03-07-16SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
March i
Members resent: Ruth Tienor, Laura Wilson, Melissa Uhlhorn, Sandy Keiser,
Carol Cyr, Patti Dilworth, Howson Lau„ Margaret Riley, Neota Brady, Brian James,
Juan Thorn, Joann Ward
Visitors: None
RESIDENTS: HEARING OF James Walters
LL TO ORDER: Juan Thorn called the meeting to order at 6:28 p.m.
1, Minutes: Consideration and /or action regarding the approval of the minutes
of the February 1, 2016 meeting.
Ruth Tienor moved to accept the February minutes with corrections. Sandy Keiser
seconded the motion. Motion carried. The February 1, 2016 minutes were
approved.
2. Treasurer's Reports: Consideration and /or action regarding the approval of
.January 2016 Treasurer's Report.
The January Treasurer's Report: Bookstore sales were 1,399.80, Interest earned .76,
Library Consignments were 342.03, total is 1,742.59. Margaret Riley moved to
accept the January 2016 Treasurer's Report as presented. Juan Thorn seconded the
motion. The motion carried. The January 2016 Treasurer's report was approved.
3. Librarian's Report: Librarian will report on the following items:
General Operation: - Brainfuse statistics shows 100 sessions. The sessions were a
mixture of writing, tutoring and practice quizzes. Natalie Shults is going around
town to get the word out. It has been difficult to get the word out within the school
district. Brian James will reach out to Dr. Damon Edwards to see what the library
can do to get the word to the school district. The Chamber of Commerce is also
going to put information on their website.
- Melissa Uhlhorn is working on a technology plan with the IT Department. The plan
is close to being finished.
-The Lego League. Sadly they did not place, so they did not continue in the
competition. The Lego League has nine members of the team.
- Howson Lau had a couple of questions: 1. He was curious what the compatibility
study the city did with other cities showed. If the library's salaries were compatible
with the area, he did not want to loss the library's creative minds. Melissa Uhlhorn
and Brian James explained that it was a multiyear plan that the city has
implemented. Brian James suggested we table the discussion to allow him to bring
in the study results. 2. What happened to the planters? The planters in the front of
the library have been switched to benches. The Library Foundation was responsible
for the planters and they were having issues keeping things looking nice.
-Juan Thorn purchased a Keurig coffee dispenser for the library. The topic was
tabled until Melissa Uhlhorn puts a proposal /plan together.
January :
Public
Total Circulation
Head Count
Volunteer
# of
Computer
Hours
Volunteers
Usage
3,824
30,046
20,905
407.75
34.00
Total ILL
Youth Program
Adult Program
Total
Total
borrow/
Attendance /program
Attendance /program
Program
Collection
Lend
Attendance
Titles
17Z48
1,378 46 programs
156/17 proEams
1,534
79,995
Total
Number of Patrons
New Cards
Renewed
Meeting
Items
Cards
Room
Items
Usage
93,733
30,211
370
537
61
3M Self
TSLAC Service
Web page Session
Web page
Web page
Check
Population
users
pageviews
Usage
11,488 191,898
14,674
12,641 19,702
There are changes on how the library will receive the stats for the ILL. They will no
longer have a complete total; instead they will have a borrowed number and a lend
number. This will allow the library to be able to track ILL better. This will also
help with possible reimbursement from the State Library. The other stats change
will be the "total items #" the change is due to licensing changes.
r Bookstore Report: Committee reported on the following items:
General Operation:
-Large cookbook donation.
-There is a need for volunteers to cover some of the volunteers that are out for
personal reasons. There is one new volunteer, but still need for more.
-Book Sale was a huge success. Book sale produced 900.00 and also increased the
sales in the bookstore. Joanne Ward thanked everyone for their help.
- Consignment problems have been worked out. They have a new shipping policy.
They have a specific protocol with more limitations that will need to be followed
with each order.
- Joanne Ward handed out the revised volunteer handbook. She highlighted areas
"Gentle Reminders" that needed to be addressed directly. She asked everyone to
read through the handbook to see if there are any changes.
-Large bills will need to go to the library for them to break and verify authenticity of
the bill.
5. Update on Mayor's Committee: Howson Lau
The Mayor's Committee is now referred to as the Committee of Community
Advisory Board, CCAB. The first meeting was held on February 26th. It is an
advisory board, all the members had to be approved by the Schertz City Council.
The next meeting is scheduled for March 18, 2016.
) 1 'i 1
6. LAB Investment Account- —Presentation byAsst Finance Director, James
Walters, on LAB investment and operating accounts. Discussion and possible
action on options and moving money from one account to another.
James Walters presented an overview of the LAB accounts. Mr. Walters reported
that during the audit an error was discovered in the account. Mr. Walters will audit
the account to find when and what the exact error in the account occurred. Once the
details are ready Mr. Walter will come back and give the LAB a detailed report. LAB
currently as of February 29th had in the Cash Account 29,826.16, the Investment
Account 44,975.24, the Total Available funds are 74,801.40, and the Reported Total
are 74,571.58. Mr. Walters discussed that the LAB funds are in its own investment
pool. He recommended that if any fund transfer between the LAB cash and
investment accounts it is best done in September. September is when all city
departments finalize their budgets. He advised the LAB of the investment options
and the durations of different investments. All decisions and further discussions
were tabled at this time.
7. Items by the Library Board Members: Briefing and discussion on the
following items:
- Correspondence received by the Secretary: None received
-Other announcements by Library Board Members%
-Call for items to be included on the next agenda: Discuss the proposals on Mary's
signpost. A presentation from the Library Foundation about their fundraiser.
James Walters to present a report on the audit on the LAB accounts. Juan
Thorn /Melissa Uhlhorn on selling coffee in the Library.
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