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01-08-2015 Approved MinutesNortheast Partnership for Economic Development Olympia Hills Golf and Conference Center 12900 Mount Olympus, Universal City, TX 78148 MINUTES OF MEETING Thursday, January 8, 2015 —11:30 a.m. 1. Call to Order and Establish a Quorum Mayor Carpenter called the meeting to order at 11:45 A.M., and a quorum was present. Mayor Mary Dennis had prepared a proxy for a designated representative for the Northeast Partnership Meeting to Councilmember Ed Cimics; Mayor John Williams had prepared a proxy for a designated representative for the Northeast Partnership Meeting to Mayor Pro -Tem Dick Neville. 2. Welcome and Introductions Mayor Carpenter had all attendees stand and introduce themselves. Mayor Carpenter recognized Mayor Pro-Tern Knaus with the City of Garden Ridge who stated that Mayor Dalton had been placed in hospice this week and to please keep him and his family in your thoughts and prays. 3. Approval of Workshop Minutes for December 4, 2014. Mayor Tom Daly made a motion seconded by Mayor Lisa Jackson to approve the minutes of the workshop meeting of December 4, 2014. The vote was unanimous. Motion Passed. 4. Approval of Minutes for December 11, 2014. Mayor Pro-Tern Dick Neville made a motion seconded by Mayor Pro -Tem Nadine Knaus to approve the minutes of the meeting of December 11, 2014. The vote was unanimous. Motion Passed. 5. Approval of Treasurer's Report for December 2014. Mayor Al Suarez made a motion seconded by Mayor Lisa Jackson to approve the Treasurer's report for December 2014. The vote was unanimous. Motion Passed. 6. Information Items. A. Report from Tri County Chamber of Commerce. 1 -8 -2015 Minutes understands that some City Council's will be meeting that day. Mayor Carpenter asked Mayor Williams if they should also go on the 3`d. Mayor Williams stated that they could, that AACOG is made up of 26 cities which this group is also a part of. Mayor Carpenter asked if we gained by jointing with AACOG or gained if going separately; Mayor Williams stated that it would depend on the issues. Mayor Carpenter asked if there were any other thoughts when we should go, or if we should go with AACOG. Mayor Carpenter recognized City Manager Ken Roberts with the City of Selma who stated that he believed if they went with AACOG then they would be pushed back to the end of the bus. AACOG has a large group and has their issues; our issue with Randolph needs their undivided attention. Mayor Carpenter stated that the next Mayor's Workshop is February 5th and asked if they should get together prior to that on where we would like to go? Members agreed to get together two weeks from today, Thursday, January 22, 2015, at the City of Schertz to have a special called meeting to talk about when we want to go to Austin and what we would like to do, and get this scheduled. Mayor Carpenter stated that Thursday, January 22, 2015, at 6:30 p.m., they will meet in a Special Workshop meeting to talk about going to Austin; we will meet at the City of Schertz. Mayor Carpenter stated that anyone wishing to come to this meeting may. Mayor Carpenter recognized City Manager Scott Wayman, City of Live Oak who stated that they have Linebarger, Goggan Blair & Sampson, LLP Attorney At Law in the house and they always submit to the cities the white paper Resolutions as well as a watch dog newsletter that they send out that has all the items that are detailed. He is sure that if you request a copy that they would send them to the Mayors'. The representative from Linebarger, Goggan Blair & Sampson, LLP stated that he would see if Carry Wells or Chris Young could attend the special meeting. 11. Adjournment. Mayor Carpenter adjourned the meeting at 12:36 p.m. A motion was made by Mayor Lisa Jackson to adjourn the meeting; it was seconded by Councilmember Ed Cimics. Motion passed. PASSED AND APPROVED on February 12, 2015. Mayor Michael R. Carpenter, NEP Chair 1 -8 -2015 Minutes Mayor Carpenter recognized Pat O'Brien who provided information on the Chambers upcoming events. - January 13, 2015 — Networking Lunch, Blue Bonnet Palace, 17630 Lookout Road, 11:30 —1:00 p.m. - January 22, 2015 — Mixer, Armstrong Vaughan & Associates, 941 West Byrd Street, Universal City, 5:30 to 7:30 p.m. - January 24, 2015 — Fitness in the Parking — Veterans Memorial Park, Cibolo 9:00 a.m. —10:00 a.m. - February 10, 2015 — Luncheon, Blue Bonnet Palace, 17630 Lookout Road, Selma, Please RSVP. 11:30 a.m. —1:00 p.m. - February 17, 2015 — Mardi Gras Madness, Blue Bonnet Palace, 17630 Lookout Road, Selma, 6:30 p.m. to 11:45 p.m. B. Report from Schertz Chamber of Commerce. Mayor Carpenter recognized Mr. Robin Thompson who provided information on the Chambers upcoming events. January 20, 2015- Chamber Luncheon "State of the Chamber Address, Schertz Civic Center, 1400 Schertz Parkway, 11:30 a.m. —1:00 p.m. January 31, 2015 - Health and Wholeness Fair, Schertz Civic Center, 1400 Schertz Parkway. March 19, 2015 — Schertz Chamber The Taste, Schertz Civic Center, 1400 Schertz Parkway. Please contact the Chamber for your tickets. C. Report from Randolph Air Power Community Council (RAPCO). Mayor Carpenter recognized Mr. Pat O'Brien who stated that there is nothing new, they are still going. He stated that the new leadership with Randolph has been wonderful. D. Report on Bicycle Mobility Advisory Committee. Mr. O'Brien stated that a lot of laws are changing regarding cell phones, one of the things the Bicycle group and all the people that are looking at road safety are laws that make sense. A law that says you cannot hold your cell phone does little or no good. From a cyclist's point of view and others that use the street, the law needs to be for distracted driving. This covers those that are putting on their make -up, kids throwing shoes out the window, the person eating a happy meal while driving with their knee need to all be included in that same law. These distractions are just as dangerous to the cyclists as a person with a cell phone. The laws of distracted driving needs more focus not just the use of your cell phone. Let's go after the whole problem and make the roads safer. E. Report from Metropolitan Planning Organization (MPO). 1 -8 -2015 Minutes Mayor Carpenter recognized Mayor Daly who stated they did not meet since their last meeting and at this time has nothing to report. 7. New Business A. Presentation from Representative Roland Gutierrez, regarding the upcoming 84th Legislative Session. Mayor Carpenter stated that Representative Roland Gutierrez contacted his office stating that he had been called out of town and sends his regrets that he was unable to join us today. No presentation was provided. D. Report on Bicycle Mobility Advisory Committee. Mayor Carpenter went back to discussion regarding cell phones and their use. He stated that he is going to speak as a motorcyclist and not as a Mayor. He stated that he is very scared to ride in cities that have passed an ordinance that says you can't use your cell phone because as Mr. O'Brien indicated instead of seeing those using their cell phones up high they are using their cell phone down lower, because they are trying to hide it from the police and trying to get away with it. The driver is still looking down and texting or using their phone, it is frightening. When you are on two wheels you are always looking at what the other driver is doing in front and behind you, we are constantly looking at folks. It becomes apparent when you are in a place where the cell phones have been banned, because you see a lot more people holding the cell phones lower. Mayor Carpenter indicated that he agreed with Mr. O'Brien that he too would like to have it as a distracted driver ordinance, and personally he likes the way the Germans do things that there is not a fine or penalty until you are caught in an accident. Make it have some real teeth. For example, if you are caught in an accident and you were distracted whether using your phone, reading a newspaper, putting on make -up, or any of those things, there is a very hefty fine that goes along with it because you were allowing yourself to be distracted. He is not sure what state law will allow them but $5,000 is a good amount. Mayor Carpenter indicated that this item will be coming before the Schertz Council and asked those present to also provide their thoughts and opinions. Mayor Carpenter recognized City Manager Scott Wayman, City of Live Oak, who stated that one of the things that he has noticed in cities that have passed this ordinance is that it seems the officers have that ominous look as they are passing you on the street like they are hawking you down. They will park in a turning lane, and every car that is coming by they are scouring the inhabitants of that vehicle for violations. To him it seems that it sets an encroachment into people's personal lives, it gives him a weird feeling that you have officers that give the appearance that they are scouring the inside of individual's vehicles for violations. He stated that if you have Police Chiefs you might talk to them that if you are going to do that, that you make it look more discrete, that you are not just out to hound the citizen. 1 -8 -2015 Minutes Mayor Carpenter recognized Mr. Cantu with Waste Management who stated that the laws for Commercial Vehicles are different, they are stricter. One of the things they try to do is train the kids today to not answer the phone, not text or email while driving. They are instructing if you get a call, pull over to answer. If it is that important that you need to answer, find an exit and pull over. He stated that we all are addicted to these things and it is hard to overcome, it's an education, just like the saying "Just say no to drugs ", we should say "Just say no to answering your cell phones." He stated that he has instructed his drivers that if you get caught it's your fine to pay and it's $1000.00. Mayor Carpenter stated that what he would like to do is introduce two guests today from the 12th Flying Training Wing, Randolph, Col. Jodi Neff and Lt. Col Robin Baldwin. He stated that he would like to give Col. Neff an opportunity to tell us what is going on as well as ask us for our support for a Resolution for some legislation to be considered in Austin in regards to the base and its mission. Mayor Carpenter recognized Col. Jodi Neff, 12th Flying Training Wing, Randolph AFB who came forward thanking the surrounding cities in support of Randolph and the ability to come before you and address you and the ability to bolster a favorable recommendation to General Rand about the viability of their mission and the community development. She stated that Lt. Col. Baldwin has attended these meetings on a more regular basis and he is the 12th Flying Wing Community Relations person and he has been ensuring that our message is going out to the various City Councils and leadership so that we all are on the same page ensuring that we can maintain our shared responsibilities for safety of our personnel and citizens. Col. Neff stated that Col. Isler came out in August speaking about issues they are having with development. This Resolution that you have a copy of today was passed last week by Guadalupe County. This Resolution addresses future expansion that may not be compatible with future development of property in the Runway Clear Zones and requests that the Texas Legislature approve and submit for passage legislation of two amendments to address greater property owner awareness and future development compatibility in and around Joint Base San Antonio — Randolph. Col. Neff thanked everyone for their support and for the opportunity. 8. Establish a Date and Time of the Next Mayor's Workshop — February 5, 2015 — City of Cibolo to Host 6:00 p.m. Mayor Carpenter recognized Mayor Jackson who stated that the City of Cibolo will be happy to host the next Mayor's Workshop meeting on Thursday, February 5, 2015, at 6:00 p.m. 9. Establish a Date and Time of Next Northeast Partnership For Economic Development Meeting —February 12, 2015. 1 -8 -2015 Minutes January Door Prizes — City of Selma Door Prizes today were provided by the City of Selma. Door Prizes were disbursed. Mayor Carpenter stated that the next meeting of the Northeast Partnership For Economic Development will be Thursday, February 12, 2015, at 11:30 a.m. and that the City of Universal City has the door prizes. 10. Items of Interest by Members. Mayor Carpenter stated that on the Resolution we have before us, normally when we meet as Council's as governmental organizations we can't do anything with items that are not listed on our agenda. He stated that we are not a government organization, however he just read through the by -laws of NEP, which is one of his favorite things to do. He stated that our by -laws reference that our activities and our regular meeting will be governed by Roberts Rules. He doesn't know because he is not a parliamentary and if Roberts Rules prohibits us from taking up anything that is not on the agenda; however, in Roberts Rules there is an opportunity for us to set aside the rules and then do anything we want to and then put the rules back. Mayor Carpenter recognized Mayor Daly who moved to set aside the rules so that they can take action on approving the Resolution of Support, and Mayor Carpenter seconded the motion. All those present voted in favor, no one voted no. Motion passed Mayor Carpenter stated that now the rules have been set aside for purposes of taking action on the Resolution. Mayor Carpenter stated would anyone like to point out or have comments about the Resolution other than the fact he sees Windcrest is not listed, and he can't and he apologizes and he doesn't mean to offer a slight to Windcrest, but he can't remember the last time that they were here. He stated that he hasn't seen the Mayor in two (2) years. Comments were made that if they paid their dues then they should get to sign the resolution if they wish. Mayor Carpenter stated that if there were no more questions about the Resolution itself he would call for a motion to approve and have the participating cities sign. A motion was made by Mayor Pro -Tem Dick Neville, seconded by Mayor Daly. Mayor Carpenter recognized Mayor Al Suarez who stated that if it requires his signature he needs to take it to his Council for approval first. Mayor Carpenter stated that he understands. The vote was unanimous. Motion passed Mayor Carpenter recognized Mayor Tom Daly, City of Selma who stated that Saturday, January 17, 2015, the City of Selma and Schertz are hosting their 5th Annual Operation Comfort — Salute to Service Members IOK & 5K run/walk — Blue Bonnet Palace, 17630 Lookout Road, Selma 8:00 a.m. 1 -8 -2015 Minutes Mayor Carpenter recognized Councilmember Ed Cimics, City of Live Oak who stated that the Wreaths Across America campaign was a great success this year and he is requesting volunteers come and assist with picking up the wreaths on Saturday, January 17, 2015 8:00 a.m. at Fort Sam Cemetery. Mayor Carpenter recognized Mr. Daron Lofton, Vice President Frost Bank who invited everyone to a free Chuck Wagon Breakfast, Frost Location in Schertz, Thursday, January 15, 2015 7:30 to 9:30 a.m. Mayor Carpenter stated that he has a question for the membership; he stated that all the newly elected in Austin have been sworn in or will be shortly and his question is when are we heading up to Austin as we do every session of the legislature? Councilmember Cimics stated that maybe we could get someone from TML to come speak to the group at our next meeting and suggest a time and particular items of interest TML could identify for us that we can go and address. Mayor Carpenter recognized City Manager Ken Roberts with the City of Selma who stated that if we do not get the Resolution up to Austin before February then it would be too late, as they will already have their committees assigned. Mayor Carpenter stated that for those who can sign the Resolution today, please do so. Mayor Carpenter recognized Mr. Pat O'Brien who suggested that maybe a Resolution could be prepared today and Mayor Carpenter as chair can sign it. Then maybe the other cities can prepare a separate Resolution for their Council's and cities to sign later. Mayor Carpenter concurred stating that he would be happy to do this. Mayor Carpenter recognized Mr. O'Brien who indicated that he would be happy to go around and get the Mayors signatures on the Resolution. Mayor Carpenter recognized Mayor Pro -Tem Knaus who stated that what we approved here today is NEP, as an Organization, that approved and authorized the Resolution, and having Mayor Carpenter sign it makes sense. Then if the individual cities want to pass a similar resolution, that would be a resolution that is a separate document. Mayor Carpenter stated that he would have Ms. Dennis prepare the resolution with a signature line for him as the Chair of NEP to sign; members were all in concurrence. Mayor Carpenter recognized Mayor Pro -Tem Dick Neville, City of Universal City who stated that we need to move to reinstate the rules. Mayor Carpenter moved to re- instate the rules, seconded by Mayor Jackson. The vote was unanimous. Motion passed. Mayor Carpenter recognized Mayor Pro -Tem Dick Neville, City of Universal City who stated AACOG's trip to Austin is going to be the 3rd of February and he 1 -8 -2015 Minutes