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02-01-16SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING February 1 Members Present: Ruth Tienor, Laura Wilson, Melissa Uhlhorn, Sandy Keiser, Carol Cyr, Patti Dilworth, Howson Lau, Bobbie Boyce, Margaret Riley, Neota Brady, Patti Paulson, Brian James, Juan Thorn, Shonale Burke, Rebecca Scheffler Visitors: None HEARING : None CALL TQ ORDER: Bobbie Boyce called the meeting to order at 6.32 p.m. 1. Minutes: Consideration and /or action regarding the approval of the minutes of the January 4, 2016 meeting. Muth Tienor moved to accept the January minutes with corrections. Patti Paulson seconded the motion. Motion carried. The January 4, 2016 minutes were approved. 2. Treasurer's Reports: Consideration and /or action regarding the approval of the August 2015 and the September 2015 Treasurer's Reports, The December 2015 Treasurer's Report. Bookstore sales were 1,277.95, Interest earned .95, Library Consignments were 193.97, donations were 5.00 total is 1477.87. Ruth Tienor moved to accept the December 2015 Treasurer's Report as presented. Neota Brady seconded the motion, The motion carried. The December 2015 Treasurer's report was approved. -The Board discussed moving funds from the cash account to the investment account. The investment account currently has a higher interest rate. Brian James suggested that the Board have James Walters, Asst. Financial Director, discuss the Board's options and the benefits of both. 3. Librarian's Report* Librarian will report on the following items: General Operation: - Brainfuse is up and running. The statistics shows 4 online tutor sessions and 70 other online sessions, Natalie Shults is going to go to Wilder Intermediate and to "Community On The Move" for demonstrations. A SCUCISD school board member is recommending it and helping to get the news out. - Winter Reading programs are in full swing. There is currently nothing to report at this time. - Suggestion Box: Melissa Uhlhorn will try to bring the suggestions to the Board to review. The current area of concerns: Some concerns were: Wi -Fi not working well, the graphic novel series are not complete, study rooms are loud on occasion, and a chess club for children. If the suggestion that was left had contact information on it the patron will be contacted personally. -A local furniture maker presented a proposal for the Mary McAllister signpost. The Board discussed the design and proposal. A few suggestions were made for possible destination on the signpost. Margaret Riley suggested getting another proposal before a final decision is made. Discussion was tabled until the next meeting. -The Library has an Adult Coloring Club. Margaret Riley has attended. -No more recycle bends. They have been removed. -The parking lot has been restriped and the broken cement parking bricks have been replaced. 1 Public Total Circulation Head Count Volunteer # of Computer Hours Volunteers Usage, 3,561 29,117 17,180 356.25 48.00 Total ILL Youth Program Adult Program Total Total requests Attendance /program Attendance /program Program Collection Attendance Titles 208 956/25 programs 57/13 programs 1013 85,781 Total Number of Patrons New Cards Renewed Meeting Items Cards Room Items Usage 114,884 30,738 256 356 38 3M Self TSLAC Service Web page Session Web page Web page Check Population users pageviews Usage No data 91,898 4,005 2,372 8,391 4. Bookstore Report: Committee reported on the following items: General Operation: - Blessed with lots of donations. -There is a need for volunteers to cover some of the volunteers that are out for personal reasons. The days we are looking for are Thursdays and every other Saturday. -Book Sale is scheduled for March 3-5,2016. Volunteers are available for setup. Bobbie Boyce will send out a reminder email. Melissa Uhlhorn is following up on the sign permit for the sale. The permit has expired. The bags at the sale will be $3.00 for this sale, but will increase to $4.00 at the next book sale. There will be signs to let patrons know of the price change. - Consignment: We are having problems with the current consignment company. They are having issues that are delaying selling of books. Bobbie Boyce is going to reach out to the company to see if they can correct the issues. It was discussed giving the consignment company a couple of months to fix the problems. If they are unable to work out Melissa Uhlhorn has research some other possible companies. The Book Prospector and world Books were two companies that were mentioned as possibilities. - Joanne ward is rewriting the bookstore policy -Do's and Don'ts. This is a great option for all the volunteers. It was too difficult to schedule a meeting that all the volunteers could attend. This will allow all areas of concern to be addressed. Mary McAllister left the last update that was made to the bookstore policies for future use. 5. Update on aor's Committee: Howson Lau No meeting- Nothing to report. Howson Lau has reached out to John Kessel, City Manager, to see if they will be meeting in the future. Brian James will follow up as well. 6. Library Food & Drink Policy - Discussion and possible action on adoption of a new food and drink policy. Melissa Uhlhorn and staff conducted an in library poll as requested. The results were still in favor of allowing the food and drink policy to move forward. The poll was difficult to be regulated. Melissa read both the pro and con comments made on Yelp, Facebook and in the survey and suggestion box, This policy will help the library be relevant to the community. Most libraries in the area currently allow food and drinks in parts of their libraries with the exception of two. Natalie Shults has made demo flyers to show the do's and don'ts of the policy. This will allow the patrons of the library to be aware of what is allowed. These will be posted throughout the library. Melissa Uhlhorn has meet with Rick Alvarez, General Services staff member assigned to the library, to discuss the possible problem areas. There will be more trashcans, pest control is all ready established, and they have established a quarterly cleaning of the carpet and chairs. A discussion of a freestanding coffee kiosk might be possible. Shonale Burke made a motion to accept the Food and Drink Policy as presented. Patti Dilworth seconded the motion. Majority of the Board were for the policy. Motion carried. The Library Food and Drink Policy was approved. 7. Items by the Library Board Members: Briefing and discussion on the following items: -Correspondence received by the Secretary: None received -Other announcements by Library Board Members:. -Call for items to be included on the next agenda: Discuss the proposals on Mary's signpost. Brian James recommended having James Walters, Asst. Financial Director, at the next meeting to discuss moving money from cash account to investment account. Melissa Uhlhorn is to get estimates for selling coffee specifically Kerig pods in the Library. Juan Thom will also do research on bringing coffee to the Library.