Nov 7, 2017 Election CALENDARTEXAS MUNICIPAL CLERKS CERTIFICATION PROGRAM
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Election Calendar
For a City's Election on November 7, 2017
This calendar indicates the dates for actions necessary in a general election of city officers
to be held on November 7, 2017. It includes all major actions for which the Election Code
prescribes a specific date or deadline for performance, but it does not include all actions (e.g.,
preparation of ballot boxes and other election equipment and of sets of precinct election forms) for
which the beginning date for performance can vary from one city to another depending on local
factors. Each city secretary should use the chart in M §9.02 of the Texas Municipal Election Law
Manual in conjunction with this calendar to fill in those dates on the city secretary's personal
election calendar created in accordance with local conditions [see M §9.03]. The city secretary's
personal calendar should also reflect dates that the city secretary prefers in place of the discretionary
dates recommended in this calendar.
Column 5 indicates the time interval between the date of the action and election day. For
example, the notation "50th" in the entry for September 18 means that the first day for the city
secretary's mandatory office hours is the 50th day before election day; the notation " +9" in the entry
for November 16 means that last day for the EVBB to verify and count provisional ballots is the 9th
day after election day.
When there is a statutory provision prescribing the last day for the performance of an act, the
5 indicates. in parentheses and italics, the actual number of days measured from election day.
In preparing a personal calendar, the city secretary should remember the rule in EC § 1.006 that
if the last day for performance of an action falls on a Saturday, Sunday, or a state or national
holiday, the deadline date is usually extended to the next regular business day whether the day is a
city holiday or not [see M §2.16(a)]. When a deadline is extended for this reason, the extended date
is used for determining other dates that are calculated in relation to the event of the extended date.
Exceptions are noted in this calendar.
Maior steps are in ALL CAPS. Steps for earlv votina are in ITALICS
Date
Action
By or With
Whom
Taken
Manual
Ref. §
Column
5
Jan 1
First day to apply for ballot by mail. The
City Secretary
16.51(a)
3091h
first day does not move even though this
is a holiday, New Year's Day.
Jun 22
LAST DAY to begin posting notice of the
City Secretary
11.05(f)
138th
dates of the candidate filing period for the
(30th day
election.
before 1 st
day to file
*An asterisk in Column 5 indicates the time stated is not required by statute.
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Jun 30
Obtain a supply of the following forms:
City Secretary
7.11
*130th
candidate's application for place on
et seq.
ballot; appointment of campaign treasurer
18.10
(candidate and specific - purpose
committee); report of contributions and
expenditures (candidate - officeholder and
specific - purpose committee); application
for mail ballot, and a set of administrative
forms if ordered from a supply house.
(Set up schedule for ordering precinct
sets and other forms if they are to be
ordered later.)
Jun 30-
Review recommendation for following
City Secretary
9.02
*130th
Jul 28
steps listed in M §9.02 for possible
and
14.03
thru
needed or desired action: Steps 1 through
City Council
*102nd
5 (revising election precincts; designating
polling places; changing method of voting
if equipment is available but not adopted
for use or if acquisition of equipment by
city is desired); Step 12 (establishing or
changing terms of election judges).
Jul 17
LAST DAY for timely filing of semi - annual
City Secretary
18.05
113th
report of contributions and expenditures.
(I 15'h)
July 15 is Sat, deadline is moved to July
17.
Jul 21 -
Recommended period for CALLING
Mayor Ill
10.04
*109th
Aug 11
ELECTION AND POSTING NOTICE of
10.12
to
ELECTION on bulletin board.
*88tH
Jul 22
FIRST DAY FOR FILING APPLICATION
City Secretary
11.05(a)
108th
for place on general election ballot. [301h
day before filing deadline on Mon, Aug
21.]
Jul 22
FIRST DAY FOR FILING DECLARATION
City Secretary
11.10(b)
108th
of write -in candidacy. [301h day before
filing deadline on Mon, Aug 21.]
Note: The City Secretary's Office is not
required to be open on Sat or Sun for
either of these activities.
Aug 11
Recommended LAST DAY FOR ORDER
City Council
3.02(g)
*88th
DESIGNATING ELECTION PRECINCTS
AND POLLING PLACES. In Nov election,
city uses county precincts and polling
places.
*An asterisk in Column 5 indicates the time stated is not required by statute.
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Aug 18-
Recommended period to POST 72 HOUR
City Secretary
8.06
*81 st
Aug 24
NOTICE OF DRAWING for order of
thru
names on ballot.
*75th
Aug 18
Remove candidate's name from ballot in
City Secretary
11.25(a)
81St
GENERAL election if the candidate dies
on or before this date (3 Id day before filing
deadline).
Aug 21
LAST DAY FOR FILING APPLICATION
City Secretary
11.05(b) &
78th
FOR PLACE ON BALLOT in the general
(d)
election unless extended for a city office
11.06
having a 4 -year term if no candidate files.
(must be received by 5 p.m.). City
secretary's office should stay open until 5
p. M.
Aug 21
STATUTORY LAST DAY FOR
Mayor
10.04
78th
ORDERING GENERAL ELECTION.i2i
Aug 24
Recommended last day to POST 72-
City Secretary
8.06
*75th
HOUR NOTICE OF DRAWING for order
of names on ballot.
Aug 24
Recommended period to CONDUCT
City Secretary
8.06
*75th
Thru
DRAWING FOR ORDER OF NAMES ON
thru
Aug 28
BALLOT. (If candidate submits stamped
71St
self- addressed envelope requesting mail
notice of drawing, City Secretary must
provide it.) Prepare ballot format and
send it to printer in preparation for
printing.
Aug 24
Recommended beginning date for
City Secretary
4.08
*75th
preliminary work on appointment of
election judges.
Aug 25
LAST DAY FOR A WRITE-IN
City Secretary
11.10(b)
74th
CANDIDATE in GENERAL election to
declare candidacy by 5 p.m. City
secretary's office should stay open until 5
P.M.
*An asterisk in Column 5 indicates the time stated is not required by statute.
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
IV
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Aug 28
LAST DAY for ballot candidate to
City Secretary
8.05
71St
withdraw in a GENERAL election and
11.22
have candidate's name removed from the
11.23
ballot (withdrawal request must be
11.24
received by 5 p.m.). EXCEPTION: A
withdrawal submitted after this date is
valid for the purpose of certification of an
election cancellation, if it is submitted
before the ballots are prepared. New for
2017.
Aug 28
LAST DAY that a declaration of ineligibility
City Secretary
8.05
71St
causes omission of candidate's name
11.22
from ballot in a GENERAL election. It
11.23
must occur by 5 p.m.
11.24
Aug 28
LAST DAY for write -in candidates to
City Secretary
11.10(e)
71St
withdraw (by 5 p.m.) in a GENERAL
11.22(b)(3)
election and have the candidates
removed from the list.
Aug 28
Recommended last day to POST 72-
City Secretary
71St
HOUR NOTICE OF DRAWING for order
of names on ballot in a GENERAL
election
Aug 29
If a SPECIAL ELECTION TO FILL A
City Council
13.06
70th
VACANCY is held with the general
election, this is the LAST DAY to order the
special election so that the filing deadline
is the 62nd day.
Sep 1
Recommended last day to POST 72-
City Secretary
8.06
*67th
HOUR NOTICE OF DRAWING for order
of names on ballot in a SPECIAL
ELECTION with a filing deadline of the
62nd day. Mon, Sep 4 (64th day) is Labor
Day.
Sep 6
If a SPECIAL ELECTION, was ordered
City Secretary
13.06(a)
62nd
on or before the 70th day, this is the LAST
DAY TO FILE AN APPLICATION FOR
PLACE ON BALLOT in the SPECIAL
ELECTION (must be received by 5 p.m.).
City secretary's office should stay open
until 5 p.m.
*An asterisk in Column 5 indicates the time stated is not required by statute.
IV
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Sep 7
Recommended date to order the lists of
City Secretary
6.32
*61St
registered voters from the county voter
registrar to be used in early voting by
mail.
Sep 8
LAST DAY TO DELIVER NOTICE TO
City Council
10.16
60th
THE COUNTY CLERK AND VOTER
(City
REGISTRAR of each county in which the
Secretary)
election will be held.
Sep 11
LAST DAY for a candidate in a SPECIAL
City Secretary
11.22(b)
57th
ELECTION called on or before the 701h
day, to withdraw or be declared ineligible .
and have name removed from the ballot.
Deadline is not extended if it falls on a
holiday. EXCEPTION: A withdrawal
submitted after this date is valid for the
purpose of certification of an election
cancellation, if it is submitted before the
ballots are prepared. New for 2017.
Sep 11
Extended deadline to file for a place on
City Secretary
11.05
57th
the ballot in a city office having a 4 -year
term if no one has filed by 5 p.m. on Aug
21. (Must be received by 5 p.m.).
Sep
Recommended period for APPOINTING
City Council I'i
4.03
*52nd
16 -25
ELECTION JUDGES. 121 (Schedule for
4.04
thru
first council meeting after period if no
4.05
*43rd
meeting during period.) Notice to judges
10.15
must be given by the 20th day after
appointment. (May be combined with
notice to hold election, if both time periods
are met.)
Sep 18
RECOMMENDED DATE TO PRINT
City Secretary
8.16
*50th
BALLOTS which have been prepared
earlier.
Sep 18
Beginning date of period for mandatory
City Secretary
2.15
50th
office hours.
Sep 22
If a SPECIAL ELECTION to fill a vacancy
City Secretary
13.06(a)
46th
is held with the general election, this is
the LAST DAY to order the special
election. The filing deadline is the 40th
day.
*An asterisk in Column 5 indicates the time stated is not required by statute.
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
W
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Sep 23
FIRST DAY TO MAIL EARLY BALLOTS,
City Secretary
16.57
45th
IF AVAILABLE. Note the roster of
persons mailed ballots is not available to
the public until the first business day after
election day [See M §16.56(g)].
Sep 28
If a SPECIAL ELECTION to fill a vacancy
City Secretary
13.06
40th
is held on the same day as the general
election, and the special election was
called after the 70th day before election
day, this is the LAST DAY TO FILE AN
APPLICATION for a place on the ballot
in the SPECIAL ELECTION. City
secretary's office should stay open until 5
p.m.
Oct 2
LAST DAY TO MAIL BALLOTING
City Secretary
16.57
38th
MATERIALS for early voting by mail, to
(30'')
persons whose applications were
accepted 7 or more days before the 45'
day. 38r' day is on Sat, Sep 30. This
action is extended to Mon, Oct 2 (36rh
day). In any case, ballots should be
mailed as soon as possible. Note: For
voters who will be voting from outside the
U. S. (Including FPCA), if balloting
materials cannot be mailed by the
applicable deadline, the early voting clerk
must notify the secretary of state of the
delay.
Oct 3
LAST DAY for a candidate in a SPECIAL
City Secretary
11.22(b)
35th
ELECTION with a filing deadline of the
40th day, to withdraw or be declared
ineligible and have name omitted from the
ballot. This is the 5th day after filing
deadline. EXCEPTION: A withdrawal
submitted after this date is valid for the
purpose of certification of an election
cancellation, if it is submitted before the
ballots are prepared. New for 2017.
Oct 4
Last day to post notice of early voting at a
City Secretary
16.551
34th
residential care facility, if the voting is held
New Sec.
on the 29r' day. The notice is posted in
the residential care facility at least 5 days
before the voting is conducted. New for
2017
*An asterisk in Column 5 indicates the time stated is not required by statute.
W
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
Date
Action
By or With
Whom
Taken
Manual
Ref. §
Column
5
Oct 8
Minimum 10th day to post continuous
City Secretary
16.72
30th
notice if signature verification committee
meets Oct 18.
Oct
PERIOD FOR PUBLISHING NOTICE OF
Mayor Ill
10.12
30th
8 -30
ELECTION. 10th day before election day
20.04
thin
is Sat, Oct 28. This period is extended to
Mon, Oct 30. Notices containing times
(81h)
and places for early voting by personal
appearance must be posted on the city's
website, if the city has a website.
Oct 9
Due date for filing first report of campaign
City Secretary
18.06
30th
contributions and expenditures by
(29rn)
opposed candidates and specific- purpose
committees supporting or opposing
opposed candidates, by 5 p.m. or, if filed
electronically, midnight. City secretary's
office should stay open until 5 p.m. See
NOTE below.
Oct 9
Last day for submitting voter registration
Registrar
6.23(g)
30th
application in time to vote at the election
6.25(b)
(291h)
or for requesting transfer of registration in
time to vote in new precinct not in the
same county and territory. See NOTE
below.
Oct 9
Recommended last day to notify
Mayor
10.15
*30th
presiding judges of duty to hold election.
*(291h)
See NOTE below.
Oct 9
Recommended last day to request voter
City Secretary
6.32
*30th
registrar to prepare lists of registered
6.35
*(291h)
voters and furnish statement of residence
7.42
forms to be used in conducting the
election. See NOTE below.
NOTE: 30th day is on Sun, Oct 8. These
actions are extended to Mon, Oct 9 (29th
day).
Oct 9-
Period during which early voting may be
City Secretary
16.551
29th -
Nov 3
conducted at a residential care facility.
Election Judge
New Sec.
4th
New for 2017. Notice must be posted in
for residential
the residential care facility at least 5 days
care facility
before the voting is conducted.
*An asterisk in Column 5 indicates the time stated is not required by statute.
VII
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
VIII
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Oct 16
Recommended last day to request waiver
City Secretary
9.45
*22nd
of partial manual recount of electronically
counted ballots. Look at the SOS website
to see if a blanket waiver has been
issued. The manual count does not apply
to cities that use DIRE equipment.
Oct
Possible period for posting notice
City Secretary
16.22(k)
22nd
16 -29
amending notice of branch early voting
thru 91h
polling places.
Oct 17
Last day for publication of notice of the
City Secretary
7.40(d)
21St
test of automatic tabulating equipment to
be used in early voting if the test is on Oct
16 (48 hours before date of test.)
Oct 17
Last day for publication of notice of the
City Secretary
7.38(d)
21 St
test of DRE equipment to be used in early
voting if the test is on Oct 16. (48 hours
before the test begins.)
NOTE: Both the above notices should be
given no later than the 3" day before the
day of the test to assure the timely 48-
hour notice requirements.
Oct 17
LAST DAY for POSTING NOTICE OF
City
10.12(c)
21St
ELECTION on bulletin board used for
Secreta ryl�i
posting notices of city council meetings.
Oct 18
Last day to receive an FPCA from an
City Secretary
17.02(a)
20th
unregistered voter.
& (d)
Oct 18
First day a signature verification
City Secretary
16.72
20th
committee may begin work.
Oct 18
Last day to begin posting of continuous
City Secretary
16.22(k)
20th
notice of schedule for branch early voting
polling places.
Oct 20
Last day to receive application from voter
City Secretary
16.51(c)
18th
in person for a ballot to be voted by mail
(by close of business). This is the last
business day before the beginning of
early voting by personal appearance.
*An asterisk in Column 5 indicates the time stated is not required by statute.
VIII
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
Ix
By or With
Manual
Column
Date
'fiction
Whom
Ref. §
5
Taken
Oct 20
If a defective early voting application is
City Secretary
16.53(c)
18th
received on or before this date, the early
(3) & (4)
voting clerk shall deliver a new application
to the early voting applicant with an
explanation of the defect. Applicants
submitting defective applications after this
date receive only notice of defect.
Oct 20
Last day for conducting first test of
City Secretary
7.40(c) & (d)
18th
automatic tabulating equipment and DRE
equipment to be used for early voting (at
least 48 hours before voting begins).
Oct 23
FIRST DAY FOR EARLY VOTING BY
City Secretary
16.21
17th
PERSONAL APPEARANCE. 17th day is
16.22(i)
(15th)
Sat, Oct 21. This action is extended to
Mon, Oct 23 (15`h day). /f voting will be
conducted on Sat or Sun, Oct 28 or 29,
notice of schedule must be posted at least
72 hours before first hour of the weekend
voting.
Oct 23
STATUTORY DEADLINE TO NOTIFY
Mayor
10.15(a)
15th
JUDGES OF DUTY TO HOLD THE
ELECTION.
Oct 23
Last day to challenge form & content of
City Secretary
11.10(i)
15th
write -in candidate for compliance.
Oct 24
Last day to post 72 -hour notice of
City Secretary
16.22(k)
14th
weekend early voting if it is held on Sat,
Oct 28. Posting on this day assures
compliance regardless of the time voting
begins.
Oct 25
If a city in a county with a population of
City Secretary
16.74(a)
13th
100,000 or more conducts the election
thru close
jointly with the county, ballots voted by
of polls or
mail may be delivered to the EVBB
Election
beginning the end of this day until the
Day
close of the polls on election day. (9t' day
before last day of early voting by person
appearance.) New beginning time as of
2015.
Oct 25
Last day to post 72 -hour notice of
City Secretary
16.22(k)
13th
weekend early voting if it is held on Sun,
Oct 29. Posting on this day assures
compliance regardless of the time voting
begins.
*An asterisk in Column 5 indicates the time stated is not required by statute.
Ix
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
x
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Oct 26
First day for new illness or disability
Voter
17.16
12th
allowing late application for late
(emergency) early voting.
Oct 27
Last day to receive application by mail for
City Secretary
16.51(b)
11 th
a ballot to be voted by mail, by 12 noon or
16.55(b)
close of business, whichever is later. In
17.02(a)
2015, this deadline was moved from 9'
day to 11 f' day and now applies to FPCA.
An FPCA received after the 20th day but
by the 11th day is entitled to federal ballot
only.
Oct 27
Last day for county to deliver final list of
City Secretary
16.523(a)(3)
11th
voters that submitted an annual
application for ballot by mail.
Oct 30
LAST DAY FOR PUBLICATION OF
Mayor ill
10.12(b)
10th
NOTICE OF ELECTION. 10th day is Sat,
(8 1h)
Oct 28. This action is extended to Mon,
Oct 30 (8th day). It is better practice to
publish no later than 10th day.
Oct 30
If early voting is conducted at a residential
City Secretary
16.551
9th
care facility on the 4' day before election
New Sec.
(8h)
day, this is the LAST DAY to post notice
at the facilit�. The 5th day before the 4'
h
day is the 9 day which is Sun„ Oct 29.
This deadline is extended to Mon, Oct 30,
the 8' day.
Oct 30
Due date for filing second report of
City Secretary
18.06(c)
8th
campaign contributions and expenditures
18.08(a)
by 5 p.m. or midnight if filed electronically.
& (c)
Oct 30
LAST DAY to designate times for early
Election Judge
16.551
8th
voting at a residential care facility. This is
for residential
New Sec.
the 6th business day before election day.
care facility
Oct 31
Recommended last day for publication of
City Secretary
7.40(b) &
*7th
notice of first test of automatic tabulating
(d)
equipment to be used at a central
counting station and a polling place if the
first test is on Oct 30. (48 hours before
date of test.)
*An asterisk in Column 5 indicates the time stated is not required by statute.
x
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
XI
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Oct 31
Recommended last day for publication of
City Secretary
7.38(d)
*7th
notice of the test of DIRE equipment to be
used at a polling place if the first test is on
Oct 30. (48 hours before the test begins.)
NOTE: Both the above notices should be
given no later than the 3rd day before the
day of the test to assure the timely 48-
hour notice requirements.
Nov 2
First day for death in family to qualify for
City Secretary
17.31
5th
late (emergency) early voting.
Nov 3
LAST DAY OF REGULAR EARLY
City Secretary
16.21(c)
4th
VOTING BYPERSONAL APPEARANCE.
Nov 3
Recommended last day for conducting
City Secretary
7.40(d)
*4th
first test of automatic tabulating
7.38(d)
equipment to be used at a polling place or
central counting station (at least 48 hours
before used for counting on election day)
and DIRE equipment to be used at a
polling place. To assure 48 hours before
7 am of election day, test must be by 3"
day which is Sat. The Secretary of State
has extended this deadline to Mon, but it
is inadvisable to wait that long to conduct
tests. Notice must be published at least
48 hours before date of test for automatic
tabulating equipment and 48 hours before
test begins for DREs.
Nov 3-
As soon as early voting is over, and until
City Secretary
16.74(x)
4th thru
Nov 7
7:00 p.m. Nov 3, early voting ballots may
close of
be delivered to the EVBB for qualifying
polls on
purposes (may not be counted until
Election
election day, except if election is held
Day
jointly with a county in counties of
100, 000 or more. See below.) Post notice
of delivery continuously 24 hours before
each delivery.
Nov 3
Last day to conduct early voting at a
Election Judge
16.551
4th
residential care facility.
for the
New Sec.
residential
care facility
*An asterisk in Column 5 indicates the time stated is not required by statute.
XI
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
ME
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Nov 4
In election held jointly with a county
Early Voting
16.74
3rd
having a population of 100,000 or more,
Ballot Board
this is the first day that the EVBB may
begin counting early ballots voted by mail.
Assure that the counting equipment has
been tested at least 48 hours before use.
Nov 4
Last day to receive an application to
City Secretary
16.59(a)
3rd
cancel mail ballot that has not arrived at
the address on the carrier envelope. This
deadline is not extended because there
are other procedures for canceling a mail
ballot.
Nov 4-
Period to apply for late (emergency) early
City Secretary
17.33
3rd
Nov 6
voting because of death in family Nov 2 or
thru 1St
later.
Nov 4-
Prepare list of registered voters for EVBB
City Secretary
16.76
*3rd
Nov 6
if more than one early voting polling place.
thru 1St
Nov 4-
Period to apply for late (emergency) early
City Secretary
17.17
3rd thru
Nov 7
voting because of illness or disability
Election
originating on or after Oct 26.
Day,
5 p.m.
Nov 5
The secretary of state has stated that this
City Secretary
7.38(d)
2nd
is the last day to conduct test of voting
7.40(d)
equipment because of the extended date
of the deadlines. It would be unwise to
wait until this date. See entries for Oct 31
and Nov 3.
Nov 6
Last day to submit an application (by
City Secretary
17.33(b)
1St
close of business) for, and vote a ballot by
personal appearance due to death in
immediate family that occurred Nov 2 or
later.
Nov 6
Last day to deliver precinct early voting
City Secretary
7.47
1St
lists to presiding election judges. New as
16.830)
of 2015: Early voting clerk must mark this
list with notation for each name of voter
who voted early.
Nov 6
Recommended date for delivery of
City Secretary
7.48
*1St
equipment to polling places (statutory
deadline is 6 a.m. on election day).
*An asterisk in Column 5 indicates the time stated is not required by statute.
ME
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
Date
Action
By or With
Whom
Taken
Manual
Ref. §
Column
5
Nov 7
ELECTION DAY. Polls are open 7 a.m.
City Secretary
17.41
E Day
to 7 p.m. Voting by sick or disabled
voters at main early voting place, 7 a.m.
to 7 p.m., where voting machines are
used at precinct polling place.
Nov 7
7 a.m. to 7 p.m. early voting clerk's office
City Secretary
9.23
E Day
must remain open for early voting
activities.
Nov 7
5 p.m. deadline for late applications for
City Secretary
17.16
E Day
ballots from voters who became ill or
17.17
disabled Oct 26 or later.
Nov?
Deliver early voting ballots, etc., toEVBB.
City Secretary
16.73(a)
E Day
Second key to ballot box is delivered by
chief of police or marshal.
Nov 7
7 pm deadline for receiving early voting
City Secretary
9.23(c)(4)
E Day
mail ballots, except overseas and armed
16.58(a)
forces ballots and certain ballots placed
for delivery before deadline. After regular
mail delivery, check mail box for early
voting mail ballots. See additional
deadline on +1 day.
Nov 7
Receive precinct records, voted ballots,
City Secretary
9.33(d)
E Day
etc. (Chief of police or marshal receives
Mayor
9.34
keys to ballot boxes containing voted
ballots.)
Nov 7
UNOFFICIAL TABULATION OF
City Secretary
9.35
E Day
RESULTS.
Nov 8
Last day to receive, by 5 pm, early voting
City Secretary
9.23
+1
mail ballots that were placed for delivery
before election day and bear a
cancellation mark indicating a time not
later than 7 pm on election day. New for
2017.
Nov 8
First day for public access to roster for
City Secretary
16.56(g)
+1
mailed early voting ballot materials.
Nov 8
Last day to deliver provisional ballots to
City Secretary
Voter Registrar of each county in which
9.41
+1
the city is located.
*An asterisk in Column 5 indicates the time stated is not required by statute.
Xiii
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
Date
Action
By or With
Whom
Taken
Manual
Ref. §
Column
5
Nov 9
Recommended day to PROVIDE
City Secretary
12.32(d)
* +2
OFFICIAL OATH AND STATEMENT OF
ELECTED OFFICIALS to candidates who
appear to have won, or may win. These
are provided for information only. The
oaths are taken after the canvass.
Nov
Period during which EVBB may meet to
Early Voting
16.74(f)
+3 thru
10 -16
count ballots received from outside the
Ballot Board
+9
United States if the early voting clerk
certifies that all ballots mailed from
outside the United States have been
received.
Nov
Completion before canvass of report of
City Secretary
16.87
+3 thru
10 -20
early votes cast for each candidate or
+11
measure, by election precinct. 11t' day
( +13)
after the election is Sat, Nov 18. This
deadline is extended to Mon, Nov 20
(+13'h day).
Nov
Partial manual count of electronically
City Secretary
9.45
+3 thru
10 -28
counted ballots if waiver not obtained from
+21
secretary of state. Must begin not later
than 72 hours after polls close and be
completed by the 21" day. (Check the
SOS website to determine if a blanket
waiver has been issued.)
Nov
PERIOD FOR OFFICIAL CANVASS. The
City Council/
9.42
+3 thru
10 -20
city council sets exact day and hour. City
City Secretary
9.44
+11
secretary records results in election
( +13)
register as soon as practicable after
canvass. 11`h day after the election is on
Sat, Nov 18. This deadline is extended to
Mon, Nov 20 ( +13`h day). [Canvass may
occur before 11" day only if all FPCA
ballots have been received and the ballot
board has completed the count of
provisional ballots.] NOTE: The provision
for allowing the canvass on 3rd day after
election day in November is new for 2017.
Nov
AFTER CANVASS, ISSUE CERTIFICATE
Mayor
12.23
+3 thru
10 -20
OF ELECTION, except that, if a recount
+11
has been requested, the certificate in that
( +13)
race may not be issued until after the
recount.
*An asterisk in Column 5 indicates the time stated is not required by statute.
xlv
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
UTA
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Nov
ORDERING OF RUNOFF ELECTION, if
City Council
14.04
+3 thru
10 -27
necessary, not later than 5'h day after
or
+18
canvass. If the 5`h day after canvass is
Mayor I'i
( +20)
Nov 23, Thanksgiving Day, the deadline is
extended to Fri, Nov 24. If the 5th day
after canvas is Nov 25, a Sat, the
deadline is extended to Nov 27, the 20`h
day after the election.
Nov 13
Type A elected officials may qualify and
Candidate
12.34
+6
assume duties of office. [LGC §22.006]
with City
The statute states 5`h day after election,
Secretary
excluding Sundays. The resulting day is
the 61h day after the election. Since this a
first day, it is not affected by the Veterans
Day holiday. Officials may not take office
until the canvass is complete unless the
election was cancelled.
Nov 13
LAST DAY for receiving a mail ballot from
City Secretary
16.58(b)
+5
outside the U. S. if placed for delivery by 7
( +6)
pm on election day. The 5th day after the
election is Sun, Nov 12. This action is
extended to Mon, Nov 13, the 6t`' day after
the election.
Nov 13
LAST DAY to receive an FPCA ballot
City Secretary
16.58(b -1)
+6
voted by a member of the armed forces of
the U.S. or a spouse or dependent of a
member, including the merchant marines.
New for 2017.
Nov 13
Last day for provisional voter to present
City Secretary
16.261(g)
+6
acceptable ID to the registrar or execute
appropriate affidavit.
Nov 13
Last day for voter registrar to complete
City
9.41(d)
+6
review of provisional ballots and for early
Secretary
voting clerk to retrieve provisional ballots.
Nov 14
Last day to obtain provisional ballots from
Presiding
9.41(d)
+7
county voter registrar.
Judge of
the EVBB
Nov 16
Last day the EVBB meets to count ballots
Early Voting
16.74(f)
+9
received from outside the United States,
Ballot Board
if the early voting clerk did not certify that
all ballots mailed from outside the United
States had been received earlier.
*An asterisk in Column 5 indicates the time stated is not required by statute.
UTA
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
*An asterisk in Column 5 indicates the time stated is not required by statute.
xv i
By or With
Manual
Column
Date
Action
Whom
Ref. §
5
Taken
Nov 16
Last day for EVBB to verify and count
Early Voting
9.41
+9
provisional ballots reviewed by the voter
Ballot Board
16.77
registrar.
Nov 17
Last day to mail to voters, notices of
Presiding
16.78
+10
rejected mail ballots.
Judge of
EVBB
Nov 20
LAST DAY for conducting the official
City Council/
9.42
+11
canvass of the election. 11 th day after the
City Secretary
( +13)
election is on Sat, Nov 18. This deadline
is extended to Mon, Nov 20 (+13 1h day).
Nov 25-
Period during which notice of disposition
Presiding
16.77
By 10th
Nov 30
of provisional ballots must be mailed to
Judge of
day after
voters. If 10th day is Sat or Sun, last day is
EVBB
canvass
extended to Mon.
Nov 28
Last day for mailing results of manual
City Secretary
9.45
+21
count to secretary of state, if no waiver is
obtained.
Nov 30-
POSSIBLE PERIOD FOR RUNOFF
City Secretary/
14.03
+201h - +45t
Jan 4
ELECTION, depending on date of official
City Council
day after
canvass, unless a charter provides for a
canvass
later date.
Dec 7
Last day to transmit election results by
Mayor
9.44
+30
city precinct in electronic form to secretary
(Presiding
of state.
Officer of the
Canvassing
Committee)
Dec 17
LAST DAY OF MANDATORY OFFICE
City Secretary
2.15
+40
HOURS.
Jan 7
First day for transfer of voted ballots in the
City Secretary
9.50
+61
main election from the locked ballot box to
another secure container.
May 7,
Last day of preservation period for ballots
2018
and other non - federal precinct election
City Secretary
9.50(g)
+6 month
records of main election.
*An asterisk in Column 5 indicates the time stated is not required by statute.
xv i
ELECTION CALENDAR FOR NOVEMBER 7, 2017, Continued
Endnotes
[1] Follow home -rule city's charter provision, if any.
[2] The city's governing body may choose to conduct a mock student election under EC §276.007.
The major steps taken for a general election should be taken for a student election. The student
election may be held on the first day before the election, but results must not be published until
after the polls close on election day.
NOTE ON CALENDAR FOR SPECIAL OR RUNOFF ELECTION
To prepare a calendar for a special election to fill a vacancy in office, see M § 13.02; for a
special election on a measure, see M § 15.02; for a runoff election, see M § 14.03.
NOTE ON CONTEXT
When reading a section of the Election Code, remember to read the chapter and subchapter titles
to determine if the section you are reading applies to cities.
*An asterisk in Column 5 indicates the time stated is not required by statute.
xvii