04-27-2023 Agenda SEDC Board Reg Meeting with Packet
NOTICE OF MEETING
AGENDA
APRIL 27, 2023
The City of Schertz Economic Development Corporation (SEDC) Board of Directors will hold a regular monthly meeting on Thursday, APRIL 27, 2023. at
6:00 p.m. at the Hal Baldwin Municipal Complex, Council Chambers Conference Room, Building No. 4, 1400 Schertz Parkway, Schertz, Texas. This is an
open meeting, subject to the open meeting laws of the State of Texas.
Call To Order
1.Roll call, recognition of visitors, and review of meeting instructions for effective Board
interaction and public participation.
Hearing of Residents
2.This time is set aside for any person who wishes to address the Board. Presentations should
be limited to no more than 3 minutes.The presiding officer will call on those persons who
have signed up to speak.
Minutes
3.Approval of the minutes for the Board of Directors Regular Monthly Meeting held on
Thursday, April 27, 2023. (S.Courney)
Presentations
4.Staff briefing on SEDC monthly financial statement for the month of March 2023. (J.
Walters/H.Malish)
5.Presentation on Retail Coach Update (H. Malish/A. Farmer)
6.Presentation on Annual Certifications (H. Malish)
7.Presentation on SEDC Funding Commitments (H. Malish)
Discussion Items
8.Discussion on Lookout Rd Reconstruction Project (H. Malish/J. Nowak)
Closed Session
9.Called in accordance with Section 551.087 of the Texas Government Code,
Deliberation Regarding Economic Development Negotiations; Closed Meeting. The
governmental body is not required to conduct an open meeting (1) to discuss or deliberate
regarding commercial or financial information that the governmental body has received
from a business prospect that the governmental body seeks to have locate, stay, or expand in
or near the territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) the deliberate the offer of a financial
or other incentive to a business prospect.
E-80
E-81
E-84
E-90
Reconvene to regular session
SEDC Agenda April 27, 2023 Page 1 of 2
Reconvene to regular session
10.Take any actions based on discussion held in closed session under Agenda Item No. 9
Requests and Announcements
Announcements by staff:
Requests by Board Members to place items on a future SEDC Board Meeting agenda.
Adjournment
CERTIFICATION
I, Ashley Ritchey, Business Engagement Manager, of the City of Schertz Economic Development Corporation, do hereby
certify that the above agenda was posted on the official bulletin boards on this the 21st day of April, 2023, at 2:30 p.m., which
is a place readily accessible to the public at all times and that said notice was posted in accordance with chapter 551, Texas
Government Code.
Ashley Ritchey
Business Engagement Manager
I certify that the attached notice and agenda of items to be considered by the Schertz Economic Development
Corporation Board of Directors was removed from the official bulletin board on _____day of _______________, 2023.
Name/Title:______________________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available.
If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030.
The Economic Development Corporation Board of Directors reserves the right to adjourn into closed session at any
time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open
Meetings Act.
Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence
of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government
Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items
discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a
court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to
this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and
the meeting is conducted by all participants in reliance on this opinion.
SEDC Agenda April 27, 2023 Page 2 of 2
Agenda No. 3.
SEDC MEMORANDUM
SEDC
Board Meeting:04/27/2023
Department:City Secretary
Subject:Approval of the minutes for the Board of Directors Regular Monthly
Meeting held on Thursday, April 27, 2023. (S.Courney)
SUBJECT:
Approval of the minutes for the Board of Directors Regular Monthly Meeting held on Thursday, April
27, 2023. (S.Courney)
Attachments
03/16/23 Minutes
MINUTES
Thursday, March 16, 2023
The City of Schertz Economic Development Corporation (SEDC) Board of Directors met for a Regular Monthly
Meeting on Thursday, March 16, 2023, at 6:00 p.m. at the Hal Baldwin Municipal Complex, Administrative
Conference Room, Building No. 2, 1400 Schertz Parkway, Schertz, Texas. This was an open meeting, subject to
the open meeting laws of the State of Texas.
Call To Order
1.Roll call, recognition of visitors, and review of meeting instructions for effective Board interaction and
public participation.
Board President Macaluso presided over the meeting and called it to order at 6:00 p.m.
Board of Directors Present:Staff Present:
Paul Macaluso, Board President Holly Malish, Interim Director
Jesse Hamilton, Board Vice President Brian James, Deputy City Manager
Sammi Morrill, Board Secretary Ashley Ritchey, Business Engagement Manager
Bill Dixon, Board Member Sheree Courney, Deputy City Secretary
Roy Richard, Board Member James Walters, Finance Director
John Nowak, Engineer
Board of Directors Absent:
Bryan Snowden, Board Treasurer
Mark Moody, Board Member
Others Present:
Tim Brown, Mayor Pro-Tem, City Council Liaison
Allison Heyward, Councilmember, City Council Liaison
2.Introduction of new EDC Business Engagement Manager, Ashley Ritchey (H.Malish)
Holly Malish introduced Ashley Ritchey who provided the Board with a synopsis of her work experience.
Hearing of Residents
3.This time is set aside for any person who wishes to address the Board. Presentations should be limited to no
more than 3 minutes.The presiding officer will call on those persons who have signed up to speak.
No residents were present.
Minutes
4.Approval of the minutes for the Board of Directors Regular Monthly Meeting held on
Thursday, February 23, 2023. (S. Courney / H.Malish)
Board President Macaluso asked for a motion to approve the Minutes of the Board of Directors
Regular Monthly Meeting held on Thursday, February 23, 2023.
Moved by Board Member Roy Richard, seconded Board Vice President Jesse Hamilton
AYE: Board President Paul Macaluso, Board Vice President Jesse Hamilton, Board
Secretary Sammi Morrill, Board Member Bill Dixon, Board Member Roy Richard
Presentations
5.SEDC Resolution No. 2023-4 for the approval of the Independent Auditor’s Report for the SEDC
Annual Financial Report for the Year Ended September 30, 2022. (Clayton Rogers, Auditor
Partner of Pattillo, Brown and Hill, LLP/J. Walters)
Board President Macaluso introduced Mr. Travis Rogers, CPA with Pattillo, Brown and Hill who
presented the firm's audit findings to the Board. Mr. Rogers stated the SEDC is in very good
financial shape and there are no issues or concerns with internal control compliance. He
reported that the SEDC Financial Statements present fairly, and the firm has provided a clean,
unmodified opinion, which is the highest level of assurance an auditor can provide.
Board President Macaluso asked for a motion to approve SEDC Resolution No. 2023-4, a
Resolution by the City of Schertz Economic Development Corporation ("SEDC") Board of
Directors ("The Board") authorizing the approval of the Independent Auditor's Report for the
SEDC Annual Financial Report for the year ended September 30, 2022.
Moved by Board Member Bill Dixon, seconded Board Secretary Sammi Morrill
AYE: Board President Paul Macaluso, Board Vice President Jesse Hamilton, Board
Secretary Sammi Morrill, Board Member Bill Dixon, Board Member Roy Richard
6.Staff briefing on SEDC monthly financial statement for the month of February 2023. (J.
Walters / H.Malish)
Board President Macaluso recognized Mr. James Walters who provided the following.
February 2023 sales tax received was 613,518.59, an 11.1% increase over the year prior.
The12-month rolling average continues to trend up at 9.2%. Notable expenditures for the month
include software and legal expenses.
Total Cash & Investments figure at the end of February was $27.7 million.
7.Presentation on Lookout Rd reconstruction project (H. Malish)
Ms. Malish recognized Mr. John Nowak, City of Schertz Engineer, who provided the following
update on the Lookout Rd. reconstruction project:
The curbs at the intersection of Lookout Rd and Schertz Parkway have been adjusted to
allow easier turning for large trucks.
Sidewalks have been added to connect existing ones to create walkability.
The update in scope is still in line with the $5.25 million budgeted.
Expected to go out for bid this summer with construction to begin in the Fall 2023.
Expected to go out for bid this summer with construction to begin in the Fall 2023.
8.Presentation on Impact Dashboard (H. Malish)
Ms. Malish provided an overview of a new software package that is being considered for
adoption. The new software will provide a more complete and nuanced understanding of
proposed development. It reflects a fundamental shift in ow SEDC approaches the incentive
process. SEDC could potentially offer higher incentive based on revenue from indirect benefits vs
ad valorem taxes alone.
9.Presentation on Annual Certifications (H. Malish)
Ms. Malish provided an update on businesses required to submit an annual certification as part of
their incentive agreement.
Board President Macaluso recessed Open Session to Closed Session at 6:41 p.m.
Discussion and Action Items
Closed Session
10.Called in accordance with Section 551.087 of the Texas Government Code,
Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental
body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial
or financial information that the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic development
negotiations; or (2) the deliberate the offer of a financial or other incentive to a business prospect.
Project E-80
Project E-81
Project E-84
Start time: 6:43 p.m.
End time: 7:20 p.m.
Board President Macaluso reconvened to open session at 7:21 p.m.
Reconvene to regular session
11.Take any actions based on discussion held in closed session under Agenda Item No. 10.
No action was taken based on discussion in closed session.
Requests and Announcements
Announcements by staff
Next SEDC Regular Board Meeting, April 27, 2023, Council Chambers Conference
Room (H.Malish)
Annual Report status update
Requests by Board Members to place items on a future SEDC Board Meeting agenda
Sammi Morrill, Board Secretary, requested a Strategic Plan and Priorities Workshop
Sammi Morrill, Board Secretary, requested a list of current SEDC commitments and
status of projects
Adjournment
Board President Macaluso adjourned the meeting at 7:22 p.m.
MINUTES PASSED AND APPROVED THIS 27th DAY OF APRIL 2023.
____________________
Paul Macaluso
Board President
___________________
Sammi Morrill
Board Secretary
Agenda No. 5.
SEDC MEMORANDUM
SEDC Board Meeting:04/27/2023
Department:Economic Development Corporation
Subject:Presentation on Retail Coach Update (H. Malish/A. Farmer)
BACKGROUND
Retail Coach was hired for an 18-month contract to help recruit retail.
In May 2023, SEDC staff and City Council members will head to ICSC Las Vegas to being a retail
recruitment strategy. The Retail Coach is assisting in setting up meetings with retail companies and
developers interested in looking at Schertz, TX.
Aaron Farmer will give an update on targeted developers that he has contacted, and outline the retail
recruitment stage and how it applies to ICSC Vegas.
COMMUNITY BENEFIT
FISCAL IMPACT
SUMMARY OF RECOMMENDED ACTION
Agenda No. 6.
SEDC MEMORANDUM
SEDC Board Meeting:04/27/2023
Department:Economic Development Corporation
Subject:Presentation on Annual Certifications (H. Malish)
BACKGROUND
SEDC staff will present updates on the annual certifications
COMMUNITY BENEFIT
FISCAL IMPACT
SUMMARY OF RECOMMENDED ACTION
Agenda No. 7.
SEDC MEMORANDUM
SEDC Board Meeting:04/27/2023
Department:Economic Development Corporation
Subject:Presentation on SEDC Funding Commitments (H. Malish)
BACKGROUND
Per the request of SEDC board member, SEDC staff will give an update on funding commitments.
COMMUNITY BENEFIT
FISCAL IMPACT
SUMMARY OF RECOMMENDED ACTION
Agenda No. 8.
SEDC MEMORANDUM
SEDC Board Meeting:04/27/2023
Department:Economic Development Corporation
Subject:Discussion on Lookout Rd Reconstruction Project (H. Malish/J. Nowak)
BACKGROUND
Prior SEDC funding commitments include $90 for design and engineering for the Lookout Rd/Selma
Signalization. Additionally, $770,000 was approved the design and engineering for the Lookout Rd
reconstruction project.
Last month, City of Schertz Engineer John Nowak gave a presentation on design updates. Nowak will
return to discuss a possible increase in the scope of fees
COMMUNITY BENEFIT
FISCAL IMPACT
SUMMARY OF RECOMMENDED ACTION