount shown in Total Operating Expenditures
(Question), how much was expendedfrom local government funds?
Report the amount of funds spent for total operating purposes from local
government funds only. That is, that part of the amount in Total Operating
Expenditures (Question 3.11) that was paid for with city, library district, county, or
$831,383
school district sources.
Local Government Expenditures is a subset of Local Funds Expenditures
and should be included in Question.
Texas Public Libraries Annual ReportAccreditation-related question
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The total funds reported as Library Revenuewill not necessarily equal the total of library expenditures
reported. report grant funds spent on behalf of your library by some other entity. report
salary revenue if the library did not pay the salary, as in the case of Green Thumbemployees or
employees paid under a training program administered by another entity.include
costs.
Report revenue received by the library for the current and recurrent costs of operation, including
recurring/ongoing grants. Report by source of revenue. include revenue for major
, construction, renovation, endowment fund deposits, other extraordinary items such as
one-time grant awards, revenue not available for use by the library (e.g., fines), or funds unspent
from previous fiscal years
All tax and nontax receipts appropriated by the city, library district, county, or school district to the
public library and available for expenditure by the publiclibrary. include the value of any
contributed, indirect, in-kind services, or the value of any gifts and donations, fines, fees, or grants.
(include revenue from other cities)
$623,040
(include revenue from other counties)
$208,343
$0
Subtotal(++)
$831,383
All revenue from funds collected by the State and distributed directly to your library for
expenditureby the public library.
$0
Please use the “notes” to record the source of funds.
All revenue from a federal LSTA grant distributed directly to your library for
expenditure by the public library, received directly from the Institute for Museum and
Library Services agency.
Please use the “notes” to record the name of the LSTA program thatwere the
$0
source of the funds.
All other revenue from the federal government other than that reported in Question
distributed directly to your library for expenditure by the public library, including
such federal monies distributed by the State. Include BTOP funds.
$0
Please use the “notes” to record the source of funds.
Texas Public Libraries Annual ReportAccreditation-related question
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Subtotal(+)
$0
Cash grants from private foundations or corporations that are received on an ongoing
$15,131
basis. List all the sources in the “notes.”
Report all revenue other than that reported in any of the other revenue categories.
Include monetary gifts and donations from individuals, interest, fines, and fees.
include the value ofany contributed services or the value of any non-monetary gifts
$10,446
and donations.
Subtotal(+)
$25,577
TOTAL(+++)
$856,960
Report revenueto be usedfor major capital expenditures, by source of revenue. Include funds
received for (a)site acquisition; (b)new buildings; (c)additions to or renovation of library buildings;
(d)furnishings, equipment and initial collections (all type) for new buildings, building additions, or
building renovations; (e)computer hardware and software used to support library operations, to link
to networks, or to run information products; (f)new vehicles; and (g)other one-time major projects.
Exclude revenue for replacement and repairof existing furnishings and equipment, regular purchase
of library materials, and investments for capital appreciation. include revenuepassed through
to another agency (e.g., fines), or funds unspent from previous fiscal years.
.
$
(include revenuefrom other cities)
$0
$
(include revenuefrom other counties)
$0
$
$0
All revenue from funds collected by the State and distributed directly to your library for
expenditure by the public library.
$
$0
Please use the “notes” to record the source of funds.
All revenuefrom a federal LSTA grant distributed directly to your library for expenditure
by the public library, received directly from the Institute for Museum and Library
Services agency.
$
$0
Please use the “notes” to record the name of the LSTA program that were the source
of the funds.
Texas Public Libraries Annual ReportAccreditation-related question
Page 7
All other revenue from the federal government other than that reported in Question
$
distributed directly to your library for expenditure by the public library, including such
$0
federal monies distributed by the State. Include BTOP funds
Please use the “notes” to record the source of funds..
$
$0
Cash grants from private foundations or corporations that are received for the purpose
of major capital expenditures. List all the sources in the “notes.”
Report all revenueother than that reported in any of the other revenue categories.
$
$0
Includemonetary giftsanddonations from individuals, interest, fines, and fees.
include the value of any contributed services or the value of any non-monetary gifts and
donations.
TOTAL(Add all amounts,through)
$0
If the library received funds from a city or county the one in which the library
is located, list the appropriate cities or counties separately and indicate the total of the
Amount received:
funds received from each city or county.
(
)
Guadalupe County$208,343
(
)
City of Cibolo$20,000
(
)
$26,560
City of Selma
(
)
(
)
(
)
Texas Public Libraries Annual ReportAccreditation-related question
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This section collects data on selected types of materials. It does not cover all materials for which
expenditures are reported in the Collection Expenditures section.Unless otherwise indicated, report for
each item, title, and physical unit the amount held at the end of the fiscal year. Physical units are
volumes, items, or pieces. For reporting purposes, a title is a publication that forms a separate
bibliographic whole, whether issued in one or several volumes, reels, or disks. The term applies equally
to printed materials, such as books and periodicals, as well as audio and video materials.Report only
items the library has acquired as part of the collection, whether purchased, leased, licensed, or donated
as gifts.
Most software systems include a method of determining number of titles. Libraries should use whatever
method their software provides. If no method is available, an estimate should be made.
NOTE: For purposes of this survey, units are defined as “units of acquisition or purchase”. The “unit” is
determined by considering whether the item is restricted to a finite number of simultaneous users or an
unlimited number of simultaneous users.
Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous
usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library
acquires a title with rights to a single user at a time, then that item is counted as 1 “unit”; if the library
acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 “units”
Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired.
For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that
collection would be counted as 100 “units”.
Does the library have a catalog of its holdings available to the public that is
Yes
4
searchable, either manually or electronically, at a minimum by author, title,
No
and subject?
Books are non-serial printed publications (including music and maps) that are bound in hard or soft covers, or
in loose-leaf format. Include non-serial government documents. Report the number of physical units, including
duplicates. Books packaged together as a unit (e.g., a 2-volume set) and checked out as a unit are counted as
one physical unit. count un-cataloged paperbacks.
Number ofTitlesNumber of Volumes, Items, or
67,30271,276
Physical Units
These are materials circulated in a fixed, physical format on which sounds (only) are stored (recorded) and that
can be reproduced (played back) mechanically, electronically, or both. Include records, audiocassettes, audio
cartridges, audio discs (including audio-CD-ROMs), audio-reels, talking books, and other sound recordings
stored in a fixed, physical format. include downloadable electronic audio files. Items packaged together
as a unit (e.g. two audiocassettes for one recorded book) and checked out as a unit are counted as one
physical item.
Number ofTitlesNumber of Volumes, Items, or
3,103 Physical Units 3,160
Texas Public Libraries Annual ReportAccreditation-related question
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These are downloadable electronic files on which sounds (only) are stored (recorded) and that can be
reproduced (played back) electronically. Report the number of units. Report only items the library has selected
as part of the collection. Include both cataloged and uncataloged titles.
NOTE: For purposes of this survey, units are defined as “units of acquisition or purchase”. The “unit” is determined by
considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous
users.
Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired
(equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user
at a time, then that item is counted as 1 “unit”; if the library acquires rights to a single title for 10 simultaneous users,then
that item is counted as 10 “units”
Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles
acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous
920
users, then that collection would be counted as 100 “units”.
These are materials circulated in a fixed, physical format on which moving pictures are recorded, with or without
sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or computer
monitor. Video formats may include tape, DVD and CD-ROM. include downloadable electronic video
files. Items packaged together as a unit (e.g., two video cassettes or DVDs for one movie) and checked out as
a unit are counted as one physical item.
Number ofTitlesNumber of Volumes, Items, or
7,065
6,643
Physical Units
These are downloadable electronic files on which moving pictures are recorded, with or without sound.
Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor or
video-enabled mobile device. Report the number of units. Report only items the library has selected as part of
the collection. Include both cataloged and uncataloged titles.
NOTE: For purposes of this survey, units are defined as “units of acquisition or purchase”. The “unit” is determined by
considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous
users.
Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired
(equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user
at a time, then that item is counted as 1 “unit”; if the library acquires rights to a single title for 10 simultaneous users, then
that item is counted as 10 “units”
Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles
22
acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous
users, then that collection would be counted as 100 “units”.
. E-books are digital documents (including those digitized by the library),
licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book
(monograph). Include non-serial government documents. E-books are loaned to users on portable devices (e-
book readers) or by transmitting the contents to the user’s personal computer for a limited time. Include e-books
held locally and remote e-books for which permanent or temporary access rights have been acquired. Report
the number of physical or electronic units, including duplicates, for all outlets. For smaller libraries, if volume
data are not available, the number of titles may be counted. E-books packaged together as a unit (e.g., multiple
titles on a single e-book reader) and checked out as a unit are counted as one unit. Include items acquired
through a consortium. Report the number of units. Report only items the library has selected as part of the
collection.Exclude public domainor un-copyrighted e-books that have unlimited access, such as Project
Gutenberg.
NOTE: For purposes of this survey, units are defined as “units of acquisition or purchase”. The “unit” is determined by
considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous
users.
Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired
Texas Public Libraries Annual ReportAccreditation-related question
Page 10
(equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user
at a time, then that item is counted as 1 “unit”; if the library acquires rights to a single title for 10 simultaneous users, then
that item is counted as 10 “units”
Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles
5,905
acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous
users, then that collection would be counted as 100 “units”.
Report the number of licensed databases (including locally mounted or remote, full-text or not) for which
temporary or permanent access rights have been acquired through payment by the library, or by formal
agreement with the State Library or a cooperative agreement within the state or region. A database is a
collection of electronically stored data or unitrecords (facts, bibliographic data, abstracts, texts) with a common
user interface and software for the retrieval and manipulation of the data. : The data or records are usually
collected with a particular intent and relate to a defined topic. A database may be issued on CD-ROM, diskette,
or other direct access method, or as a computer file accessed via dial-up methods or via the Internet. Each
database is counted individually even if access to several databases is supported through the same vendor
interface (e.g., ProQuest, OCLC FirstSearch). Subscriptions to individual electronic serial titles are reported
under .
5
Databases made available through purchase by the library.
Libraries that were a member in 2013, and purchased the databases, should
report the number of TexShare databases available to their patrons (The number to
report for Questionis ). Libraries that chose to purchase one or more
databases would have up to an additional options to report in .
51
Include databases obtained through cooperative agreements or consortia within state
0
or region.
Subtotal (++)
56
Number ofTitles
Number of Volumes, Items, or
77,47087,931
(++)
Physical Units
(++++++)
Report both paid subscriptions and gifts. report number of individual issues. The total number of
subscriptions in the library system, including duplicates, should be reported here. These are print only.
Examplesare periodicals (magazines), newspapers, annuals, some government
documents, some reference tools, and numbered monographic series
164
Texas Public Libraries Annual ReportAccreditation-related question
Page 11
.
Report the number of current electronic and digital serial subscriptions (e-serials, e-journals), including
duplicates. Examples include periodicals (magazines), newspapers, annuals, some government documents,
some reference tools, and numbered monographic series distributed in the following ways: (a) via the Internet
(e.g., HTML, PDF, JPEG, or compressed file formats such as zipped files), (b) on CD-ROM or other portable
digital carrier, (c) on databases (including locally mounted databases), and (d) on diskettes or magnetic tapes.
Electronic serial subscriptions include serials held locally or remote resources that the library has authorization
to access, including those available through statewide or consortia agreements.
1,893
include subscriptions to indexing and abstracting databases that include full-
text serial content (e.g., EBSCO Host, ProQuest, and OCLCFirstSearch).
Number of
Report the total reference transactions. A reference transaction is an information contact in person, phone, fax,
mail, or email or through live or networked electronic reference service. It involves the: knowledge, use,
recommendations, interpretation, and instruction in the use of one or more information sources by a member of
the library staff.
The term includes information and referral services including: print and non-print materials, machine-readable
databases (including computer-assisted instruction), catalog and other holdings records and through
communication or referral with other libraries and institutions and persons both inside and outside the library.
When a staff member uses information gained from previous use of information sources, report as a reference
transaction even if the source is not consulted again.
: When reporting ‘reference transactions,’ it is criticalto not include directional transactions. A directional
transaction involves disseminating information that aids customers in the use of the library (i.e., giving
instructions for locating staff, library users, physical features, etc., within the library or giving technical, not
bibliographic, assistance with machines). Directional transactions use only
information resources that describe the library (i.e., schedules, floor plans,
2,948
handbooks, policy statements).
The act of lending an item for use outside the library. This activity includes charging out (checking-
out) and renewals, each of which is reported as a circulation transaction.
Report the total annual circulation (including renewals) of all library materials in physical formats, marked as
children’s, whether borrowed by a juvenile, young adult, or adult including renewals. This is the act of lending
for use outside the library. This includes charging out (checking out) and renewals,
each of which is reported as a circulation transaction. This includes books,
175,236
audiobooks, videos, and other materials. include digital formats.
Report the total annual circulation/downloads (including renewals) of all downloadable electronic materials,
marked as children’s, whether borrowed by a juvenile, young adult, or adult, including renewals. Electronic
Materials are materials that aredistributed digitally and can be accessed via a computer, the Internet, or a
portable device such as an e-book reader. Types of electronic materials include e-books and downloadable
electronic video and audio files. Electronic Materials packaged together as a unit and
checked out as a unit are counted as one unit.
953
Texas Public Libraries Annual ReportAccreditation-related question
Page 12
(Other thanChildren’s)
Count all materials in physical formats. This is the act of lending for use outside the library. This includes
charging out (checking out) and renewals, each of which is reported as a circulation transaction. This includes
books, audiobooks, videos, and other materials. Interlibrary loan transactions
included are only items borrowed for users. include items checked out to
another library.include digital formats. include children’s circulation,
159,720
reported in .
(Other than Children’s)
Report the total annual circulation/downloads (including renewals) of all downloadable electronic materials,
excluding those marked as children’s.Electronic Materials are materials that are distributed digitally and can
be accessed via a computer, the Internet, or a portable device such as an e-book reader. Types of electronic
materials include e-books and downloadable electronic video and audio files.
Electronic Materials packaged together as a unit and checked out as a unit are
7,199
counted as one unit.include children’s circulation, reported in .
TOTALAdd all amounts,through
()
343,108
Total number ofprovided by the library
The National Center for Education Statistics (NCES): Children and Young Adults Defined \[
Services and
, August 1995, NCES 95357\] defines children as
Resources for Children and Young Adults in Public Libraries
persons age 11 and under.
A children’s program is any planned event for which the primary audience is children and which introduces the
group of children attending to any of the broad range of library services or activities for children or which directly
provides information to participants. Children’s programs may cover use of the library, library services, or library
tours. Children’s programs may also provide cultural, recreational, or educational information, often designed
to meet a specific social need. Examples of these types of programs include story hours and summer reading
events.
Count all children’s programs, whether held on- or off-site that are sponsored or co-sponsored by the library.
include children’s programs sponsored by other groups that use library facilities. If children’s programs
are offered as a series, count each program in the series. :
a story hour offered once a week, 48
weeks a year should be counted as 48 programs.
Exclude library activities for children delivered on a one-to-one basis, rather than to
a group, such as one-to-one literacy tutoring, services to homebound, homework
406
assistance, and mentoring activities
.
Total number ofprovided by the library
The Young Adult Services Association (YALSA) defines young adults as ages 12 through18.
A young adult program is any planned event for which the primary audience is young adult and which
introduces the group of young adults attending to any of the broad range of library services or activities for
young adults or which directly provides information to participants. Young adult programs may cover use of the
library, library services, or library tours. Young adult programs may also provide cultural, recreational, or
educational information, often designed to meet a specific social need. Examples of these types of programs
include book clubs and summer reading events.
Count all young adult programs, whether held on- or off-site, that are sponsored or co-sponsored by the library.
include young adult programs sponsored by other groups that use library facilities. If young adult
programs are offered as a series, count each program in the series.
:, a book club offered every two
. Exclude library activities foryoung adults
weeks, 24 weeks a year, should be counted as 24 programs
delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy
tutoring, services to homebound, homework assistance, and mentoring activities.
5
Texas Public Libraries Annual ReportAccreditation-related question
Page 13
Total number ofprovided by the library
Report the number ofplanned events whose primary audience is adults which introduces the group to any of
the broad range of library services or activities for adults or which directly provides information to participants.
Adult programs may cover use of the library, libraryservices, or library tours. Adult programs may also provide
cultural, recreational, or educational information, often designed to meet a specific social need. Examples
include book clubs and resume writing workshops.
Count all adult programs, whether held on- or off-site that are sponsored or co-sponsored by the library.
include adult programs sponsored by other groups that use library facilities. If adult programs are offered as a
series, count each program in the series. :
acomputer skills class offered
. Exclude library
once a week for 10 weeks should be counted as 10 programs
activities for adults delivered on a one-to-one basis, rather than to a group, such as
174
one-to-one resume assistance and services to homebound.
TOTAL
(++)
585
provided by the library
This is the total annual count of the attendance, both adults and children, at programs
11,573
for which the primary audience is children 11 years of age and younger.
provided by the library
This is the total annual count of the attendance, both adults and children, at programs
33
for which the primary audience is young adults 12 through 18 years.
provided by the library
This is the total count of the attendance, both adults and childrenat programs for
975
which the primary audience is adults, ages 19 and older.
TOTAL
(++)
12,581
Number of (gate count)
254,633
This is the number of persons entering the library for anypurpose during the year.
Number of
A registered useris a library user who has applied for and received an identification
number or card from the public library that has established conditions under which the
user may borrow library materials and gain access to other library resources.
31,658
Files should have been purged within the past three (3) years.
Does the library have a ?
Report whether or not the library is operating with a long-range plan in place. The
4
Yes
library’s governing board shall approve this plan. It must be reviewed and updated at
No
least every five years and must include a collection development element.
Does the library have available a photocopier for use by ?4
Yes
No
Does the library have available a photocopier for use by the public?
4
Yes
No
Texas Public Libraries Annual ReportAccreditation-related question
Page 14
Include all positions funded in the library’s budget whether those positions are filled or not. Report
figures as of the last day of the fiscal year.Report all
hours worked for each employee type and report as total hours worked per week.
DONOT REPORT NUMBER OF EMPLOYEES.
Librarians with from program accredited by ALA —
Persons reported under this category usually do work that requires professional training and skill in the
theoretical or scientificaspect of library work, or both, as distinct from its mechanical or clerical aspect. The
educational requirement is a master's degree from a library education program accredited by the American
Library Association (ALA). NCATE librarians.
Report total number of hours all MLS librarians work per week, not as number of
personsExample
.: 2 MLS librarians each work 40 hours per week - report 80 hours
160.00
(40 X 2)
Other persons holding title of —
Persons reported under this category do paid work that usually requires some professional training and skill in
library work that might include mechanical or clerical aspects.
Report total number of hours all librarians work per week,not as number of persons.
Example
: 2 librarians each work 30 hours per week. Report 60 hours (30 X 2)
0.00
All other —
Includes all other persons paid by the library budget including plant operation, security, and
maintenance staff.
Reporttotal number of hours all other paid staff work per week, not as number of
Use the employees' normal work schedule to calculate.
persons.Example
: 3
paid part-time employees: 1 works 10 hours/week, 1 works 20 hours/week, one works
400.00
25 hours/week. Report55hours (10+20+25)
TOTAL (++)
560.00
How many hours last year did work in your library?
Indicate the total number of hours that were worked in the library by persons who were
noton the library's payroll. Includevolunteers, community service persons and those
4,924
paid from non-library programs, such as Green Thumb.
What was the ?
Report the annual rate of pay for the head librarian (director) at the end of the library’s
fiscal year. Include merit, longevity, and other payments made directly to the individual.
$90,853
If the position is vacant, report the annual salary that you expect to pay when someone
is hired.
How many in
40
library duties?
Has the Head Librarian obtained a minimum of within
this reporting period?
Continuing education activities that meet qualitative standards for which the applicant can supply documentation of
participation, duration, and relevance to the operation of a library. These activities must
4
Yes
be instructional and may include workshops, appropriate sessions at library association
conference, and distance education meetings.
No
Texas Public Libraries Annual ReportAccreditation-related question
Page 15
An item of library material, or a copy of the material, is made available by one autonomous library to another
upon request. The libraries involved in interlibrary loan are not under the same library administration. Report
both "specific item" and "subject request" in this section.
Questions and are part of the library’s accreditation,based on Texas Administrative Code 13, Rule.§1.83.
Is your library willing to materials from another library foryour
4
Yes
patrons?
No
4
Yes
Is your library willing to materials to another library for their patrons?
No
Please report number of loans actually received or actually loaned, even if that number is zero(exclude
informational requests).
How many loans were other libraries?
These are library materials, or copies of the materials, received by one autonomous
library from another upon request. The libraries involved in interlibrary loans are not
1,085
under the same library administration.
How many loans were otherlibraries?
These are library materials, or copies of the materials, provided by one autonomous
library to another upon request.The libraries involved in interlibrary loans are not
0
under the same library administration.
4
Does your library have a computer with Internet access for the use by
Yes
?
No
Does your library have a computer with Internet access for the use by the
4
Yes
?
No
How many are used to access the Internet by general public?
Report the number of Internet computers (personal computers (PCs) and laptops),
63
whether purchased, leased or donated, used by the general public in the library.
What was the in the library during the year?
This is for in-library use only.
Report the total number of uses (sessions) of the library’s Internet computers in the library during the last year.
If the computer is used for multiple purposes (Internet access, word-processing, OPAC, etc.) and Internet uses
(sessions) cannot be isolated, report all usage. A typical week or other reliable estimate may be used to
determine the annual number.
The number of uses (sessions) may be counted manually, using registration logs. Count each use (session) for
public internet computers, regardless of the amount of time spent on the computer. A use (session) on the
library’s public Internet computer(s) three times a week would count as three uses (sessions).
Software can also be used to track the number of uses (sessions) at each public
Internet computer. If the data is collected as a weekly figure, multiply that figure by 52
43,765
for an annual estimate.
Texas Public Libraries Annual ReportAccreditation-related question
Page 16
persons were trained
How many in the use of electronic resources (formal and informal)?
How many persons were trained in the use of electronic resources in formal settings and/or informal settings? A
formal setting can be a class in computer hardware or software usage, instruction on how to access Internet or email,
the library online catalog, how to search electronic databases or CD-ROMs, etc. A formal setting can be small or
large classes in instruction on the use of any electronic resource. An informal setting can
include one-on-one instruction computer hardware or software usage, instruction on how
10.5
to access Internet or email, the library online catalog, how to search electronic databases
10,680
or CD-ROMs, etc.
Wi-Fi sessions
Number of
Report the total number of sessions in a year of the library’s wireless Internet access (Wi-Fi) by users. A wireless
connection allows users to make a connection to the library’s Internet using a personal
laptop, tablet, or smart phone. A typical week or other reliable estimate may be used to
10.6
Do not
determine the yearly number. include use of library equipment in this count.
Website visits
Number of
No website
10.7
Data not collected
4
.
Report the total number of visits to the library’s website
SECTION 11: LIBRARY HOURS
Annual Total of Public Service Hours
- Central Library Only
This is the number of hours of library service that were available to your patrons last year at the Central/Main
Library. This total should be reduced for any hours that any of the facilities were closed to the public (e.g.,
holidays, weather emergencies, natural disasters, staff development days, construction, repairs, etc.).
.
Report every hour that the facility is open to the public during all of last year
Branch hours open per year will be reported in each branch sub-report.
11.1
2,962
Annual Total of Public Service Weeks
- Central Library Only
This is the number of weeks open for public service. The count should be based on number of weeks open for half or
more of its scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events
Do not
should be excluded from the count. calculate based on total number of service hours per year. For example,
do notdivide total hours by 52 (weeks). Round to the nearest whole number of weeks. If
the library was open half or more of its scheduled hours in a given week, round up to the
52
11.2
next week. If the library was open less than half of its scheduled hours, round down.
unduplicated hours
How manyis the library and its branches open per week during a regular
scheduled week?
If your library does not have any branches,this answer will be the same as your answer to 11.4Libraries with
branches should report the total number of unduplicated hours per week the libraries are open.For assistance
or clarification, contact TSLAC, or use the Weekly Total Calculator available on our website under “Public
Library Annual Report”.
ExampleMain is open M-F 8-5; the branch is open M-F 9-6. This library would be open 10
:
60
unduplicated hours per day. The total for five days would equal 50 hours per week.
11.3
Total hours library open during Regular Week - Central Library Only
60
Total hours open during the central library’s regular weekly schedule.
11.4
Total hours library open during Summer Week - Central Library Only
Total hours open during the central library’s summer schedule. If same as regular
60
schedule, please put same hours as in 11.4.
11.5
Texas Public Libraries Annual ReportAccreditation-related question
Page 17
4