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11-07-2019 MinutesNortheast Partnership for Economic Development City of Garden Ridge Garden Ridge City Hall 9400 Municipal Parkway Garden Ridge TX 78266 MINUTES OF WORKSHOP NOVEMBER 7, 2019 I. Call to Order and Establish a Quorum. Mayor Williams called the workshop to order at 6:44 P.M. Members present were: Mayor Walt Williams, New Berlin Mayor Michael Carpenter, Schertz Mayor Elect Ralph Gutierrez Mayor Victor Contreras, Marion Mayor Larry Thompson, Garden Ridge Mayor Jeff Hunt, Santa Clara City Administrator Nancy Cane, Garden Ridge City Secretary Brenda Dennis, Schertz II. Introduction of those present and roll call. Introductions were not necessary for the local attendee's present. III. OLD BUSINESS: 1. Discussion regarding revising the NEP By -laws. Mayor Williams introduced the following suggested changes: • Article II — Purpose - the first bullet point (Develop and implement a consolidated approach to economic development;) is'not being done nor has it ever been done. Possibly remove. • Suggestions for additional bullet points: 1. Foster relationships and share knowledge with the member Mayors. 2. Champion laws, policies, and events to benefit our citizens. • Article III — Goals — Third bullet point (To diversify commercial activities) Suggested Lining through this item. • Article III — Goals — Sixth bullet point (To identify private and public sources of capital investment) Suggest Lining through this item. 11 -7 -2019 Minutes • Article V — Membership — 5.01 Added Santa Claire, Marion and New Berlin to the list of cities. • Article V — Membership — 5.02 Placed a comma between the first word Business and corporations. It was also brought up that this article doesn't designate how individuals become Associate Members. It was suggested an explanation be placed in the article such as `may become Associate Members of the Northeast Partnership by a majority vote of the Board of Directors and payment of annual membership dues.' • Article VI - Board of Directors — 6.08 Suggested adding a written quorum of at least 5 members /mayors can be established as per e- mailing all Board of Directors in order to make decisions when time does not permit a physical meeting. • Article X — Contracts, Checks, Deposits, and Funds — 10.02 Suggested adding 'Each member city is authorized to spend, at their discretion, 25 %/50% of their dues to any city function they deem benefits the city on the NEP's behalf with parameters in place.' • Article XI — 12.01 Fiscal Year — Discussed changing the first day of the fiscal year from October to the first day of January. Those present discussed the proposed changes. IV. NEW BUSINESS: 2. Discussion and follow -up regarding "The Party with the Partnership" event. Mayor Williams recognized Mayor Hunt who provided the final Party with the Partnership financials (see attached to the minutes). 3. Discussion regarding E -mail Blasts of NEP Agendas, information through Constant Contact (Kevin Hadas) City Secretary Brenda Dennis stated that NEP Organization needs to set up through Constant Contact a way to send out a -mails to the large NEP group as sending it through the Schertz server creates alarms. Members discussed having Constant Contact devise a system in which we can log in and send a -mails to the NEP Group. Members discussed the cost involved in setting this up and maintaining it. Mayor Williams asked for a motion to set up sending out a -mails through Constant Contact for NEP. A motion was made by Mayor Thompson and seconded by Mayor Hunt. All present voted yes — motion passed. V. Items of interest by Member cities. Mayor Williams recognized Mayor Victor Contreras with Marion who announced the following: 11 -7 -2019 Minutes • November 11th Veterans Day Program in the downtown area at 7:15 a.m. and the high school will also celebrate Veterans Day at 3:15 p.m. in the high school gym. • December 6, 2019 is their 33rd annual tree lighting ceremony around 6:00 p.m. Mayor Williams recognized Mayor Michal Carpenter who announced the following: November 18, 2019 our election vote will be canvassed, Mayor -elect Ralph Gutierrez will be sworn in and Mayor Carpenter will give a short farewell commentary. Our election will be canvassed, and our new Councilmembers will also be sworn in. Mayor Williams recognized Mayor Jeff Hunt who announced the following: • Announced they were purchasing a F -550 used truck increasing their fleet by 100 %. Mayor Williams congratulated and welcomed Mayor -elect Ralph Gutierrez. Mayor Williams recognized Mayor Larry Thompson who announced the following: • November 8th at Garden Ridge city hall their high school ROTC and elementary school performing at 10:30 a.m. • Annual Christmas tree lighting December 5th at 6:00 p.m. VI. Establish a Date, Time & Location of the next NEP Workshop Meeting. (Next up is the City of Kirby) to host for December 5, 2019. No discussion at this time. VII. Review and discussion regarding the Agenda for November 14, 2019, regular meeting. No discussion at this time. VIII. Adjournment. Mayor 1,1 illiams adjourned the workshop at 7:41 p.m. Mayor Walt Williams, NEP Chairman 11 -7 -2019 Minutes Party with the Partnership Type Date Name Memo Amount Check 4/9/2019 Reese Events Group 1/2 contract cost (8,060.00) Check 8/9/2019 Cartwheel Corn Web work /registration (1,000.00) Check 9/16/2019 Adventure Bus Bus Service (4,377.63) Check 9/19/2019 TML Add (500.00) Check 10/1/2019 Reese Events Group 1/2 contract cost (7,410.00) Check 10/10/2019 Campanas De America Mariachi (937.50) Check 10/10/2019 Ran D Security, LLC Security (775.00) Check 10/10/2019 Bluebonnet Palace Band (15,000.00) Check 10110/2019 Bluebonnet Palace Bar (5,492.00) Check 10/10/2019 Bluebonnet Palace Food and Facilities (10,762.00) Check 10/11/2019 Reese Events Group Decore (2,830.88) Sub Total (57,145.01) Deposit 4/9/2019 M &S Engineering LLC 3,000.00 Deposit 4/9/2019 Aqua- Metric 3,000.00 Deposit 4/9/2019 Tiger Sanitation Inc. 3,000.00 Deposit 4/9/2019 Linegarger 1,250.00 Deposit 4/11/2019 Frost Bank - v 7,500.00 Deposit 4/23/2019 City of Live Oak 1,250.00 Deposit 4/23/2019 Armstrong, Vaughan & Associates 1,250.00 Deposit 6/6/2019 KSA 1,250.00 Deposit 6/26/2019 Big City Access 3,000.00 Deposit 6/26/2019 CPS Energy - v 1,250.00 Deposit 7/9/2019 Alamo Community Colleges District Found 1,250.00 Deposit 7/31/2019 Schertz Bank & Trust 1,250.00 Invoice 7/18/2019 National Forum for Black Public Administr 1,250.00 Sub Total 29,500.00 Total (27,645.01)